Retender: Supply of Food Ingredients for Ice Cream Production at Dudhmansagar Dairy
Progress
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹5,873
Contract Form
Supply
Completion Period
12 Months
Currency Type
Single
Categories
1
This government tender offers a significant opportunity for suppliers specializing in food ingredients to participate in the supply chain for Dudhmansagar Dairy in Mehsana, Gujarat. The tender involves an annual rate contract for the supply of essential ingredients such as orange jelly, alphonso mango pulp, instant coffee, liquid glucose, dextrose monohydrate, maltodextrin, and toppings like tutti fruity and white chocolate dip. With a total estimated value of approximately ₹2.83 crore, the procurement aims to ensure high-quality, timely delivery of ingredients to support ice cream production at Dudhmansagar Dairy. The process involves multiple stages, including technical and commercial evaluations, with strict adherence to technical specifications and eligibility criteria. Bidders must register on the official portal, submit all mandatory documents, and participate in online bidding. This tender promotes transparency, quality assurance, and supports local dairy industry growth, making it an ideal opportunity for food and dairy product companies seeking government contracts.
Scope Of Work
The selected supplier will be responsible for providing high-quality ingredients for ice cream manufacturing at Dudhmansagar Dairy, Mehsana. Key deliverables include:
- Supply of orange jelly, instant coffee, alphonso mango pulp, liquid glucose, dextrose monohydrate, maltodextrin, tutti fruity, and white chocolate dip.
- Ensuring timely delivery as per the tentative work schedule.
- Maintaining product specifications as per provided documents.
- Complying with all safety, quality, and hygiene standards.
The process involves:
- Submission of bid with all required technical and financial documents.
- Evaluation of technical compliance and experience.
- Price negotiation and final award.
| Ingredient | Specification | Packaging | Shelf Life |
|---|---|---|---|
| Orange Jelly | As per attached specs | 1kg/pack | 12 months |
| Alphonso Mango Pulp | As per attached specs | 15kg cans | 12 months |
| Instant Coffee | As per attached specs | 500g packs | 24 months |
| Liquid Glucose | As per attached specs | 25kg drums | 12 months |
| Dextrose Monohydrate | As per attached specs | 25kg bags | 12 months |
| Maltodextrin | As per attached specs | 25kg bags | 12 months |
| Tutti Frutti | As per attached specs | 500g packs | 6 months |
| White Choco Dip | As per attached specs | 1kg bottles | 12 months |
The supplier must ensure adherence to all technical specifications and provide necessary documentation like certificates, site visit certificates, and product leaflets.
Technical Specifications
The ingredients must meet the specifications outlined in the attached documents, including:
- Orange Jelly: As per 'Product Specifications for Orange Jelly.pdf'
- Mango Pulp: As per 'Product Specifications for Alphonso Mango Pulp.pdf'
- Coffee: As per 'Product Specifications for Nes Coffee.pdf'
- Glucose & Dextrose: As per respective specifications documents.
Technical parameters include:
- Purity levels, moisture content, and microbial standards.
- Packaging requirements to prevent contamination.
- Shelf life minimum of 6-12 months depending on product.
Procurement involves:
- Verification of certificates and compliance sheets.
- Site visits for quality assessment.
- Final testing and approval before dispatch.
Financial Requirements
The total estimated contract value is approximately ₹2.83 crore. The financial bid should include:
| Cost Component | Estimated Cost |
|---|---|
| Ingredient costs | Based on unit prices |
| Packaging charges | As applicable |
| Delivery charges | As per schedule |
| Total estimated value | ₹28,30,000.00 |
Payment terms include:
- 30% advance upon order confirmation.
- 70% after successful delivery and quality verification.
- Payments will be processed within 30 days of invoice receipt.
Bidders must submit a detailed price bid in the prescribed format, ensuring competitiveness and compliance with tender terms.
