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Open Civil Supplies / Public Distribution System NPROCURE

Government Tender for Panch Mahotsav 2025 Event Management & Civil Works in Gujarat

Bid Publish Date

28-Nov-2025, 3:30 pm

Bid End Date

08-Dec-2025, 6:00 pm

Location

PANCH MAHALS , GUJARAT

Progress

Issue28-Nov-2025, 3:30 pm
AwardPending
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Tender Type

Open

Sector

Civil Supplies / Public Distribution System

Tender Fee

₹3,600

Contract Form

Works

Completion Period

05  Months

Currency Type

Single

Categories 5

TENT AMUSEMENT PARK EVENT MANAGEMENT HOSPITALITY RELATED SERVICES WATER SPORTS

This government tender offers a unique opportunity for experienced agencies to execute the Panch Mahotsav 2025 in Gujarat. The project involves comprehensive event management, civil construction, water sports infrastructure, security, and amusement setup on a turn-key basis. Bidders must demonstrate expertise in large-scale public event execution, safety standards, and timely delivery. The tender aims to promote cultural festivities, enhance tourism, and provide a memorable experience for attendees. With a project duration of five months, the agency will handle everything from design to final handover, ensuring compliance with government regulations. The estimated project value ranges from INR 2 crore to INR 3 crore, with detailed specifications and evaluation criteria outlined in the tender documents. This is an excellent opportunity for civil contractors, event firms, and water sports providers to secure a prestigious government contract in Gujarat.

Scope Of Work

The selected agency will be responsible for the following:

  • Designing and layout planning for the entire event setup, including tents, amusement zones, and water sports areas.
  • Construction and civil works related to tent city, water sports infrastructure, and amusement park facilities.
  • Procurement and installation of water sports equipment, amusement rides, and security infrastructure.
  • Event management services including crowd control, security personnel, and housekeeping.
  • Printing and branding materials for event promotion.
  • Housekeeping and security services throughout the event duration.
  • Water sports activities management ensuring safety and compliance.

The process involves:

  1. Submission of detailed project plan and design.
  2. Approval of design and civil work plans.
  3. Procurement of materials and equipment.
  4. Construction and setup of event zones.
  5. Execution of water sports, amusement, and security arrangements.
  6. Final inspection and handover.

Specifications and deliverables will be detailed in the tender documents, which include technical standards and safety protocols. The agency must ensure compliance with local regulations and safety standards as specified in the tender.

Technical Specifications

The technical specifications include:

Parameter Details
Civil Works Construction of tents, water sports infrastructure, amusement zones
Water Sports Equipment Must meet safety standards, include life jackets, boats, and safety gear
Security Systems CCTV, access control, crowd management systems
Power Supply Adequate backup generators with capacity as per load calculations
Duration 5 months for project completion

Sequential steps involve:

  • Conducting site survey
  • Finalizing design and civil plans
  • Procuring equipment and materials
  • Construction and installation
  • Testing and commissioning
  • Final handover

All technical parameters must adhere to the standards outlined in the detailed tender document, ensuring safety, durability, and compliance with local regulations.

Financial Requirements

The estimated budget for the entire project ranges from INR 2 crore to INR 3 crore, depending on scope and scale. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Civil Construction 1 crore
Water Sports Equipment 50 lakh
Amusement Rides & Setup 40 lakh
Security & Housekeeping 30 lakh
Miscellaneous & Contingency 20 lakh

Payment terms are structured as follows:

  • 30% advance upon contract signing
  • 40% after completion of civil works
  • 20% post installation and testing
  • 10% after final approval and handover

All payments are subject to submission of valid invoices and compliance with contractual milestones. Bidders must provide detailed cost proposals aligned with these guidelines.

Documents 2

EVENT TENDER - DOC.pdf

TENDER_DOCUMENT

REV. EVENT TENDER - DOC.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and licenses for civil construction, event management, or water sports activities.
  • ✓ Proven experience in executing large-scale government or public events.
  • ✓ Submission of Tender Fee and EMD as per tender guidelines.
  • ✓ Ability to provide required documents for preliminary and commercial stages.
Criterion Requirement
Financial Qualification Minimum annual turnover of INR 50 lakh in last 3 years
Past Experience Successfully completed at least 2 similar projects in the last 5 years
Technical Capability Adequate infrastructure and manpower for civil, water sports, and event management
Certification Valid certificates for safety, security, and water sports operations

Note: Bidders must submit all required documents as specified in the tender notice to qualify.

Bidding Process

Process Timeline

1. PRILIMINARY STAGE

09-12-2025 11:55

2. COMMERCIAL STAGE

09-12-2025 12:00

Required Forms

PRILIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Schedule

User Defined Template-Secured

Required

Required Documents

Stage - PRILIMINARY STAGE

1

Tender Fee and EMD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - COMMERCIAL STAGE

1

BOQ

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for the Panch Mahotsav 2025 tender?

The scope includes designing, civil construction, water sports infrastructure, amusement zones, security, printing, housekeeping, and water sports management. The agency must deliver end-to-end event setup, ensuring safety and quality standards are met throughout the five-month project duration.

What are the eligibility criteria for participating in this tender?

Eligible bidders must have valid registration, proven experience in large-scale events, submit Tender Fee and EMD, and possess necessary certifications for safety and water sports operations. Past project experience and financial stability are also key requirements.

How can I submit my bid for this government tender?

Bids must be submitted online via the official portal before the deadline of 08-12-2025 at 18:00. Ensure all required documents, including technical and financial proposals, are uploaded as per guidelines. Attend the bid opening scheduled for 09-12-2025.

What is the estimated budget for the Panch Mahotsav 2025 project?

The total estimated cost ranges from INR 2 crore to INR 3 crore, covering civil works, water sports equipment, amusement rides, security, and contingency. Payment will be made in installments based on project milestones.

What are the key dates and deadlines for this tender?

Bid submission opens on 28-11-2025 at 15:30 and closes on 08-12-2025 at 18:00. The bid evaluation will occur on 09-12-2025, with the final award announced shortly thereafter. Bidders must adhere strictly to these dates.