Morbi Municipal Corporation Tender for Mandap Decoration Services - Urban Development
Progress
The Morbi Municipal Corporation in Gujarat is inviting bids for Mandap Decoration Services for various official functions throughout the district. This government tender offers a significant opportunity for experienced event management companies to collaborate with local authorities, providing high-quality decoration solutions that enhance civic events and community celebrations. The contract spans 12 months, with detailed eligibility criteria, documentation requirements, and a transparent evaluation process. Bidders must submit their proposals electronically via the NPROCURE portal before the deadline of 17th August 2026. The project emphasizes professionalism, safety, and aesthetic excellence, supporting urban development initiatives and civic engagement. With a competitive bidding process, this tender is ideal for companies specializing in event decoration, lighting, and thematic setups seeking to expand their government sector portfolio in Gujarat.
Scope Of Work
The selected service provider will be responsible for providing Mandap Decoration services for various functions organized by Morbi Municipal Corporation. The scope includes:
- Designing and setting up Mandaps as per event requirements
- Using high-quality decoration materials and lighting
- Coordinating with municipal authorities for event schedules
- Ensuring timely completion of decoration before each function
- Maintaining safety and cleanliness standards during setup and dismantling
Key deliverables include:
- Complete Mandap setup for each event
- Themed decoration as per occasion
- Provision of electrical and lighting arrangements
- Post-event dismantling and cleanup
The process involves:
- Submission of detailed decoration plan
- Approval from municipal authorities
- Procurement of decoration materials
- Execution of decoration on scheduled dates
- Dismantling and cleanup post-event
| Specification | Details |
|---|---|
| Decoration Style | Traditional, Modern, or Themed |
| Material Quality | High-grade, durable materials |
| Lighting | LED, Decorative lights |
| Safety Standards | Compliant with local safety norms |
Technical Specifications
| Parameter | Specification |
|---|---|
| Decoration Material | High-quality fabric, flowers, decorative items |
| Lighting | LED and halogen lights with safety certifications |
| Setup Time | Within 48 hours prior to event |
| Dismantling | Post-event dismantling within 24 hours |
| Safety Norms | Compliant with local safety regulations |
Procedures include:
- Finalizing design with client approval
- Procuring materials from approved vendors
- Installing decorations following safety protocols
- Conducting quality checks before event
- Dismantling and cleaning after event
Financial Requirements
The estimated contract value ranges from an unspecified minimum to a maximum amount, detailed in the tender documents. The financial bid should include a detailed cost breakdown covering decoration materials, labor, lighting, and miscellaneous expenses. Payment terms specify that 30% of the total payment will be released after completion of setup, 50% after successful event execution, and the remaining 20% post-dismantling and inspection. Bidders must submit a refundable EMD amount as specified, and the tender fee of ₹4,500 is non-refundable. All costs should be inclusive of applicable taxes. The bid should be valid for 120 days from the date of submission.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹4,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
03-08-2026 11:00:00
Document Download End
17-08-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner
Bid Opening Authority
Deputy Municipal Commissioner
Address
Morbi Municipal Corporation, Nr. Town Hall, Gandhi Chowk, Morbi
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
Mandap Decoration.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
26-08-2026 12:00
28-08-2026 13:00
Required Forms
PRILIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMARCIAL
Price Bid Form
Library-Secured
Required Documents
Stage - PRILIMARY STAGE
TENDER FEE
RequiredEMD
RequiredSOLVENCY CERITFICATE
RequiredWORK EXPERIENCE (3A) AS PER SBD
RequiredGST CERTIFICATE
RequiredNOT BLACK LISTED AFFIDAVIT (NOTARYSED)
RequiredOTHE DOCUMENT AS PER SBD
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid registration and licensing for event decoration services.
✓ Must submit Tender Fee of ₹4,500 and EMD as specified.
✓ Must provide Solvency Certificate demonstrating financial stability.
✓ Proven work experience in organizing Mandap decorations for government or large private events.
✓ Must hold GST Certificate valid at the time of bidding.
✓ Not blacklisted or debarred by any government agency.
✓ Submit all required documents for primary stage evaluation, including:
- Tender Fee proof
- EMD proof
- Solvency Certificate
- Work Experience certificates
- GST Certificate
- Notarized affidavit of non-blacklisting
- Other documents as per SBD requirements.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | ₹4,500 (non-refundable) |
| EMD | As per tender document |
| Experience | Minimum 3 years in event decoration |
| Financial Stability | Solvency certificate of at least 25% of estimated contract value |
| Legal Compliance | Valid GST and registration certificates |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 17th August 2026 at 6:00 PM. Bidders must upload all required documents before this time, as late submissions will not be entertained.
What documents are required to participate in this tender?
Participants must submit:
- Tender Fee of ₹4,500
- EMD as specified
- Valid Solvency Certificate
- Work Experience Certificates
- GST Certificate
- Notarized Affidavit of non-blacklisting
- Additional documents as per SBD guidelines.
All documents should be uploaded electronically via the NPROCURE portal.
How will the evaluation of bids be conducted?
Bids will be evaluated in two stages:
- Technical evaluation based on experience, qualifications, and document compliance (40%)
- Financial evaluation based on bid amount (30%)
The highest-scoring bidder meeting all criteria will be awarded the contract. Minimum technical score required is 70%.
Are physical documents required at any stage?
No, all submissions must be made electronically through the NPROCURE portal. Physical documents are not accepted unless specified otherwise in the tender notice.
What is the scope of work for this tender?
The scope includes designing, setting up, and dismantling Mandap decorations for various functions within Morbi district. This involves using high-quality materials, coordinating with municipal authorities, and ensuring timely execution to meet event requirements, with safety and quality standards strictly maintained.