The Porbandar Municipal Corporation has issued an open tender for an Annual Rate Contract to provide Flex Banner and Invitation Card Printing services. This government procurement opportunity is ideal for experienced printing vendors, advertising agencies, and service providers specializing in large-format printing for municipal projects. The contract, valued at approximately Rs. 8,00,000, spans 12 months and involves delivering high-quality printed materials for various public campaigns and official events. Bidders must meet strict eligibility criteria, including submitting tender fees, EMD, and relevant experience documentation. The process involves multiple evaluation stages, emphasizing technical capability and cost competitiveness. Interested vendors are encouraged to participate through the official e-Procurement portal, with key deadlines set for bid submission and opening in November 2025. This tender offers a significant opportunity to collaborate with the Porbandar Municipal Corporation and contribute to civic communication efforts while ensuring transparency and fair competition.
Porbandar Municipal Corporation Tender for Annual Rate Contract for Flex Banner & Invitation Card Printing
Progress
Tender Type
Open
Sector
Local Administration
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
Scope Of Work
The scope of work includes:
- Printing and supply of Flex Banners for various municipal campaigns and events.
- Printing of Invitation Cards for official functions and public programs.
- Ensuring high-quality printing with durability suitable for outdoor use.
- Adherence to specified dimensions, designs, and color standards as per tender documents.
The key deliverables are:
- Flex Banners in various sizes as per the design specifications.
- Invitation Cards with specified layout and text.
- Timely delivery to designated municipal locations.
The process involves:
- Submission of bid documents including tender fee and EMD.
- Evaluation of technical and financial proposals.
- Final selection based on compliance, quality, and cost.
- Contract signing and commencement of work within the completion period of 12 months.
| Specification | Details |
|---|---|
| Contract Duration | 12 months |
| Estimated Cost | Rs. 8,00,000 |
| Bid Submission Start | 01-11-2025 22:30 |
| Bid Submission End | 15-11-2025 18:00 |
| EMD Amount | Rs. 25,000 |
| Payment Terms | As per contract agreement |
All work must comply with the technical standards and quality benchmarks specified in the tender documents, including durability, color accuracy, and material specifications.
Technical Specifications
| Parameter | Specification |
|---|---|
| Printing Material | High-quality flex vinyl |
| Size Range | Customized as per design, minimum 2x3 ft |
| Color Standards | CMYK color model |
| Durability | Weather-resistant, UV protected |
| Printing Method | Digital large-format printing |
Sequential procedures include:
- Review of tender documents.
- Preparation of sample prints.
- Submission of bid with technical samples.
- Evaluation and approval of samples.
- Production and delivery as per schedule.
All technical specifications must meet or exceed the standards outlined in the tender documents to ensure durability, color fidelity, and compliance with municipal requirements.
Financial Requirements
The estimated contract value is Rs. 8,00,000, with a required EMD of Rs. 25,000. The tender fee is Rs. 1,500, payable online. Payment terms include an initial advance upon contract signing, with subsequent payments linked to delivery milestones. Bidders must submit a detailed financial proposal, including unit costs for different print sizes and materials. The total bid should not exceed the estimated cost unless justified with additional scope or quality enhancements. Cost breakdown:
| Item | Quantity | Unit Cost | Total |
|---|---|---|---|
| Flex Banner | As per design | Rs. X | Rs. Y |
| Invitation Cards | As per requirement | Rs. Z | Rs. W |
Payment Schedule:
- 30% advance at contract signing.
- 40% upon delivery of initial batch.
- Remaining 30% after final acceptance.
All payments are subject to submission of valid invoices and delivery receipts.
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Eligibility Criteria
✓ Must have valid registration and licensing for printing services.
✓ Must submit the tender fee of Rs. 1,500 and EMD of Rs. 25,000.
✓ Must provide relevant documents as per tender requirements, including proof of experience in similar projects.
✓ Financial stability demonstrated through turnover and balance sheets.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Annual Turnover | Rs. 5,00,000 in last 2 years |
| Experience | At least 2 years in printing services |
| Technical Capability | Ability to handle large-format printing |
| Certification | Valid GST registration and other statutory licenses |
Critical eligibility points:
- Bidders must have experience in government or municipal printing projects.
- Must submit all required documents for preliminary verification.
- EMD must be submitted in the prescribed format and valid for the bid validity period.
Bidding Process
Process Timeline
15-11-2025 18:10
15-11-2025 18:15
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
TENDER FEE
RequiredEMD
RequiredAS PER TENDER DOC
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the deadline for bid submission?
The bid submission deadline is 15th November 2025 at 6:00 PM. Bidders must upload all required documents before this time to be considered.
What documents are required to participate?
Participants must submit the Tender Fee, EMD of Rs. 25,000, and relevant documents as specified in the tender, including proof of experience, registration, and licenses. All documents must be uploaded online through the official portal.
How can I obtain the tender documents?
Tender documents are available for free download from the official e-Procurement portal of Porbandar Municipal Corporation. Visit the portal, register if not already registered, and download the files listed under tender notice PMC/STORE/11/04.
What is the evaluation criteria for selecting the vendor?
Bids will be evaluated based on technical capability (40%), cost (30%), quality measures (20%), and past performance (10%). A minimum of 70% in technical evaluation is required for qualification.
Are physical bids accepted?
No, all bids must be submitted electronically via the official e-Procurement portal. Physical bids are not accepted under any circumstances.
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Documents 2
1.SBD.pdf
TENDER_DOCUMENT
2.Schedule B.pdf
TENDER_DOCUMENT
1.SBD.pdf
TENDER_DOCUMENT
2.Schedule B.pdf
TENDER_DOCUMENT
