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Open Urban Development NPROCURE

Tender for Operation & Maintenance of District Cooling & HVAC Systems at GIFT City

Bid Publish Date

09-Apr-2025, 12:15 pm

Bid End Date

26-May-2025, 9:30 am

EMD

₹10,40,000

Value

₹25,98,00,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue09-Apr-2025, 12:15 pm
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹10,000

Contract Form

Service

Completion Period

180  Days

Currency Type

Single

Categories 15

TECHNICAL SERVICES WATER COOLED ENGINE MOTOR COMPRESSORS SERVICES ENGINE VEHICLES AND ACCESSORIES SEZ WATER LEVEL RECORDER LABORATORY ENVIRONMENTAL CONDITIONING EQUIPMENT DIRECT TRANSFORMER HVAC OTHER SERVICE LABORATORY COOLING EQUIPMENT ELECTROMECHANICAL SERVICES EMG MACHINE

This government tender offers opportunities for experienced service providers to bid for Operation and Maintenance of District Cooling and HVAC systems at GIFT City, Gandhinagar. With a project duration of five years and an estimated value of ₹259.8 crore, the tender emphasizes urban infrastructure development, energy-efficient cooling solutions, and reliable HVAC services. The procurement process is open, transparent, and aligned with government standards, inviting qualified companies to participate in enhancing the city’s infrastructure. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to the deadlines specified. This tender is ideal for companies specializing in mechanical services, cooling systems, and HVAC maintenance, seeking to contribute to Gujarat’s urban growth and smart city initiatives.

Scope Of Work

The scope of work includes:

  • Operation & Maintenance of District Cooling System (DCP-1) in the DTA area of GIFT City.
  • Maintenance of HVAC systems at GIFT House Building within SEZ.
  • Ensuring system efficiency, safety, and reliability throughout the contract period.
  • Regular inspections, preventive maintenance, and repairs of cooling and HVAC equipment.
  • Monitoring system performance using advanced control systems.
  • Reporting and documentation of system status, issues, and maintenance activities.

The process involves:

  1. Initial system assessment and planning.
  2. Implementation of maintenance schedules.
  3. Routine inspections and troubleshooting.
  4. Emergency repairs and system upgrades.
  5. Final reporting and handover procedures.
Key Deliverables Specifications
Cooling Capacity DCP-1 system capacity as per technical standards
HVAC Systems GIFT House Building HVAC specifications
Maintenance Schedule Weekly, monthly, and quarterly plans
Reporting Monthly performance reports

Important Requirements:

  • Use of approved maintenance procedures.
  • Compliance with safety and environmental regulations.
  • Use of genuine spare parts and materials.

Bidders must demonstrate relevant experience and technical capability to handle large-scale cooling and HVAC systems in urban infrastructure projects.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cooling System District Cooling Plant (DCP-1) with capacity of at least 10,000 TR
HVAC Systems Centralized HVAC with energy-efficient chillers and air handling units
Control Systems SCADA-based monitoring and control systems
Power Supply Uninterrupted power with backup solutions
Maintenance Standards ISO 55001 compliant practices

Sequential procedures:

  1. Conduct detailed system assessment.
  2. Develop comprehensive maintenance plan.
  3. Implement preventive and corrective maintenance.
  4. Monitor system performance continuously.
  5. Document and report system health periodically.

Technical compliance is mandatory, and bidders must ensure all equipment meets the specified capacity and standards as per tender documents.

Financial Requirements

The estimated project cost is approximately ₹259.8 crore, with a mandatory EMD of ₹10.4 lakh. The financial bid should include a detailed cost breakdown covering:

Cost Component Estimated Amount
System Operation As per technical specifications
Maintenance & Repairs Based on scope of work
Spare Parts & Consumables Estimated annual expenditure
Miscellaneous Contingency and administrative costs

Payment terms are structured as follows:

  • Advance payment upon contract signing.
  • Monthly payments based on performance and milestones.
  • Final settlement after project completion.

Bidders must provide detailed financial proposals aligned with the tender guidelines and ensure transparency and compliance with the specified budget limits.

Documents 5

RFP Document.pdf

TENDER_DOCUMENT

Pre Bid Clarification.pdf

TENDER_DOCUMENT

Addendum 1.pdf

TENDER_DOCUMENT

Addendum 2.pdf

TENDER_DOCUMENT

Addendum 3.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licensing for providing mechanical operation and maintenance services.
✓ Proven experience of at least 5 years in managing district cooling and HVAC systems.
✓ Demonstrated financial stability with minimum annual turnover of ₹50 crore in the last three financial years.
✓ Must submit EMD of ₹10.4 lakh along with the bid.
✓ Submission of relevant technical certifications and past project references.

Financial Criteria Details
Minimum Annual Turnover ₹50 crore
Validity of Bid 180 days from bid submission deadline
EMD Amount ₹10.4 lakh

Additional Requirements:

  • Digital signature certificate for online bid submission.
  • Compliance with all tender terms and conditions.
  • No conflict of interest with the procuring agency.

Bidding Process

Process Timeline

1. Preliminary Stage

27-05-2025 15:30

2. Technical Stage

27-05-2025 15:35

3. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Bid Submission

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attached scan copy of Tender Fee Detail

Required
2

Kindly Attached scan copy of EMD Detail

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves Operation and Maintenance services for the District Cooling System (DCP-1) and HVAC systems at GIFT City, Gandhinagar. The scope includes system operation, preventive maintenance, repairs, performance monitoring, and reporting, ensuring reliable cooling and HVAC services for five years.

What are the eligibility criteria for bidders?

Bidders must have at least 5 years of experience in similar projects, a minimum annual turnover of ₹50 crore, valid licenses, and submit EMD of ₹10.4 lakh. Technical certifications and past project references are mandatory, along with a valid digital signature for online submission.

How can I participate in the bidding process?

Participants should download tender documents online, prepare technical and financial bids, and submit all documents before the deadline (19-05-2025). The process includes preliminary, technical, and commercial evaluations, with detailed timelines provided in the tender notice.

What is the estimated project value and payment schedule?

The estimated project cost is approximately ₹259.8 crore, with payments structured as advance, monthly installments, and final settlement after completion. Bidders must submit a detailed financial proposal aligned with the scope and budget.

Who can I contact for clarifications or support?

For queries, contact The Managing Director & Group CEO of GIFT City at 7961708300 or via email at [email protected]. Support for online bidding is available through (n)Procure Support, GNFC Ltd., Ahmedabad, at +91-79-40007517 or [email protected].