Tender for Fully Automatic Computerized Meter Testing Bench for Smart Meters in Gujarat
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
12
Uttar Gujarat Vij Company Limited (UGVCL) has issued an open tender for the purchase, installation, and commissioning of fully automatic computerized meter testing benches tailored for smart meters. The tender requires supply of a 1-phase 40-position testing bench with 0.05 accuracy class and a 3-phase 20-position bench with 0.02 accuracy class. Bidders must submit technical and commercial bids online through the nprocure portal by 19 May 2025. The tender emphasizes compliance with strict technical specifications, calibration standards, and delivery timelines. Eligibility criteria include valid factory licenses, GST registration, and proven manufacturing capacity. The evaluation process involves preliminary, technical, and commercial stages with clear weightages. This procurement supports the modernization of meter testing infrastructure in Gujarat’s power sector, enhancing accuracy and efficiency in smart meter validation. Interested manufacturers and suppliers of electrical testing equipment are encouraged to participate. The tender fee is ₹8,850, and earnest money deposit details are specified in the tender documents. UGVCL provides vendor training and support to facilitate participation. This opportunity is ideal for companies specializing in electrical equipment manufacturing and quality testing services.
Scope Of Work
Vendors are required to provide comprehensive solutions including:
- Supply of:
- 1-Ph (40-position, 0.05 class) fully automatic computerized meter testing bench.
- 3-Ph (20-position, 0.02 class) fully automatic computerized meter testing bench.
- Installation and commissioning at UGVCL Mehsana facility.
- Calibration and testing to meet specified accuracy classes.
- Provision of all technical documentation, manuals, and certificates.
- Training for UGVCL personnel on operation and maintenance.
Submit detailed technical bid with:
- List of calibrated testing equipment.
- List of manufacturing machinery.
- Annual production capacity with shift details.
- GST registration and factory license copies.
- Test certificates and quality assurance documents.
Ensure delivery within stipulated time frame as per tender documents.
Provide warranty and post-installation support.
| Deliverable | Description |
|---|---|
| Testing Bench 1-Ph | 40 positions, 0.05 class accuracy |
| Testing Bench 3-Ph | 20 positions, 0.02 class accuracy |
| Installation & Commissioning | At UGVCL Mehsana |
| Documentation | Technical data, manuals, certificates |
| Training | Operator and maintenance training |
Technical Specifications
The technical requirements for the meter testing benches include:
| Parameter | 1-Ph Meter Testing Bench | 3-Ph Meter Testing Bench |
|---|---|---|
| Positions | 40 | 20 |
| Accuracy Class | 0.05 | 0.02 |
| Automation | Fully automatic computerized | Fully automatic computerized |
| Calibration | Must be calibrated with updated standards | Must be calibrated with updated standards |
| Testing Capability | Compatible with smart meters | Compatible with smart meters |
- Bidders must provide detailed technical data sheets and descriptive literature.
- Testing equipment used must be up-to-date and calibrated.
- Installation must comply with safety and operational standards.
{
"1-Ph_Bench": {
"positions": 40,
"accuracy_class": 0.05
},
"3-Ph_Bench": {
"positions": 20,
"accuracy_class": 0.02
}
}
Financial Requirements
The financial terms include:
| Cost Element | Details |
|---|---|
| Tender Fee | ₹8,850 (non-refundable) |
| Earnest Money Deposit (EMD) | As per UGVCL norms (details in tender) |
| Currency | Indian Rupees (INR) |
Payment Terms:
- Advance payment subject to agreement.
- Payment upon successful delivery and commissioning.
- Retention money as per contract terms.
Bidders must provide detailed breakup of end cost including taxes, duties, and transportation.
Negotiations may be conducted with L-1 bidder if competition is low.
All financial proposals must comply with the tender's commercial terms and conditions.
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods/Equipment
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
Uttar Gujarat Vij Company Limited. Regd. & Corporate Office, Visnagar Road Mehsana -384001 (North Gujarat)
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 14
1343 Agreement Format.pdf
TENDER_DOCUMENT
1343 Authorize Representative Annexure.pdf
TENDER_DOCUMENT
1343 Modified BG Formats.pdf
TENDER_DOCUMENT
1343 New EMD Format.pdf
TENDER_DOCUMENT
1343 UGVCL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
BANK LIst for BG SD AND EMD.pdf
TENDER_DOCUMENT
1343 Technical Specification of Smart Three phase-20 Position -Testing Bench.pdf
TENDER_DOCUMENT
1343 Technical Specification Specification for Smart Single phase-40 Position testing bench.pdf
TENDER_DOCUMENT
1343 SCHEDULE - A - Fully Automatic Computerized Meter Testing Bench For Smart Meter.pdf
TENDER_DOCUMENT
1343 Amendment_No. 1 for Time Limit Ext.doc
TENDER_DOCUMENT
1343 Amendment_No. 2 for Time Limit Ext.pdf
TENDER_DOCUMENT
Amendment No -3 Tender No 1343.pdf
TENDER_DOCUMENT
1343 Amendment_No. 4 for Technical Specification.pdf
TENDER_DOCUMENT
1343 Amendment_No. 5 for Time Limit Ext.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Mandatory online submission of tender documents via e-tendering portal.
✓ Bidders must submit a signed undertaking regarding quoted prices as per Annexure-13.
