Custom Bid for Services - 200146909 Biennial Operation and Maintenance Contract of AC System of Mai
Ntpc Limited
GAUTAM BUDDHA NAGAR, UTTAR PRADESH
Posted:
12 November 2025
Closed:
24 November 2025
GEM
Open Urban Development NPROCURE
Tender for Operation & Maintenance of District Cooling & HVAC Systems at GIFT City
Bid Publish Date
09-Apr-2025, 12:15 pm
Bid End Date
26-May-2025, 9:30 am
EMD
₹10,40,000
Value
₹25,98,00,000
Location
Progress
Issue09-Apr-2025, 12:15 pm
AwardPending
Tender Type
Open
Sector
Urban Development
Tender Fee
₹10,000
Contract Form
Service
Completion Period
180 Days
Currency Type
Single
Categories
15
This government tender offers opportunities for experienced service providers to bid for Operation and Maintenance of District Cooling and HVAC systems at GIFT City, Gandhinagar. With a project duration of five years and an estimated value of ₹259.8 crore, the tender emphasizes urban infrastructure development, energy-efficient cooling solutions, and reliable HVAC services. The procurement process is open, transparent, and aligned with government standards, inviting qualified companies to participate in enhancing the city’s infrastructure. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to the deadlines specified. This tender is ideal for companies specializing in mechanical services, cooling systems, and HVAC maintenance, seeking to contribute to Gujarat’s urban growth and smart city initiatives.
Scope Of Work
The scope of work includes:
- Operation & Maintenance of District Cooling System (DCP-1) in the DTA area of GIFT City.
- Maintenance of HVAC systems at GIFT House Building within SEZ.
- Ensuring system efficiency, safety, and reliability throughout the contract period.
- Regular inspections, preventive maintenance, and repairs of cooling and HVAC equipment.
- Monitoring system performance using advanced control systems.
- Reporting and documentation of system status, issues, and maintenance activities.
The process involves:
- Initial system assessment and planning.
- Implementation of maintenance schedules.
- Routine inspections and troubleshooting.
- Emergency repairs and system upgrades.
- Final reporting and handover procedures.
| Key Deliverables | Specifications |
|---|---|
| Cooling Capacity | DCP-1 system capacity as per technical standards |
| HVAC Systems | GIFT House Building HVAC specifications |
| Maintenance Schedule | Weekly, monthly, and quarterly plans |
| Reporting | Monthly performance reports |
Important Requirements:
- Use of approved maintenance procedures.
- Compliance with safety and environmental regulations.
- Use of genuine spare parts and materials.
Bidders must demonstrate relevant experience and technical capability to handle large-scale cooling and HVAC systems in urban infrastructure projects.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Cooling System | District Cooling Plant (DCP-1) with capacity of at least 10,000 TR |
| HVAC Systems | Centralized HVAC with energy-efficient chillers and air handling units |
| Control Systems | SCADA-based monitoring and control systems |
| Power Supply | Uninterrupted power with backup solutions |
| Maintenance Standards | ISO 55001 compliant practices |
Sequential procedures:
- Conduct detailed system assessment.
- Develop comprehensive maintenance plan.
- Implement preventive and corrective maintenance.
- Monitor system performance continuously.
- Document and report system health periodically.
Technical compliance is mandatory, and bidders must ensure all equipment meets the specified capacity and standards as per tender documents.
Financial Requirements
The estimated project cost is approximately ₹259.8 crore, with a mandatory EMD of ₹10.4 lakh. The financial bid should include a detailed cost breakdown covering:
| Cost Component | Estimated Amount |
|---|---|
| System Operation | As per technical specifications |
| Maintenance & Repairs | Based on scope of work |
| Spare Parts & Consumables | Estimated annual expenditure |
| Miscellaneous | Contingency and administrative costs |
Payment terms are structured as follows:
- Advance payment upon contract signing.
- Monthly payments based on performance and milestones.
- Final settlement after project completion.
Bidders must provide detailed financial proposals aligned with the tender guidelines and ensure transparency and compliance with the specified budget limits.
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Services - Mechanical
Authority & Contact
Officer Inviting Bids
The Managing Director & Group CEO
Bid Opening Authority
The Managing Director & Group CEO , Gujarat International Finance Tec-City Company Limited
Address
EPS - Building no. 49A, Block 49, Zone 04, Gyan Marg, GIFT City, Gandhinagar – 382050 Taluka & District: Gandhinagar-382355
Contact Details
7961708300/[email protected]
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Documents 5
RFP Document.pdf
TENDER_DOCUMENT
Pre Bid Clarification.pdf
TENDER_DOCUMENT
Addendum 1.pdf
TENDER_DOCUMENT
Addendum 2.pdf
TENDER_DOCUMENT
Addendum 3.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing for providing mechanical operation and maintenance services.
✓ Proven experience of at least 5 years in managing district cooling and HVAC systems.
✓ Demonstrated financial stability with minimum annual turnover of ₹50 crore in the last three financial years.
✓ Must submit EMD of ₹10.4 lakh along with the bid.
✓ Submission of relevant technical certifications and past project references.
| Financial Criteria | Details |
|---|---|
| Minimum Annual Turnover | ₹50 crore |
| Validity of Bid | 180 days from bid submission deadline |
| EMD Amount | ₹10.4 lakh |
Additional Requirements:
- Digital signature certificate for online bid submission.
- Compliance with all tender terms and conditions.
- No conflict of interest with the procuring agency.
Bidding Process
Process Timeline
1. Preliminary Stage
27-05-2025 15:30
2. Technical Stage
27-05-2025 15:35
3. Commercial Stage
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly Attached scan copy of Tender Fee Detail
Required 2
Kindly Attached scan copy of EMD Detail
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves Operation and Maintenance services for the District Cooling System (DCP-1) and HVAC systems at GIFT City, Gandhinagar. The scope includes system operation, preventive maintenance, repairs, performance monitoring, and reporting, ensuring reliable cooling and HVAC services for five years.
What are the eligibility criteria for bidders?
Bidders must have at least 5 years of experience in similar projects, a minimum annual turnover of ₹50 crore, valid licenses, and submit EMD of ₹10.4 lakh. Technical certifications and past project references are mandatory, along with a valid digital signature for online submission.
How can I participate in the bidding process?
Participants should download tender documents online, prepare technical and financial bids, and submit all documents before the deadline (19-05-2025). The process includes preliminary, technical, and commercial evaluations, with detailed timelines provided in the tender notice.
What is the estimated project value and payment schedule?
The estimated project cost is approximately ₹259.8 crore, with payments structured as advance, monthly installments, and final settlement after completion. Bidders must submit a detailed financial proposal aligned with the scope and budget.
Who can I contact for clarifications or support?
For queries, contact The Managing Director & Group CEO of GIFT City at 7961708300 or via email at [email protected]. Support for online bidding is available through (n)Procure Support, GNFC Ltd., Ahmedabad, at +91-79-40007517 or [email protected].
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Documents 5
RFP Document.pdf
TENDER_DOCUMENT
Pre Bid Clarification.pdf
TENDER_DOCUMENT
Addendum 1.pdf
TENDER_DOCUMENT
Addendum 2.pdf
TENDER_DOCUMENT
Addendum 3.pdf
TENDER_DOCUMENT