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Open Cooperatives NPROCURE

Retender: Fire Detection & Firefighting System Design, Supply, Installation at Dudhsagar Dairy Mehsana

Bid Publish Date

24-Feb-2026, 12:00 pm

Bid End Date

10-Mar-2026, 5:00 pm

Value

₹1,67,00,000

Location

MAHESANA , GUJARAT

Progress

Issue24-Feb-2026, 12:00 pm
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹5,906

Contract Form

Supply

Completion Period

06  Months

Currency Type

Single

Categories 12

WATER SUPPLY ELECTRICAL FUME HOODS TUBES AND PIPES SERVICES PIPING ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER APFC PANEL TURNKEY STRUCTURAL

This government tender offers an exciting opportunity for qualified firms to undertake the design, supply, installation, and commissioning of a comprehensive fire detection and firefighting system at Dudhsagar Dairy in Mehsana, Gujarat. The project, valued at approximately ₹16.7 Crores, involves civil, electrical, and piping works to establish a state-of-the-art fire safety infrastructure. Bidders must demonstrate technical expertise, relevant experience, and financial stability. The tender process includes preliminary, technical, and commercial stages, with strict deadlines for submission and evaluation. This project aims to enhance fire safety compliance at a key dairy processing facility, ensuring safety standards are met and operational risks minimized. It is ideal for firms specializing in fire safety engineering, electrical systems, civil construction, and project management within the government sector. The opportunity emphasizes transparency, quality, and timely delivery, aligning with government safety mandates and industry best practices.

Scope Of Work

The scope of work includes:

  • Design and engineering of a comprehensive fire detection and firefighting system tailored to the dairy plant's specifications.
  • Supply of all equipment and materials as per approved technical specifications, including fire detectors, sprinklers, pumps, control panels, and piping.
  • Civil and structural work required for installation, including foundation and mounting arrangements.
  • Electrical wiring and connections for system operation, including power supply and backup provisions.
  • Installation and commissioning of all fire safety equipment and systems, ensuring full operational readiness.
  • Testing and validation of the entire system as per safety standards and project requirements.
  • Training and handover to plant personnel for operation and maintenance.
Equipment/Component Specifications Quantity
Fire Detectors Smoke & heat sensors, compliant with IS standards As per design
Fire Sprinkler System Automatic, high-pressure, suitable for dairy environment As per design
Fire Pumps Vertical turbine or horizontal split case, capacity as per requirement As per design
Control Panels PLC-based, with remote monitoring capabilities As per design
Piping & Fittings High-quality, corrosion-resistant As per design
  • Compliance with safety standards such as IS, NFPA, and local regulations.
  • Documentation and certification of all installed systems.
  • Post-installation support and maintenance guidelines.

The project must adhere to the completion timeline of approximately 6 months from the date of award.

Technical Specifications

The technical specifications include:

Parameter Requirement
Fire Detectors Smoke & heat sensors complying with IS 2189 and IS 2188
Sprinkler Heads UL-listed, suitable for dairy plant environment
Pumps Capacity based on fire load calculations, minimum 500 LPM
Control Panel PLC-based with remote monitoring, alarm, and shutdown features
Piping High-pressure, corrosion-resistant material, compliant with IS 1239

The installation process involves:

  1. Site assessment and layout planning.
  2. Procurement of equipment as per specifications.
  3. Civil and electrical preparatory work.
  4. System installation and integration.
  5. System testing and commissioning.
  6. Training of plant staff.

All equipment must meet international and Indian safety standards, with certification documents submitted during technical evaluation.

Financial Requirements

The estimated project cost is approximately Rs. 16.70 Crores. The financial proposal should include detailed cost breakdowns for equipment, civil work, electrical work, piping, and miscellaneous expenses. Payment will be made in installments aligned with project milestones:

  • 10% advance upon contract signing.
  • 40% after delivery and installation.
  • 30% post successful testing and commissioning.
  • 20% after final handover and acceptance.
    All bids must include the BOQ in PDF and Excel formats. Bidders should ensure their financial proposals are valid for at least 120 days from the bid submission deadline. The tender fee of Rs. 5906 and EMD amount as specified must be paid through the designated bank account, with receipts attached.

