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Porbandar Municipal Corporation Tender for Annual Rate Contract for Flex Banner & Invitation Card Printing

Bid Publish Date

01-Nov-2025, 10:30 pm

Bid End Date

15-Nov-2025, 6:00 pm

EMD

₹25,000

Value

₹8,00,000

Location

PORBANDAR , GUJARAT

Progress

Issue01-Nov-2025, 10:30 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

BANNERS PLASTIC CARD

The Porbandar Municipal Corporation has issued an open tender for an Annual Rate Contract to provide Flex Banner and Invitation Card Printing services. This government procurement opportunity is ideal for experienced printing vendors, advertising agencies, and service providers specializing in large-format printing for municipal projects. The contract, valued at approximately Rs. 8,00,000, spans 12 months and involves delivering high-quality printed materials for various public campaigns and official events. Bidders must meet strict eligibility criteria, including submitting tender fees, EMD, and relevant experience documentation. The process involves multiple evaluation stages, emphasizing technical capability and cost competitiveness. Interested vendors are encouraged to participate through the official e-Procurement portal, with key deadlines set for bid submission and opening in November 2025. This tender offers a significant opportunity to collaborate with the Porbandar Municipal Corporation and contribute to civic communication efforts while ensuring transparency and fair competition.

Scope Of Work

The scope of work includes:

  • Printing and supply of Flex Banners for various municipal campaigns and events.
  • Printing of Invitation Cards for official functions and public programs.
  • Ensuring high-quality printing with durability suitable for outdoor use.
  • Adherence to specified dimensions, designs, and color standards as per tender documents.

The key deliverables are:

  • Flex Banners in various sizes as per the design specifications.
  • Invitation Cards with specified layout and text.
  • Timely delivery to designated municipal locations.

The process involves:

  1. Submission of bid documents including tender fee and EMD.
  2. Evaluation of technical and financial proposals.
  3. Final selection based on compliance, quality, and cost.
  4. Contract signing and commencement of work within the completion period of 12 months.
Specification Details
Contract Duration 12 months
Estimated Cost Rs. 8,00,000
Bid Submission Start 01-11-2025 22:30
Bid Submission End 15-11-2025 18:00
EMD Amount Rs. 25,000
Payment Terms As per contract agreement

All work must comply with the technical standards and quality benchmarks specified in the tender documents, including durability, color accuracy, and material specifications.

Technical Specifications

Parameter Specification
Printing Material High-quality flex vinyl
Size Range Customized as per design, minimum 2x3 ft
Color Standards CMYK color model
Durability Weather-resistant, UV protected
Printing Method Digital large-format printing

Sequential procedures include:

  1. Review of tender documents.
  2. Preparation of sample prints.
  3. Submission of bid with technical samples.
  4. Evaluation and approval of samples.
  5. Production and delivery as per schedule.

All technical specifications must meet or exceed the standards outlined in the tender documents to ensure durability, color fidelity, and compliance with municipal requirements.

Financial Requirements

The estimated contract value is Rs. 8,00,000, with a required EMD of Rs. 25,000. The tender fee is Rs. 1,500, payable online. Payment terms include an initial advance upon contract signing, with subsequent payments linked to delivery milestones. Bidders must submit a detailed financial proposal, including unit costs for different print sizes and materials. The total bid should not exceed the estimated cost unless justified with additional scope or quality enhancements. Cost breakdown:

Item Quantity Unit Cost Total
Flex Banner As per design Rs. X Rs. Y
Invitation Cards As per requirement Rs. Z Rs. W

Payment Schedule:

  • 30% advance at contract signing.
  • 40% upon delivery of initial batch.
  • Remaining 30% after final acceptance.
    All payments are subject to submission of valid invoices and delivery receipts.

Documents 2

1.SBD.pdf

TENDER_DOCUMENT

2.Schedule B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licensing for printing services.
✓ Must submit the tender fee of Rs. 1,500 and EMD of Rs. 25,000.
✓ Must provide relevant documents as per tender requirements, including proof of experience in similar projects.
✓ Financial stability demonstrated through turnover and balance sheets.

Qualification Parameter Minimum Requirement
Annual Turnover Rs. 5,00,000 in last 2 years
Experience At least 2 years in printing services
Technical Capability Ability to handle large-format printing
Certification Valid GST registration and other statutory licenses

Critical eligibility points:

  • Bidders must have experience in government or municipal printing projects.
  • Must submit all required documents for preliminary verification.
  • EMD must be submitted in the prescribed format and valid for the bid validity period.

Bidding Process

Process Timeline

1. Preliminary Stage

15-11-2025 18:10

2. Commercial Stage

15-11-2025 18:15

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

TENDER FEE

Required
2

EMD

Required
3

AS PER TENDER DOC

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 15th November 2025 at 6:00 PM. Bidders must upload all required documents before this time to be considered.

What documents are required to participate?

Participants must submit the Tender Fee, EMD of Rs. 25,000, and relevant documents as specified in the tender, including proof of experience, registration, and licenses. All documents must be uploaded online through the official portal.

How can I obtain the tender documents?

Tender documents are available for free download from the official e-Procurement portal of Porbandar Municipal Corporation. Visit the portal, register if not already registered, and download the files listed under tender notice PMC/STORE/11/04.

What is the evaluation criteria for selecting the vendor?

Bids will be evaluated based on technical capability (40%), cost (30%), quality measures (20%), and past performance (10%). A minimum of 70% in technical evaluation is required for qualification.

Are physical bids accepted?

No, all bids must be submitted electronically via the official e-Procurement portal. Physical bids are not accepted under any circumstances.