Additional Tender Data
Commercial Details
Tender Category
Goods
Tender Value
₹2,83,00,000
Bid To RA
No
Item Category
Food Products
Authority & Contact
Officer Inviting Bids
I/C Managing Director
Bid Opening Authority
I/C Managing Director
Address
Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002
Contact Details
9717855338/[email protected]
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Documents 11
tutorial.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction_201125.pdf
TENDER_DOCUMENT
Liquid Glucose specifications.pdf
TENDER_DOCUMENT
maltodextrin_coa___specification.pdf
TENDER_DOCUMENT
Product Specifications for Alphonso Mango Pulp.pdf
TENDER_DOCUMENT
Product Specifications for Nes Coffee.pdf
TENDER_DOCUMENT
Product Specifications for Orange jelly.pdf
TENDER_DOCUMENT
Product Specifications for Tutti.pdf
TENDER_DOCUMENT
Product Specifications for white Choco Dip.pdf
TENDER_DOCUMENT
SPECS -Destrose Monohydrate.pdf
TENDER_DOCUMENT
873 DMD ARC for dryfruits Part A.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid PAN and GSTN registration.
✓ Must be registered on Dudhsagar Dairy Vendor Portal: https://dudhsagar.nprocure.com.
✓ Must submit original cancelled cheque and firm registration documents.
✓ Must have previous experience in supplying food ingredients, evidenced by work orders and completion certificates.
✓ Must provide a bid security deposit (EMD) as specified.
| Criteria | Requirement |
|---|---|
| Financial | Minimum average turnover of ₹5 crore in the last 3 years |
| Experience | At least 2 years of experience in supplying dairy or food ingredients |
| Certification | Valid ISO or relevant food safety certifications |
| Legal | No blacklisting by Mehsana Union or other government agencies |
Important: Bidders must submit all mandatory documents for preliminary and technical stages to qualify for evaluation.
Bidding Process
Process Timeline
14-04-2026 10:00
14-04-2026 10:10
14-04-2026 10:20
Required Forms
Preliminary
DSD Bidder Basic Information Tender Fee and EMD Form
User Defined Template-Standard
Technical
Work Experience Details- General items
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
PAN
RequiredGSTN
RequiredDudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com
Original Cancelled Cheque
RequiredCopy of Firms Registration
RequiredTender Fee Receipt
RequiredEMD Receipt
RequiredStage - Technical Stage
EPF certificate if applicable otherwise provide declaration
ESI certificate if applicable otherwise provide declaration
CA certificate with UDIN
Work Experience (old PO copy)
RequiredCopy of Purchase Orders with Work Completion Certificate
RequiredCompliance Sheet of Offer / Technical Offer
RequiredManufacturer Authorization Certificate (if applicable)
Site Visit Certificate
Product Leaflet (if applicable)
RequiredDeviation Sheet (only if allowed)
Tentative Work execution schedule / delivery schedule
Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for submitting bids is 06-04-2026 at 5:00 PM. Bidders must ensure all documents are uploaded and complete before this deadline to avoid disqualification.
What documents are required for bid eligibility?
Mandatory documents include PAN, GSTN registration, firm registration certificate, tender fee receipt, EMD receipt, and previous work experience certificates. Additional documents like site visit certificates and product leaflets may be required during technical evaluation.
How can I participate in the online bidding process?
Bidders must register on the Dudhsagar Dairy procurement portal at https://dudhsagar.nprocure.com, procure a valid Digital Certificate, and attend the vendor training sessions if needed. All bids are to be submitted electronically through the portal before the deadline.
What are the payment terms for successful suppliers?
Payments will be made 30% in advance upon order confirmation and 70% after delivery and quality approval. Payments are processed within 30 days of invoice submission.
What are the technical specifications for the ingredients?
Ingredients must meet the specifications detailed in the attached documents, including purity, packaging, shelf life, and safety standards. For example, orange jelly must adhere to the specifications in 'Product Specifications for Orange Jelly.pdf' and similar for other products.
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Documents 11
tutorial.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction_201125.pdf
TENDER_DOCUMENT
Liquid Glucose specifications.pdf
TENDER_DOCUMENT
maltodextrin_coa___specification.pdf
TENDER_DOCUMENT
Product Specifications for Alphonso Mango Pulp.pdf
TENDER_DOCUMENT
Product Specifications for Nes Coffee.pdf
TENDER_DOCUMENT
Product Specifications for Orange jelly.pdf
TENDER_DOCUMENT
Product Specifications for Tutti.pdf
TENDER_DOCUMENT
Product Specifications for white Choco Dip.pdf
TENDER_DOCUMENT
SPECS -Destrose Monohydrate.pdf
TENDER_DOCUMENT
873 DMD ARC for dryfruits Part A.pdf
TENDER_DOCUMENT