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Porbandar Municipal Corporation Tender for Live Broadcasting & LED Screen Hiring 2025

Bid Publish Date

22-Jul-2025, 10:30 am

Bid End Date

01-Aug-2025, 12:30 pm

EMD

₹25,000

Location

PORBANDAR , GUJARAT

Progress

Issue22-Jul-2025, 10:30 am
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹1,100

Contract Form

Works

Completion Period

20  Days

Currency Type

Single

Categories 3

TELEVISION SERVICES EQUIPMENT DISCRETE COMPONENTS

The Porbandar Municipal Corporation is inviting bids for the 2025 Janmashtami Public Mela to provide live broadcasting and LED screen services. This government tender offers a unique opportunity for electronics and AV service providers to showcase their capabilities in a high-profile public event. The project involves supplying, installing, and operating advanced broadcasting equipment and LED displays, ensuring high-quality visuals and seamless streaming for thousands of attendees and remote viewers. The tender process emphasizes transparency, technical excellence, and cost-effectiveness, with a clear evaluation framework. Bidders must meet eligibility criteria, submit required documentation, and adhere to strict deadlines. This contract is ideal for experienced AV companies, event management firms, and electronics suppliers seeking government projects in Gujarat. The project completion period is 20 days, with detailed technical and financial specifications outlined in the tender documents. Participation in this tender can significantly enhance a company's reputation in government contracting and large-scale event services.

Scope Of Work

• Provide comprehensive live broadcasting services for the Janmashtami Mela organized by Porbandar Municipal Corporation.
• Supply, install, and operate LED screens at designated locations for the duration of the event.
• Ensure high-definition video quality and seamless streaming for both onsite and remote viewers.
• Maintain technical support and on-site staff during the event period.
• Dismantle and remove equipment post-event within the completion period.

  1. Receive the tender documents and review the specifications.
  2. Submit the bid along with required documents before the deadline.
  3. Upon selection, coordinate with the municipal authorities for site inspection.
  4. Install broadcasting and LED display equipment as per approved plans.
  5. Operate and monitor the equipment during the event.
  6. Dismantle and clear the site after event completion.
Equipment Type Specifications
LED Screens Size: 10x20 ft, Resolution: 4K
Broadcast Equipment HD cameras, streaming servers
Power Supply Uninterrupted power backup

• Ensure compliance with safety and technical standards.
• Provide backup solutions for uninterrupted service.
• Conduct testing prior to the event.
• Submit post-event reports and documentation.

Technical Specifications

Technical Parameter Requirement
LED Screen Size Minimum 10x20 ft
Resolution 4K Ultra HD
Streaming Quality HD or higher
Power Backup 24-hour uninterrupted power supply
Equipment Certification ISO certified or equivalent

Sequential procedures include:

  1. Equipment inspection and testing.
  2. Setup and calibration.
  3. Live operation during the event.
  4. Post-event dismantling and reporting.

All equipment must comply with the standards specified in the tender documents and be approved by the designated authorities.

Financial Requirements

The estimated budget for this project ranges from Rs. 2,00,000 to Rs. 5,00,000, inclusive of all taxes and charges. The cost breakdown includes equipment rental, installation, operation, and dismantling. Payment terms specify that 50% of the total amount will be paid upon installation, with the remaining 50% after successful completion and approval of services. Bidders must submit a detailed financial proposal along with their technical bid. The bid should include all costs, taxes, and applicable charges. The financial bid must be valid for a minimum of 120 days from the bid submission deadline. The total bid amount should not exceed the estimated value range specified above.

Documents 4

live broadcasting and LED screen for Janmashtami Lok Mela.pdf

TENDER_DOCUMENT

SCHEDULE B.pdf

TENDER_DOCUMENT

corrigendum.pdf

TENDER_DOCUMENT

corrigendum 1.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid tender fee and EMD submissions as per tender requirements.
✓ Must possess requisite certifications, including a valid Digital Signature Certificate (DSC) issued by a licensed Certifying Authority of India.
✓ Must have prior experience in providing live broadcasting and LED screen services for government or large-scale events.
✓ Must submit all required documents, including tender fee, EMD, and tender-specific documents as specified.

Qualification Criterion Details
Tender Fee Rs. 1100/- non-refundable
EMD Rs. 25,000/- in the form of demand draft or bank guarantee
Experience Minimum 2 years in AV services for public events
Certifications Valid DSC and relevant technical certifications
Financial Capacity Annual turnover of at least Rs. 10 lakhs in the last financial year

Note: Bidders must meet all eligibility criteria to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

02-08-2025 16:25

2. Commercial Stage

02-08-2025 16:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

TENDER FEE

Required
2

EMD

Required
3

AS PER TENDER DOC

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 29th July 2025 at 6:00 PM. Bidders must upload all required documents and bids before this time to be considered for evaluation.

What documents are required to participate in this tender?

Participants must submit the Tender Fee, EMD (Rs. 25,000), and all documents specified in the tender notice, including certifications, experience proof, and technical compliance documents. Details are available in the tender documents.

How will the evaluation process be conducted?

Bids will be evaluated based on technical competence (50%) and financial bid (50%). Minimum technical score is 70%. The highest scoring bid will be awarded the contract, ensuring transparency and fairness.

Can I participate in the tender if I am a new vendor?

Yes, new vendors with relevant experience, certifications, and financial capacity can participate. Ensure all eligibility criteria are met and submit complete documentation as per the tender requirements.

Where can I download the tender documents?

Tender documents are available for free download on the NPROCURE platform. Visit the official website, search for tender notice PMC/LOKMELA 2025/02, and download all relevant files including the main tender document, Schedule B, and corrigendum.