Tender for Onsite Maintenance of Distribution Transformers - Power & Energy Sector
Progress
This government tender offers an opportunity for qualified electrical contractors to participate in annual onsite maintenance of distribution transformers in Anand, Gujarat. Managed by Madhya Gujarat Vij Company Limited (MGVCL), the project aims to ensure reliable power distribution through routine inspections, repairs, and preventive maintenance. The tender involves electrical works for 11/0.250 KV and 11/0.433 KV transformers, with an estimated project cost of ₹25,00,000 and a contract duration of 12 months. Bidders must meet eligibility criteria, submit required documents, and follow the electronic bidding process. This opportunity is ideal for companies specializing in power sector services, electrical infrastructure, and transformer maintenance, seeking to contribute to Gujarat’s power distribution network. The tender emphasizes transparency, safety, and quality standards, offering a valuable contract for experienced electrical service providers.
Scope Of Work
The scope of work includes:
- Routine inspection, testing, and maintenance of distribution transformers.
- Replacement of faulty components, including bushings, tap changers, and cooling systems.
- Ensuring transformer oil levels and quality are within specified standards.
- Conducting preventive maintenance to minimize transformer failure.
- Immediate response to breakdowns and emergency repairs.
The process involves:
- Receiving work orders from MGVCL.
- Performing site assessment and planning.
- Executing maintenance activities as per technical guidelines.
- Documenting work done and reporting to the authority.
- Ensuring safety standards are strictly followed.
| Equipment/Service | Specifications |
|---|---|
| Transformers | 11/0.250 KV & 11/0.433 KV, various ratings |
| Maintenance Tasks | Inspection, cleaning, oil testing, part replacement |
| Response Time | Within 24 hours for breakdowns |
The contractor must ensure all work complies with safety and technical standards as specified in the tender documents.
Technical Specifications
The technical parameters include:
| Parameter | Specification |
|---|---|
| Voltage Rating | 11/0.250 KV & 11/0.433 KV |
| Transformer Type | Oil-immersed, dry type (if applicable) |
| Cooling Type | ONAN (Oil Natural Air Natural) |
| Oil Quality | Mineral oil conforming to IS 1866 |
| Response Time | Emergency repairs within 24 hours |
Sequential procedures involve:
- Site assessment and work planning.
- Inspection and testing of transformers.
- Replacement of defective parts.
- Oil testing and top-up.
- Final inspection and reporting.
All work must adhere to the technical standards specified in the tender documents and relevant BIS codes.
Financial Requirements
The total estimated cost for the project is ₹25,00,000. The financial breakdown includes:
| Cost Component | Amount |
|---|---|
| Material & Equipment | As per actuals |
| Labour | As per approved rates |
| Miscellaneous | Contingencies and transportation |
Bidders must submit a bid security (EMD) of ₹XX,XXX (as specified in tender documents). Payments will be made based on milestones or monthly billing, subject to approval of work completion reports. The bid validity period is 120 days from the bid submission deadline. All financial proposals should be inclusive of applicable taxes and duties.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
14-08-2026 18:00:00
Document Download End
05-09-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹25,00,000
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
Executive Engineer (O&M)
Bid Opening Authority
Executive Engineer (O&M)
Address
Grid Campus. Anand
Contact Details
9925208207
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Documents 2
01_Tender Notice with all conditions.pdf
TENDER_DOCUMENT
02_Schedule B.pdf
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
07-09-2026 11:00
08-09-2026 11:00
Required Forms
Priliminary
Tender fee and Emd Details
User Defined Template-Standard
Commercial
GST
User Defined Template-Standard
Percentage Rate
Library-Secured
Required Documents
Stage - Priliminary Stage
Attach documents as per tender terms and conditions.
RequiredForm - Tender fee and Emd Details
Provide any proof of Bid Processing Fee
RequiredStage - Commercial Stage
Attach documents as per tender terms and conditions.
Form - GST
Attach documents as per tender terms and conditions
Form - Percentage Rate
Attach documents as per terms and conditions.
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Eligibility Criteria
✓ Must have valid electrical contractor license and relevant certifications.
✓ Proven experience in transformer maintenance and electrical infrastructure projects.
✓ Financial stability with minimum annual turnover of ₹50 lakhs in the last 3 years.
✓ Attach all required documents as per tender terms, including technical certificates, experience proof, and financial statements.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in electrical transformer maintenance |
| Financial Criteria | Minimum annual turnover of ₹50 lakhs in last 3 years |
| Certification | Valid electrical contractor license and ISO certifications (if applicable) |
Important: Bidders must submit all documents for preliminary and commercial stages as specified. Non-compliance will lead to disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this electrical transformer maintenance tender?
This tender covers annual onsite maintenance of 11/0.250 KV and 11/0.433 KV distribution transformers in Anand, Gujarat. The scope includes inspection, testing, component replacement, oil testing, and emergency repairs to ensure reliable power distribution. Bidders must follow technical standards and safety protocols outlined in the tender documents.
What are the eligibility criteria for participating in this government tender?
Eligible bidders must have a valid electrical contractor license, minimum 3 years of experience in transformer maintenance, and a minimum annual turnover of ₹50 lakhs in the last 3 years. All required documents, including technical certificates and financial statements, must be submitted as per tender guidelines.
How can I submit my bid for this tender?
Bids must be submitted electronically via the nProcure portal. The process involves downloading tender documents, paying the bid fee and EMD, and uploading technical and financial bids before the deadline. Physical bids are not accepted. Ensure your digital certificate is valid for signing bids.
What is the evaluation process for the bids?
Bids are evaluated based on technical competence (40%), financial offer (30%), experience (20%), and compliance with tender conditions (10%). Bidders must achieve a minimum technical score of 70%. The highest scoring bid will be awarded the contract.
What are the key deadlines I should be aware of?
The bid submission starts on 14-08-2026 at 18:00 and closes on 05-09-2026 at 16:00. The preliminary evaluation is scheduled for 07-09-2026 at 11:00, and the final evaluation on 08-09-2026 at 11:00. Bidders should submit all documents before the deadline to avoid disqualification.