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Open Urban Development NPROCURE

Rajkot Municipal Corporation Tender for 2-Year Map Copy Services & Printing Solutions

Bid Publish Date

09-May-2025, 5:30 am

Bid End Date

26-May-2025, 12:30 pm

EMD

₹10,000

Location

RAJKOT , GUJARAT

Progress

Issue09-May-2025, 5:30 am
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹1,125

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 12

RAIN COAT OFFSET PRINTING CENTRE TABLE DOCUMENT SCANNING PRINTING SERVICES CUSTOMIZED DECALS AUTO CAD MULTIFUNCTION PRINTERS PAPER AND PRINTING SERVICES CALENDAR BLANK FLASH CARDS AUTO CAD OPERATOR

The Rajkot Municipal Corporation has issued a competitive tender for a two-year rate contract to provide comprehensive map copying and printing services. This includes Xerox copies, AutoCAD prints, canvas printing, binding, scanning, and lamination services across various municipal departments. The tender aims to streamline document handling, improve quality, and ensure timely delivery for urban development projects. Eligible vendors with experience in large-format printing, digital document services, and certified compliance are encouraged to participate. The process involves an open bidding system with detailed technical and financial evaluation criteria, scheduled deadlines, and transparent procedures. This opportunity is ideal for reputed printing firms seeking to collaborate with government agencies for ongoing municipal needs in Gujarat. The tender emphasizes quality, reliability, and adherence to specifications, making it a strategic procurement for companies in the printing and document management industry.

Scope Of Work

The selected vendor will be responsible for providing the following services:

  • Producing Xerox copies of maps in black & white and color
  • Printing AutoCAD maps and technical drawings
  • Canvas printing for departmental displays
  • Binding and laminating documents as per specifications
  • Scanning maps and documents in high resolution
  • Providing lamination services for preservation and presentation

The process involves:

  1. Receiving the original maps or documents from Rajkot Municipal Department.
  2. Executing the required printing or copying services.
  3. Ensuring quality checks before delivery.
  4. Delivering the finished products within the agreed timelines.
Service Type Specifications
Xerox Copies Black & White, Color
AutoCAD Prints Large format, high resolution
Canvas Prints Various sizes, durable material
Binding Spiral, hardcover, as specified
Scanning High-resolution digital copies
Lamination A4, A3, and larger formats

The vendor must ensure adherence to quality standards, timely delivery, and compliance with departmental specifications.

Technical Specifications

The vendor shall provide high-quality printing and copying services with the following technical parameters:

Parameter Requirement
Printing Resolution Minimum 1200 dpi
Scan Resolution 2400 dpi
Paper Sizes A4, A3, A2, A1, A0
Canvas Printing UV-resistant, durable material
Binding Types Spiral, hardcover, thermal
Lamination Thickness 80-250 microns

The process involves:

  • Receiving digital or physical maps
  • Preparing files for printing or copying
  • Executing printing/copying with calibrated machines
  • Quality assurance checks
  • Delivery within stipulated timelines

All equipment must meet industry standards for durability and color accuracy, ensuring clarity and longevity of printed maps and documents.

Financial Requirements

The financial aspect involves a fixed rate contract with competitive pricing:

Service Cost per unit (INR)
Xerox Copy (Black & White) 0.50
Xerox Copy (Color) 2.00
AutoCAD Print 10.00 per sq. ft.
Canvas Print 1500.00 per piece
Binding 50.00 per document
Lamination 20.00 per sheet

The total contract value is estimated based on departmental requirements over 24 months. Payments will be made quarterly upon submission of invoices and delivery confirmation. The vendor must provide detailed cost breakdowns and adhere to the agreed rates throughout the contract period.

Documents 2

B_ReTender_Color-Scan-Autocad-Map_2025.pdf

TENDER_DOCUMENT

Prebid-ColourZerox.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid Digital Signature Certificate (DSC) issued by authorized certifying authority.
  • ✓ Proven experience in large-format printing, scanning, and binding services.
  • ✓ Minimum turnover of INR 50 lakh in the last financial year.
  • ✓ Must possess necessary licenses and certifications including GST, PAN, Professional Tax, EPF/ESIC.
  • ✓ Not blacklisted or debarred by any government agency.
Criteria Minimum Requirement
Tender Fee INR 1125
EMD INR 10,000
Experience At least 3 years in similar services
Financial Turnover INR 50 lakh in last FY
Certifications GST, PAN, Professional Tax, EPF/ESIC

Bidders must submit all relevant documents, including experience certificates, turnover proof, and compliance declarations, to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Technical Bid

05-06-2025 11:30

2. Price Bid

Required Forms

Technical

Tender Fee and EMD Details

User Defined Template-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Tender Fee

Required
2

EMD

Required
3

Tender document with Addenda, if any

Required
4

Experience Certificate

Required
5

Turnover Certificate

Required
6

Working Capital

Required
7

Non-Black List Declaration

Required
8

Professional Tax Receipt

Required
9

PAN Card

Required
10

GST Certificate

Required
11

EPF / ESIC રજી. સર્ટી.

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of services required under this tender?

The tender involves providing Xerox copies of maps in black & white and color, AutoCAD printing, canvas printing, binding, scanning, lamination, and related document services for various departments of Rajkot Municipal Corporation. The services must meet specified quality standards and delivery timelines.

What are the eligibility criteria for participating in this tender?

Eligible bidders must possess a valid Digital Signature Certificate, have at least 3 years of experience in similar services, demonstrate a minimum turnover of INR 50 lakh in the last financial year, and hold necessary certifications including GST, PAN, Professional Tax, and EPF/ESIC. They must also not be blacklisted by any government agency.

How can I submit my bid for this tender?

Bidders should download the tender documents from the official portal, prepare their technical and financial bids as per instructions, and submit all documents electronically before the deadline. Physical submissions are not accepted. Training sessions are available for new users.

What is the evaluation process for this tender?

Evaluation is based on technical competence (50%), experience (30%), and financial bid (20%). Bidders must meet minimum technical scores to qualify. The final selection is based on the highest combined score from technical and financial assessments.

What are the key dates I should be aware of?

Bid submission starts on 09-05-2025 at 11:00 AM and ends on 26-05-2025 at 6:00 PM. Technical evaluation is scheduled for 05-06-2025 at 11:30 AM. Bidders should ensure timely submission to avoid disqualification.