Documents 7

tutorial.pdf

TENDER_DOCUMENT

General Guidelines for E-Tender and E-Auction_201125.pdf

TENDER_DOCUMENT

FFTG-DRAWING-PATAN PLANT (1).pdf

TENDER_DOCUMENT

FFTG-BOQ-PATAN-PLANT.xlsx

BOQ

LOM_FFTG_MDCMPUL-PATAN.pdf

TENDER_DOCUMENT

TECH.SPEC.-PATAN FFTG - Part B.pdf

TENDER_DOCUMENT

906 Patan Fire fighting system Part A.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid PAN and GSTN registration.
✓ Must be registered on the Dudhsagar Dairy Purchase Portal for Vendor Registration and RFQ at https://dudhsagar.nprocure.com.
✓ Must submit a copy of the cancelled cheque, firm registration certificate, tender fee receipt, and EMD receipt.
✓ Experience in designing and executing fire safety systems for industrial or dairy processing facilities within the last 3 years.
✓ Must provide technical documentation such as work experience, purchase orders with work completion certificates, and compliance sheets.
✓ Financial stability demonstrated through balance sheets and income tax returns for the past 2 years.

Qualification Criteria Minimum Requirement
Turnover Rs. 5 Crores in the last financial year
Experience At least 3 similar projects completed
Certification Valid ISO or BIS certification (if applicable)

Important: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

11-03-2026 10:00

2. Technical Stage

11-03-2026 10:10

3. Commercial Stage

11-03-2026 10:20

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Turnover Details 3

User Defined Template-Standard

Required

Work Experience Details- Fire fighting system CCs

User Defined Template-Standard

Required

Commercial

PRICE BID- Fire fighting Patan

User Defined Template-Secured

Required Documents

Stage - Preliminary Stage

1

PAN

Required
2

GSTN

Required
3

Dudhsagar Dairy Purchase Portal for Vendor Registration and RFQ https://dudhsagar.nprocure.com

4

Copy of Cancelled Cheque

Required
5

Copy of Firms Registration

Required
6

Tender Fee Receipt

Required
7

EMD Receipt

Required

Stage - Technical Stage

1

EPF certificate if applicable otherwise provide declaration

Required
2

ESI certificate if applicable otherwise provide declaration

Required
3

CA certificate with UDIN

Required
4

Work Experience (old PO copy)

Required
5

Copy of Purchase Orders with Work Completion Certificate

Required
6

Compliance Sheet of Offer / Technical Offer

7

Manufacturer Authorization Certificate (if applicable)

Required
8

Site Visit Certificate

Required
9

Product Leaflet (if applicable)

Required
10

Deviation Sheet (only if allowed)

Required
11

Tentative Work execution schedule / delivery schedule

Required
12

Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB

Required
13

Balance sheet and income tax return

Required
14

Copy of TDS certificate issued by the clients

Stage - Commercial Stage

1

BOQ Patan PDF file

2

BOQ Patan excel file

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this fire safety tender at Dudhsagar Dairy?

This tender involves design, supply, installation, testing, and commissioning of a comprehensive fire detection and firefighting system. It includes civil, structural, electrical, and piping works, ensuring the system meets safety standards like IS and NFPA. The project aims to enhance fire safety infrastructure at the dairy plant, with detailed specifications provided in the tender documents. Bidders must deliver a fully operational system within approximately 6 months, adhering to all safety and quality standards.

Who is eligible to participate in this tender?

Eligible bidders must have valid PAN and GSTN, be registered on the Dudhsagar Dairy procurement portal, and submit necessary documents such as cancelled cheque, firm registration, tender fee receipt, and EMD. They should have experience in fire safety system projects in industrial settings within the last 3 years, with proven technical and financial stability demonstrated through work experience, purchase orders, and balance sheets. Certification like ISO or BIS is preferred.

What are the key technical specifications for the fire safety system?

The system must include fire detectors (smoke & heat sensors), sprinkler heads, fire pumps, and control panels compliant with IS standards. Equipment should be UL-listed and suitable for dairy environments. The piping must be high-pressure, corrosion-resistant, and the entire system must be tested for full operational readiness. The specifications are detailed in the tender documents, with emphasis on safety, reliability, and compliance.

What is the bidding process and timeline?

Bidders can download tender documents from the portal, register, and pay tender fee and EMD. The bid submission deadline is 10-03-2026 at 5:00 PM. The technical evaluation occurs on 11-03-2026 at 10:10 AM, followed by financial evaluation. The final award will be announced after evaluation. Bidders should ensure all documents are submitted before deadlines to avoid disqualification.

How is the bid evaluated and what are the criteria?

Evaluation is based on technical competence (40%), financial bid (30%), compliance with specifications (20%), and past project performance (10%). Bids must meet minimum thresholds: technical score of at least 70 points and full compliance with mandatory documentation. The highest scoring bid that meets all criteria will be awarded the contract, ensuring transparency and fairness.