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Porbandar Municipal Corporation Tender for Annual Contract: Flex Banners & Invitation Card Printing

Bid Publish Date

04-Dec-2025, 7:30 pm

Bid End Date

12-Dec-2025, 6:00 pm

Value

₹8,00,000

Location

PORBANDAR , GUJARAT

Progress

Issue04-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

BANNERS PLASTIC CARD

The Porbandar Municipal Corporation invites qualified bidders to participate in an open tender for the Annual Rate Contract covering printing services such as flex banners, invitation cards, and related work. This tender aims to select a reliable vendor capable of delivering high-quality printing solutions within specified timelines. Bidders must meet eligibility criteria, including submission of tender fee, EMD, and relevant documents, to qualify for the process. The contract duration is 12 months, with an estimated cost of INR 8,00,000. This opportunity is ideal for printing companies, signage providers, and graphic design firms seeking to work with local government authorities. The tender process involves online submission, with detailed evaluation based on technical and financial criteria. Interested vendors are encouraged to review the detailed tender documents available on the official portal and submit their bids before the deadline of 12th December 2025. Ensure compliance with all terms and conditions for a successful bid.

Scope Of Work

The scope of work includes:

  • Printing of flex banners for various civic events and advertisements.
  • Production of invitation cards for official functions and public events.
  • Ensuring high-quality printing with durable materials suitable for outdoor use.
  • Timely delivery of printed materials as per event schedules.
  • Adherence to specified design, size, and color requirements.

Key deliverables:

  • Flex banners in various sizes as per specifications.
  • Invitation cards with customized designs.
  • Proper packaging to prevent damage during transit.

Process flow:

  1. Receive design specifications from the client.
  2. Submit sample proofs for approval.
  3. Produce printed materials following approved designs.
  4. Conduct quality checks.
  5. Deliver the final products within agreed timelines.
Specification Details
Material Vinyl flex for banners, high-quality paper for cards
Sizes As per client requirements
Durability Outdoor weather-resistant for banners
Color CMYK printing
Delivery Timeline Within 7 days of order confirmation

The vendor must ensure compliance with all technical specifications and quality standards outlined in the tender documents.

Technical Specifications

The vendor must adhere to the following technical parameters:

Parameter Requirement
Material Vinyl flex for banners, high-quality coated paper for invitation cards
Size Range 2x4 ft to 10x20 ft for banners; standard sizes for cards
Printing Method Digital or offset printing with CMYK color mode
Durability Weather-resistant, UV protected for outdoor banners
Color Accuracy Must match approved design proofs
Delivery Time Within 7 days from order confirmation

Sequential process:

  1. Submit design samples for approval.
  2. Confirm production schedule.
  3. Execute printing as per specifications.
  4. Conduct quality inspection.
  5. Dispatch to designated locations.

All technical standards must comply with the detailed specifications provided in the tender documents.

Financial Requirements

The estimated contract value is INR 8,00,000, covering all printing services for the contract period. The payment will be made in installments based on milestones or delivery schedules, as specified in the tender documents. Bidders must submit a detailed financial proposal, including unit rates for each service component. The tender fee of INR 1500 is non-refundable, and the EMD amount is to be submitted along with the bid. The successful bidder will be required to sign a contract with the Porbandar Municipal Corporation, with payments processed within 30 days of invoice submission and approval. The financial bid should clearly specify costs per unit, total project costs, and applicable taxes. All prices must be quoted in INR and inclusive of all applicable charges.

Documents 2

1.TENDER NOTICE.pdf

TENDER_DOCUMENT

2.schedule B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licensing for printing and signage services.
✓ Must submit the tender fee of INR 1500 and EMD as specified.
✓ Must provide relevant experience in printing banners and invitation cards.
✓ Must have a proven track record of delivering similar projects.
✓ Must possess necessary technical infrastructure and equipment.

Qualification Parameter Criteria
Financial Turnover Minimum of INR 10 lakh in last 2 years
Experience At least 2 years in printing services
Certification Valid GST registration and other relevant licenses
Past Projects Demonstrable portfolio of similar work
Technical Capability Adequate machinery and skilled manpower

Note: All documents must be valid and up-to-date at the time of submission.

Bidding Process

Process Timeline

1. Preliminary Stage

12-12-2025 18:10

2. Commercial Stage

12-12-2025 18:15

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

TENDER FEE

Required
2

EMD

Required
3

AS PER TENDER DOC

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 12th December 2025 at 6:00 PM. Bidders must upload all required documents and proposals before this cutoff time to be considered.

What documents are required to participate in this tender?

Eligible bidders must submit the tender fee, EMD, and all documents specified in the eligibility criteria, including registration certificates, past project proofs, and technical infrastructure details. All documents should be valid and uploaded online via the official portal.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), cost competitiveness (30%), quality standards (20%), and delivery schedule adherence (10%). Bidders must meet minimum thresholds to qualify for the final selection.

Are physical submissions accepted for this tender?

No, physical submissions are not accepted. All bids must be submitted electronically through the official e-Procurement portal, ensuring compliance with digital signing and document upload procedures.

Where can I download the tender documents?

Tender documents are available for free download on the official portal of the Porbandar Municipal Corporation. You can access them via the links provided in the tender notice or visit the portal directly for updates and amendments.