Rajkot Municipal Corporation Tender for Advertisement Rights on Hoarding Boards & Kiosks
Progress
The Rajkot Municipal Corporation is inviting online tenders for granting exclusive advertisement rights on hoarding boards and kiosks across the city. This opportunity is ideal for advertising agencies, media companies, and signage providers seeking to enhance their visibility in a major urban center. The tender involves submitting technical and financial bids through a secure online portal, with detailed specifications, eligibility criteria, and evaluation processes outlined in the official documents. The project aims to generate revenue for the municipal authority while offering prime advertising space at strategic locations. Bidders must meet strict eligibility and technical standards, including experience, registrations, and compliance with safety and aesthetic guidelines. The process ensures transparency, fair competition, and adherence to all statutory requirements. Interested parties are encouraged to participate in the free vendor training sessions and submit their bids before the deadline to secure this lucrative advertising opportunity in Rajkot.
Scope Of Work
The selected bidder will be responsible for:
- Providing advertisement rights on hoarding boards and kiosks at multiple locations across Rajkot.
- Installing, maintaining, and managing advertising displays as per the specifications.
- Ensuring compliance with local regulations, safety standards, and aesthetic guidelines.
- Regular cleaning, upkeep, and timely replacement of advertisements.
- Reporting to the municipal authorities on operational and revenue aspects.
The process includes:
- Submission of technical bid with required documents.
- Evaluation of technical proposals.
- Submission of price bid post technical approval.
- Final evaluation and award of contract.
| Location | Size of Hoarding | Expected Revenue | Installation Cost |
|---|---|---|---|
| City Center | 10x20 ft | Rs. 5,00,000/year | Rs. 1,00,000 |
| Main Roads | 8x15 ft | Rs. 3,50,000/year | Rs. 80,000 |
| Kiosks | 4x6 ft | Rs. 1,20,000/year | Rs. 50,000 |
The bidder must ensure timely installation, maintenance, and adherence to all technical specifications as detailed in the tender document.
Technical Specifications
The advertising displays must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Material | Weather-resistant, durable material suitable for outdoor use |
| Size | Varies as per location (minimum 4x6 ft, maximum 10x20 ft) |
| Illumination | LED lighting for night visibility |
| Maintenance | Regular cleaning and timely repairs |
| Safety | Compliant with local safety standards |
Sequential process for technical compliance:
- Submit technical bid with all required documents.
- Technical evaluation by the committee.
- Approval and notification of technical qualification.
- Opening of price bids for qualified bidders.
Technical specifications are detailed in the tender document available on the portal.
Financial Requirements
The financial bid should specify the annual revenue share or fixed fee offered by the bidder for the advertisement rights. The estimated budget for the project ranges from Rs. 3,00,000 to Rs. 10,00,000 based on location and size.
| Cost Component | Amount | Remarks |
|---|---|---|
| Minimum Bid | Rs. 1,00,000 | Per location/year |
| Maximum Bid | Rs. 5,00,000 | Per location/year |
| Security Deposit (EMD) | Rs. 50,000 | Refundable |
Payment terms:
- 50% advance upon signing of contract.
- Remaining 50% based on quarterly revenue sharing or fixed payments.
- Payments to be made via online transfer as per schedule.
The successful bidder must adhere to the financial terms and submit the bid security as specified in the tender document.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹750
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
20-08-2026 10:30:00
Document Download End
16-09-2026 17:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Advertisement Services
Authority & Contact
Officer Inviting Bids
Dy. Municipal Commissioner
Bid Opening Authority
Dy. Municipal Commissioner
Address
Rajkot Municipal Corporation, Estate Branch, Room No.10, 3rd Floor, Dhebarbhai Road, Rajkot - 360001
Contact Details
9426914286
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
Hoarding Board-Gantry-Kiosks Tender - Re-Rev.pdf
TENDER_DOCUMENT
Prebid Meeting Minutes.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
21-09-2026 00:00
23-09-2026 00:00
Required Forms
Technical
Advertisement Rights - Technical Bid
User Defined Template-Secured
Price
Advertisement Rights - Price Bid
User Defined Template-Secured
Required Documents
Form - Advertisement Rights - Technical Bid
Registration Certificate
RequiredProfession Tax (PEC and PRC)
RequiredAnnexure-2
RequiredTender Fee and EMD
RequiredAnnexure-1
RequiredGST Registration Certificate
RequiredAnnexure-9
RequiredPF Registration
RequiredAuthority Letter / Power of Attorney
RequiredPAN Card
RequiredCertificate of C.A. regarding last one financial year Turnover
RequiredTender Document, Pre-bid and Addenda, if any
RequiredAnnexure 10
RequiredESIC Registration
RequiredExperience Certificate
RequiredOther documents
Eligibility Criteria
✓ Must have valid registration certificates including GST, PAN, and professional tax.
✓ Proven experience in managing outdoor advertising displays or similar projects.
✓ Financial stability with documented turnover of at least Rs. 50 lakhs in the last financial year.
✓ Must possess experience certificates and relevant licenses.
✓ Should have a valid Digital Signature Certificate (DSC) for online bidding.
| Qualification | Minimum Requirement |
|---|---|
| Registration Certificate | Valid and active |
| GST Registration | Valid |
| Experience Certificates | At least 2 similar projects in last 3 years |
| Financial Turnover | Rs. 50 Lakhs or above |
| Digital Signature Certificate | Class-III valid |
Note: Bidders must submit all mandatory documents as specified in the tender notice to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this tender?
This tender aims to grant exclusive advertisement rights on hoarding boards and kiosks across Rajkot city, enabling advertising agencies and media firms to showcase their advertisements while generating revenue for the municipal corporation.
How can I participate in the bidding process?
Bidders must register on the official e-procurement portal, download the tender documents, and submit their technical and price bids online before the specified deadlines. Support sessions are available for guidance.
What documents are required for technical bid submission?
Mandatory documents include registration certificates, GST registration, experience certificates, PAN card, DSC, financial statements, experience proof, and other relevant licenses as detailed in the tender notice.
What are the evaluation criteria for selecting the successful bidder?
Evaluation is based on technical competence (40%), financial bid (40%), compliance with technical specifications (10%), and past performance (10%). Bidders must meet minimum qualifying marks to proceed.
What are the key dates and deadlines I should be aware of?
Bid submissions start on 20-08-2026 and close on 16-09-2026 at 6:00 PM. Technical evaluation occurs on 21-09-2026, and price bids open on 23-09-2026. Download deadline is also 16-09-2026.