Supply of LK Electrical Switchgear Spare Parts on 3-Year Annual Contract - Surat Municipal Corporation
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹708
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
12
This government tender offers an excellent opportunity for electrical equipment suppliers to secure a 3-year contract for supplying LK electrical switchgear spare parts to the Surat Municipal Corporation. The project aims to ensure reliable maintenance of municipal electrical infrastructure through a competitive open tender process. Bidders must meet strict eligibility criteria, including financial stability, technical experience, and compliance with quality standards. The tender involves detailed technical specifications, timely delivery, and adherence to government procurement policies. Key deadlines include bid submission by May 5, 2025, with evaluation and award processes following shortly after. This contract is ideal for companies specializing in electrical spare parts manufacturing, supply, and municipal infrastructure support seeking long-term government contracts in Gujarat. The estimated contract value is approximately ₹5,00,000, with transparent evaluation criteria emphasizing quality, experience, and cost-effectiveness. Don’t miss this opportunity to partner with Surat Municipal Corporation for essential electrical infrastructure upgrades and maintenance.
Scope Of Work
The scope of work encompasses the supply of LK electrical switchgear spare parts and related components on an annual rate contract basis for a period of three years at the central zone of Surat Municipal Corporation.
Key deliverables include:
- Supply of genuine LK electrical switchgear spare parts as per technical specifications
- Timely delivery to designated municipal sites in Surat
- Ensuring all supplied parts meet quality standards and certifications
The process involves:
- Preparation of detailed supply schedule based on municipal requirements
- Submission of supply plan and technical documentation for approval
- Regular supply and inventory management
- Compliance with safety, quality, and environmental standards
The supplier must ensure:
- Availability of spare parts for immediate dispatch
- Proper packaging and labeling
- Documentation including certificates of origin and quality
The contract includes provisions for periodic review and assessment of supply performance, adherence to municipal safety protocols, and warranty obligations for supplied parts.
| Specification | Requirement |
|---|---|
| Make/Brand | LK Electrical |
| Part Type | Switchgear Spare Parts |
| Duration | 3 Years |
| Delivery Location | Central Zone, Surat |
| Quality Standards | ISO Certified, BIS Approved |
| Payment Terms | As per contract |
| Supply Frequency | As per municipal demand |
Technical Specifications
The supplied LK electrical switchgear spare parts must conform to the following technical parameters:
| Parameter | Requirement |
|---|---|
| Make | LK Electrical |
| Certification | ISO, BIS |
| Compatibility | Must fit existing switchgear models used in municipal infrastructure |
| Material | High-grade, durable, compliant with safety standards |
| Packaging | Properly sealed, labeled with part details |
| Delivery | Within stipulated timelines, with documentation |
- Bidders should review the technical specifications detailed in the tender documents and ensure compliance before submission.
- The process involves:
- Reviewing technical standards
- Preparing samples or prototypes if required
- Conducting quality assurance checks
- Submitting technical compliance documentation along with bid
All technical requirements must be strictly adhered to, and non-compliance may lead to disqualification.
Financial Requirements
The estimated contract value is approximately ₹5,00,000. The financial bid should include a detailed price schedule for the supply of spare parts over three years, considering market rates and quality standards.
| Cost Component | Amount (₹) |
|---|---|
| Unit Price | To be quoted |
| Total Estimated Cost | 500,000 |
| Tender Fee | 708 |
| EMD | 5,000 |
- Payment terms will be as per the contract, typically involving milestone payments or quarterly payments based on delivery and acceptance.
- Bidders must submit a refundable bid security deposit (EMD) of ₹5,000 along with the bid.
- The successful bidder will be paid according to the delivery schedule and upon submission of valid invoices.
- All financial offers must be inclusive of taxes, duties, and other applicable charges.