✓ Provide details of partners, proprietors, directors, and authorized signatories with contact information.
✓ Submit valid GST registration and factory licenses.
✓ Furnish list of calibrated testing equipment and manufacturing machinery.
✓ Demonstrate annual production capacity with shift details.
✓ Submit past experience details for similar supply in last five years.
✓ Bidders must not be representatives or employees of any other company to avoid conflicts.
| Criteria | Requirement |
|---|---|
| Tender Fee | ₹8,850 (non-refundable) |
| Earnest Money Deposit (EMD) | As per UGVCL guidelines |
| Digital Certificate | Class-III Digital Signature mandatory |
| Past Experience | Supply of similar meter testing benches |
| Authorized Representative | Authorized personnel only to participate |
Non-compliance with any critical eligibility criteria will result in disqualification.
Bidding Process
Process Timeline
11-07-2025 11:00
14-07-2025 11:00
21-07-2025 11:00
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredScanned copy of UTR No. of Tender Fee
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
Scanned copy of DD/Bank Guarantee for EMD
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
RequiredList of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Stage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years/ITR Copy (i.e FY 2021-22,2022-23,2023-24)
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredBIS License Notarized Copy
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Schedule A
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredUndertaking e-invoice as per Annexure-A of Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What are the key technical requirements for the meter testing benches?
Technical requirements include:
| Parameter | 1-Ph Bench | 3-Ph Bench |
|---|---|---|
| Positions | 40 | 20 |
| Accuracy Class | 0.05 | 0.02 |
| Automation | Fully automatic computerized | Fully automatic computerized |
- Bidders must provide:
- List of calibrated testing equipment.
- Technical datasheets and manuals.
- Compliance certificates.
Note: Calibration must be up-to-date to ensure accuracy and compliance with tender standards.
How should bidders submit their tender documents?
**Bidders must follow these steps:
1.** Download tender documents from official portals.
2. Register on nprocure platform and obtain Class-III Digital Signature Certificate.
3. Submit both Technical and Price bids electronically before the deadline.
| Step | Description |
|---|---|
| Document Download | Available free on tender portals |
| Digital Signature | Mandatory for bid submission |
| Bid Submission | Online only, no physical bids accepted |
Important: Late submissions or incomplete bids will be rejected outright.
For assistance, bidders can attend weekly training sessions or contact support at (n)code Solutions.
What are the eligibility criteria to participate in this tender?
**Eligibility includes:
✓ Online submission of all tender documents.**
✓ Submission of signed price undertaking (Annexure-13).
✓ Valid GST registration and factory license.
✓ Demonstrated production capacity and past experience.
| Eligibility Aspect | Requirement |
|---|---|
| Tender Fee | ₹8,850 |
| Earnest Money Deposit | As per tender guidelines |
| Authorized Signatory | Must be authorized personnel |
Critical: Failure to meet any eligibility point leads to disqualification.
What is the evaluation process and criteria for bids?
**Evaluation is conducted in stages:
| Stage | Date & Time |
|---|---|
| Preliminary Evaluation | 20-05-2025 11:00 |
| Technical Evaluation | 21-05-2025 11:00 |
| Commercial Evaluation | 28-05-2025 11:00 |
Criteria and Weightage:
- Technical Compliance: 50%
- Past Experience: 20%
- Financial Proposal: 30%
Minimum technical score to qualify: 70%.**
Price bids of technically qualified bidders only will be opened.
Negotiations may be conducted with the lowest evaluated bidder if needed.
What are the important dates and deadlines for this tender?
**Key dates are summarized below:
| Date & Time | Event |
|---|---|
| 24-04-2025 18:00 | Tender document release |
| 24-04-2025 18:00 | Bid submission start |
| 19-05-2025 18:00 | Bid submission deadline |
| 20-05-2025 11:00 | Preliminary evaluation |
| 21-05-2025 11:00 | Technical evaluation |
| 28-05-2025 11:00 | Commercial evaluation |
Bidders must strictly adhere to these deadlines to avoid disqualification.**
Late or incomplete bids will not be considered under any circumstances.
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Documents 14
1343 Agreement Format.pdf
TENDER_DOCUMENT
1343 Authorize Representative Annexure.pdf
TENDER_DOCUMENT
1343 Modified BG Formats.pdf
TENDER_DOCUMENT
1343 New EMD Format.pdf
TENDER_DOCUMENT
1343 UGVCL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
BANK LIst for BG SD AND EMD.pdf
TENDER_DOCUMENT
1343 Technical Specification of Smart Three phase-20 Position -Testing Bench.pdf
TENDER_DOCUMENT
1343 Technical Specification Specification for Smart Single phase-40 Position testing bench.pdf
TENDER_DOCUMENT
1343 SCHEDULE - A - Fully Automatic Computerized Meter Testing Bench For Smart Meter.pdf
TENDER_DOCUMENT
1343 Amendment_No. 1 for Time Limit Ext.doc
TENDER_DOCUMENT
1343 Amendment_No. 2 for Time Limit Ext.pdf
TENDER_DOCUMENT
Amendment No -3 Tender No 1343.pdf
TENDER_DOCUMENT
1343 Amendment_No. 4 for Technical Specification.pdf
TENDER_DOCUMENT
1343 Amendment_No. 5 for Time Limit Ext.pdf
TENDER_DOCUMENT