Rajkot Municipal Corporation Videography Services Tender - 2 Year Rate Contract
Progress
The Rajkot Municipal Corporation has issued a tender for a two-year videography services contract to support urban development initiatives, city events, and public documentation. This open tender invites experienced media companies to submit competitive bids via the NProcure portal. The contract aims to ensure high-quality video content capturing city projects, public programs, and official functions, enhancing transparency and civic engagement. Bidders must meet strict eligibility criteria, including technical expertise, equipment standards, and financial stability. The procurement process involves technical and financial evaluations, with clear deadlines and transparent procedures. The project offers an estimated budget of ₹10-15 lakhs, with payments linked to deliverables. Interested companies specializing in professional videography, editing, and media production are encouraged to participate. This tender represents a significant opportunity for media firms seeking government contracts in Gujarat, aligned with urban development and municipal communication efforts.
Scope Of Work
The selected service provider will be responsible for providing comprehensive videography services for the Rajkot Municipal Corporation, including but not limited to:
- Capturing high-definition video footage of city events, infrastructure projects, and public programs.
- Editing and post-production to create professional videos suitable for official presentations, social media, and documentation.
- Delivery of final video content in agreed formats within stipulated timelines.
- On-site videography support during city functions and project milestones.
- Adherence to technical standards specified by the municipality.
The process involves:
- Submission of technical and financial bids via the online portal.
- Evaluation of technical proposals based on quality, experience, and compliance.
- Financial bid opening for qualified technical bidders.
- Final award based on overall scoring.
Key deliverables include:
- Complete video coverage of designated events.
- Edited videos ready for dissemination.
- Regular progress reports.
| Parameter | Specification |
|---|---|
| Video Resolution | Minimum 1080p HD |
| Delivery Formats | MP4, MOV |
| Turnaround Time | Within 7 days post-event |
| Support | On-site and remote videography |
The vendor must ensure all content complies with municipal guidelines and confidentiality requirements.
Technical Specifications
The videography equipment must include:
| Specification | Details |
|---|---|
| Camera | 4K or higher resolution, professional-grade |
| Microphones | External, high-quality audio capture |
| Editing Software | Adobe Premiere Pro, Final Cut Pro, or equivalent |
| Storage | Minimum 2TB backup storage |
| Power Backup | Uninterrupted power supply for on-site shoots |
Procedures for technical compliance:
- Submit equipment specifications along with bid.
- Demonstrate prior use of approved equipment.
- Ensure all content meets HD quality standards.
- Conduct test recordings if required.
The vendor must also follow safety and confidentiality protocols during filming.
Financial Requirements
The total budget for the 2-year videography contract is estimated between ₹10 lakhs and ₹15 lakhs, inclusive of all taxes and charges. The financial proposal should include:
| Cost Component | Amount |
|---|---|
| Service Fee | As per percentage rate submitted |
| Additional Charges | Travel, accommodation, and miscellaneous expenses |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after submission of initial deliverables.
- Remaining 30% after final acceptance.
Bidders must specify their rates in the prescribed format and include all applicable taxes and levies. The financial bid should be valid for 120 days from the bid submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹1,125
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
21-09-2026 10:30:00
Document Download End
12-10-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
Dy. Municipal Commissioner
Bid Opening Authority
Dy. Municipal Commissioner
Address
Rajkot Municipal Corporation, Dr Ambedkar Bhawan, Dhebarbhai Road, Rajkot - 360 001
Contact Details
8347989800
Authority Records
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Documents 2
6. Videography Tender Tech Bid - With Date.pdf
TENDER_DOCUMENT
7. Video Price Bid.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
14-10-2026 00:00
15-10-2026 00:00
Required Forms
Technical
Tender Fee and EMD Details
User Defined Template-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Documents required
6. Videography Tender Tech Bid - With Date.pdf
7. Video Price Bid.pdf
Eligibility Criteria
- ✓ Must have valid Digital Signature Certificate (DSC) as per IT Act 2000.
- ✓ Proven experience in professional videography and editing.
- ✓ Demonstrated capacity to handle multiple projects simultaneously.
- ✓ Financial stability with annual turnover not less than ₹50 lakhs in the last 3 years.
- ✓ Submission of all required documents, including technical and financial bids.
- ✓ Must have necessary equipment such as HD cameras, editing software, and backup solutions.
| Qualification | Requirement |
|---|---|
| Experience | Minimum 3 years in videography |
| Certification | Valid DSC and relevant licenses |
| Financials | Turnover ≥ ₹50 lakhs/year |
| Past Projects | At least 3 similar projects |
Bidders must submit all certificates, experience proofs, and financial documents as part of their bid submission.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of videography services required by Rajkot Municipal Corporation?
The scope includes high-definition video capturing of city events, infrastructure projects, and public programs, along with professional editing and timely delivery in formats like MP4 and MOV. The vendor must support on-site filming, adhere to technical standards, and ensure content confidentiality.
What are the eligibility criteria for participating in this tender?
Eligible bidders must possess a valid Digital Signature Certificate (DSC), demonstrate minimum 3 years of videography experience, have an annual turnover of at least ₹50 lakhs, and submit all required certificates and project proofs. Equipment standards and financial stability are also critical.
How is the bidding process structured and what are key deadlines?
The process involves online bid submission, technical evaluation on 14-10-2026, followed by financial bid opening on 15-10-2026. Deadlines include 21-09-2026 for bid start and 12-10-2026 for bid submission end. Late submissions are not accepted.
What is the estimated budget for this videography contract?
The total estimated value ranges between ₹10 lakhs to ₹15 lakhs for two years, covering service fees, travel, and miscellaneous expenses. Payment will be made in installments based on deliverables, with detailed terms specified in the tender documents.
How can I get assistance or training for bid submission?
Bidders can attend free vendor training sessions every Saturday at (n)Code Solutions, Ahmedabad. For technical support, contact nProcure Support Team at +91-79-40007517 or via email at [email protected] during office hours.