Documents 2
TECHNICAL BID_LK MATERIAL.pdf
TENDER_DOCUMENT
PRICE BID_ LK MATERIAL.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have a minimum turnover of at least 30% of the estimated contract value (₹5,00,000) over the last 3 financial years, supported by audited financial statements.
- ✓ Must possess a valid solvency certificate from a nationalized or scheduled bank amounting to at least 20% of the tender value.
- ✓ Proven experience in supplying electrical spare parts, preferably to government or municipal bodies, with relevant completion certificates.
- ✓ The bidder or its partners must not be debarred or blacklisted by any State R & B Department or equivalent authority.
- ✓ Must submit all required documents including registration certificates, tax compliance certificates, and technical certifications.
| Qualification Parameter | Requirement |
|---|---|
| Turnover (last 3 years) | ≥ 30% of estimated cost |
| Solvency Certificate | From authorized bank |
| Experience | Minimum 2 similar projects in last 3 years |
| Debarment Status | Not debarred or blacklisted |
| Submission of documents | Complete with signatures and seals |
Note: Bidders failing to meet these criteria will have their technical bid disqualified, and their price bid will not be opened.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender for electrical spare parts supply?
This tender involves supplying LK electrical switchgear make and marketed spare parts under a 3-year annual rate contract at the central zone of Surat Municipal Corporation.
- The scope includes:
- Providing genuine LK spare parts as per technical specifications
- Ensuring timely delivery to designated municipal sites
- Maintaining quality standards and certifications
- Supporting municipal infrastructure maintenance
The process involves detailed planning, procurement, and regular supply to meet municipal operational needs, with emphasis on quality, compliance, and timely delivery.
Who is eligible to participate in this tender?
**Eligible bidders must meet specific financial and technical criteria:
| Eligibility Criteria | Details |
|---|---|
| Financial Stability | Minimum turnover of 30% of estimated cost over last 3 years |
| Bank Solvency | Solvency certificate from a recognized bank for 20% of tender value |
| Experience | Proven supply experience in electrical spare parts, preferably to government bodies |
| Debarment Status | Must not be debarred or blacklisted by any government department |
| Documentation | Complete submission of required legal, financial, and technical documents |
Bidders failing to meet these criteria will be disqualified from the technical evaluation phase.**
What are the key deadlines for bid submission?
**The critical deadlines for this tender are:
| Date | Event | Details |
|---|---|---|
| 2025-04-24 | Tender Publication | Tender is made available for download |
| 2025-04-24 | Bid Start | Bidders can begin submitting bids |
| 2025-05-05 | Document Download End | Last date to download tender documents |
| 2025-05-05 | Bid Submission Deadline | Final submission of bids by 6:00 PM |
| 2025-05-15 | Hard Copy Submission | Deadline for physical document submission |
| 2025-05-16 | Tender Opening | Opening of technical and financial bids |
All bids must be submitted before these deadlines to be considered.**
What is the evaluation process for this tender?
**The evaluation process involves a two-stage assessment:
- Technical Evaluation (50%):
- Compliance with specifications
- Experience and past performance
- Certification and quality standards
- Minimum qualifying marks: 70%
- Financial Evaluation (30%):
- Price competitiveness
- Cost-effectiveness
- Additional Factors (20%):
- Past performance
- Delivery capacity
The final score is a weighted sum, and only bidders meeting all eligibility and minimum technical scores will have their financial bids opened.** The contract will be awarded based on the highest combined score.
How can I contact the Surat Municipal Corporation for queries?
**For inquiries related to this tender, bidders can contact:
| Contact Person | Add.** City Engineer |
|---|---|
| Phone | 9558756543 |
| Address | Central Zone, Muglisara, Surat Municipal Corporation |
It is recommended to contact within office hours and before the bid submission deadline. All communications should be clear and reference the tender to receive prompt assistance.
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Documents 2
TECHNICAL BID_LK MATERIAL.pdf
TENDER_DOCUMENT
PRICE BID_ LK MATERIAL.pdf
TENDER_DOCUMENT