Gujarat Government Tender for Security Services at Vadodara Municipal Corporation
Progress
Tender Type
Open
Sector
Security
Tender Fee
₹20,000
Contract Form
Fixed-rate
Completion Period
12 Months
Currency Type
Single
Categories
2
This government tender from Vadodara Mahanagar Seva Sadan invites qualified security service providers to bid for deploying trained security personnel across multiple offices and locations in the West Zone of Vadodara. The project aims to enhance safety, surveillance, and security management for government assets and personnel. With an estimated project value of INR 85 million and a completion period of 12 months, the tender emphasizes transparency, compliance, and quality service delivery. Bidders must meet strict eligibility criteria, submit all required documents, and participate in a structured bidding process. The tender offers an excellent opportunity for reputed security agencies to collaborate with Gujarat's municipal authorities, ensuring secure and well-managed government premises.
Scope Of Work
The selected service provider will be responsible for the following:
- Deploying a sufficient number of trained security personnel at designated offices, locations, and installations within the West Zone of Vadodara.
- Monitoring security systems, patrolling premises, and maintaining security protocols.
- Ensuring safety of personnel, property, and assets.
- Coordinating with Vadodara Mahanagar Seva Sadan authorities for security arrangements.
The process includes:
- Submission of technical and financial bids via the official e-Procurement portal.
- Evaluation of bids based on eligibility, experience, and compliance.
- Awarding of contract to the most suitable bidder.
- Deployment and operational management of security personnel.
- Regular reporting and adherence to contractual terms.
Key deliverables include:
| Deliverable | Specification |
|---|---|
| Security personnel deployment | Adequate trained staff at all designated sites |
| Monitoring & surveillance | Use of security systems and regular patrols |
| Reporting | Daily security reports to Vadodara Mahanagar Seva Sadan |
| Compliance | Adherence to safety and security protocols |
The service provider must ensure seamless operations and compliance with all statutory and contractual requirements.
Technical Specifications
The security personnel must be trained in:
- Emergency response procedures
- Fire safety protocols
- First aid and basic medical assistance
- Use of security equipment and surveillance tools
Technical parameters include:
| Parameter | Specification |
|---|---|
| Deployment period | 12 months |
| Number of personnel | As per site requirement |
| Uniform & Equipment | Standardized security uniforms and equipment |
| Surveillance | CCTV monitoring and patrols |
| Reporting | Digital and physical reports as specified |
The deployment process involves:
- Recruitment and training of personnel
- Verification of credentials
- Deployment at designated sites
- Continuous supervision and reporting
Financial Requirements
The estimated project cost is approximately INR 85 million, with a bid security deposit (EMD) of INR 26 lakh. The contract will be on a fixed-rate basis, with payments made as per milestones or monthly invoices. The financial proposal should include detailed cost components such as manpower wages, equipment, uniforms, and overheads. The bid submission must include a comprehensive financial bid form, clearly indicating the total quoted amount. Payment terms specify that invoices will be processed monthly upon verification of services rendered. The total bid amount should be inclusive of all taxes and statutory levies. The financial bid will be evaluated on competitiveness and compliance with the tender terms.
Documents 1
Sec.TENDER 50-2-25-26 (West Zone ).pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for security services.
✓ Proven experience in providing security personnel for government or large corporate projects.
✓ Financial stability with an average annual turnover of at least INR 8.5 crore over the last 3 years.
✓ Submission of all required documents, including past performance certificates, license copies, and financial statements.
✓ Compliance with all statutory regulations related to security services.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Registration | Valid Security Service License |
| Experience | At least 3 years in security services |
| Financial Turnover | INR 8.5 crore annually for last 3 years |
| Certification | ISO or equivalent quality standards |
| EMD | INR 26,00,000 to be submitted along with bid |
Bidders must meet all eligibility criteria to qualify for the tender.
Bidding Process
Process Timeline
05-05-2025 16:15
05-05-2025 17:00
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
price
Price Bid Form
Library-Secured
Required Documents
Stage - preliminary stage
all other required documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this security services tender?
The tender aims to select a qualified security service provider to deploy trained security personnel across various offices and installations of Vadodara Municipal Corporation's West Zone, ensuring safety, monitoring, and security maintenance.
Who can participate in this tender?
Reputed security agencies with valid licenses, proven experience in government or large-scale projects, and financial stability are eligible to bid. All required documents and EMD must be submitted as per the tender guidelines.
What are the key dates and deadlines?
Bid submission opens on 26th April 2025 at 5:00 PM and closes on 5th May 2025 at 4:10 PM. The preliminary bid evaluation is scheduled for 5th May at 4:15 PM, with price bid opening at 5:00 PM on the same day. The contract is expected to be awarded by 15th May 2025.
What are the technical requirements for security personnel?
Personnel must be trained in emergency response, fire safety, first aid, and surveillance equipment handling. They should adhere to safety protocols, wear standardized uniforms, and undergo continuous supervision and reporting.
How is the financial bid evaluated?
Financial bids are assessed based on cost competitiveness, including wages, equipment, and overheads. The total bid amount must be inclusive of all taxes. The evaluation favors bids offering the best value for money while meeting technical and eligibility criteria.
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Documents 1
Sec.TENDER 50-2-25-26 (West Zone ).pdf
TENDER_DOCUMENT