Government Tender for Purchase of 11KV Polymeric Pin Insulator - Power & Energy Sector
Progress
Paschim Gujarat Vij Company Limited (PGVCL) invites sealed bids for the purchase of 11KV Polymeric Pin Insulators to strengthen electrical infrastructure. This government tender targets experienced electrical equipment manufacturers and suppliers capable of providing high-quality insulators that meet IS standards. The procurement process involves detailed technical and financial evaluation, with clear deadlines and submission guidelines. The project supports the Power & Energy sector, emphasizing reliability, safety, and compliance with industry standards. Bidders must fulfill eligibility criteria, including valid registration, certifications, and test reports. The tender offers an excellent opportunity for vendors to supply essential components for power transmission and distribution. Download all relevant documents, prepare your bid, and participate in this transparent government procurement process to contribute to the national power infrastructure development.
Scope Of Work
The scope of work includes the supply and delivery of 11KV Polymeric Pin Insulators as per the technical specifications detailed in the tender documents. Key deliverables are:
- Supply of Polymeric Pin Insulators that meet the specified technical standards.
- Delivery of insulators to the designated PGVCL locations within the stipulated completion period.
- Ensuring all products are compliant with IS standards and tested as per technical requirements.
The process involves:
- Preparation and submission of bid including technical and financial proposals.
- Technical evaluation based on specifications, test reports, and certifications.
- Price bid evaluation for shortlisted bidders.
- Contract award to the successful bidder.
| Specification | Details |
|---|---|
| Voltage Rating | 11KV |
| Material | Polymer with suitable dielectric properties |
| Insulation Type | Pin type |
| Standard Compliance | IS 731-2014 |
| Delivery Schedule | As per tender document |
Bidders must ensure that all supplies are accompanied by test reports, certifications, and original product samples if required. The scope also includes adherence to quality control and safety standards during manufacturing and delivery.
Technical Specifications
The technical specifications for the 11KV Polymeric Pin Insulators are as follows:
| Parameter | Specification |
|---|---|
| Material | Polymer composite |
| Voltage Rating | 11KV |
| Insulation Resistance | Minimum 1000 MΩ |
| Creepage Distance | As per IS 731-2014 |
| Mechanical Strength | Designed to withstand specified mechanical loads |
| Testing | Must pass dielectric, mechanical, and tracking tests |
Sequence of technical evaluation:
- Submission of filled Technical Specification and GTP.
- Verification of test reports and certifications.
- Inspection of product samples if required.
- Final technical approval based on compliance with standards and specifications.
All technical documents should be sealed, signed, and submitted as per the tender guidelines.
Financial Requirements
The estimated budget for this procurement ranges between INR 10,00,000 and INR 15,00,000, depending on the quantity ordered. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Unit Price | As per bidder quotation |
| Total Estimated Cost | Based on quantity |
| Tender Fee | INR 11,800 (non-refundable) |
| EMD | As specified in tender document |
Payment terms specify that 50% payment will be released upon delivery and inspection, with the remaining 50% payable after successful commissioning. The bid must include a comprehensive price schedule in the prescribed format. Bidders should ensure their financial proposals are valid for 120 days from the bid submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
28-09-2026 18:00:00
Document Download End
19-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods/Equipment
Authority & Contact
Officer Inviting Bids
Chief Engineer (Material)
Bid Opening Authority
Chief Engineer (Material)
Address
Paschim Gujarat Vij Seva Sadan, Regd. & Corporate Office: Off. Nana Mava Main Road, Laxminagar, Rajkot-360004
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Technical Specification and GTP of 11KV Polymeric PIN Insulator.pdf
TENDER_DOCUMENT
Drawing of 11 KV Polymeric Pin Insulator.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
21-10-2026 11:00
27-10-2026 11:00
12-11-2026 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
Annexure-3
User Defined Template-Standard
ANNEXURE - 4
User Defined Template-Standard
ANNEXURE - 5
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8
User Defined Template-Standard
ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid vendor registration with PGVCL or relevant government authorities.
✓ Must submit proof of payment for tender fee and EMD (Earnest Money Deposit) via RTGS/NEFT/Online UTR.
✓ Must provide self-certified copies of GST registration, Factory License, and PAN Card.
✓ Should have relevant technical certifications and test reports for polymeric insulators.
✓ Exemption from EMD is applicable if documented appropriately.
| Qualification Criteria | Minimum Requirements |
|---|---|
| Financial Stability | Last 3 years audited financial statements showing profitability |
| Technical Experience | Proven track record in supplying electrical insulators to government projects |
| Certification | ISO, BIS, or equivalent standards compliance |
| Legal Compliance | Valid licenses, GST registration, and PAN |
Note: Bidders must submit all required documents as per the stages outlined in the tender notice to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 19-10-2026 at 18:00 hours. Bidders must upload all required documents before this time to be considered.
What documents are required for technical qualification?
Technical qualification requires submission of Technical Specification and GTP, test reports, certifications, notarized Power of Attorney, ISO/BIS certificates, and other relevant documents as listed in the tender notice.
Is there an exemption for EMD?
Yes, EMD exemption is available if bidders provide valid exemption documents as specified in the tender terms. Otherwise, EMD must be paid via RTGS/NEFT/Online UTR.
How are the evaluation criteria weighted?
Evaluation is based on 70% for technical compliance and 30% for price competitiveness. Bidders must meet minimum technical scores to qualify for financial evaluation.
Where can I download tender documents?
Tender documents are available for download at the official portal via the provided links, including Tender Notice, Technical Specifications, and Drawing files. Ensure to download before the deadline.