Open State Governments & UT NPROCURE

Surat BRTS Bus Shelter Maintenance Tender - Automated Doors & RFID System

Posted

17 May 2025, 12:00 pm

Deadline

02 Jun 2025, 12:30 pm

EMD

₹61,840

Value

₹61,84,000

Location

SURAT , GUJARAT

Progress

Issue17 May 2025, 12:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,832

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 4

DOORS TELECOM EQUIPMENT TOLL TAX RF SWITCHES

This government tender issued by Surat Municipal Corporation offers a significant opportunity for contractors specializing in maintenance and automation services. The project involves operation & maintenance of automated sliding doors, RFID readers, RF controllers, switches, and RFID tags for the Bus Rapid Transit System (BRTS) in Surat City. Spanning 2 years, the tender aims to enhance public transportation efficiency, safety, and passenger experience. With an estimated value of INR 61.84 lakhs, this open tender invites experienced firms with proven capabilities in public infrastructure maintenance, RFID systems, and automation to participate. The procurement process emphasizes transparency, technical excellence, and timely delivery, making it ideal for companies seeking government contracts in transportation infrastructure. Bidders must adhere to strict eligibility, documentation, and submission deadlines to qualify for this lucrative opportunity, which promises long-term engagement with Surat Municipal Corporation and the Gujarat government.

Scope Of Work

• Operation & Maintenance of Automated Sliding Doors: Ensure smooth functioning, regular inspections, and timely repairs for doors at various bus shelters.

• RFID Readers & RF Controllers: Install, calibrate, and maintain RFID readers and RF controllers to facilitate seamless passenger access and bus RFID tagging.

• RF Switches & RFID Tags for Buses: Oversee the installation and upkeep of RF switches and RFID tags on BRTS buses for efficient tracking and management.

• System Monitoring & Reporting: Regularly monitor system performance, troubleshoot issues, and generate maintenance reports.

• Compliance & Safety Checks: Conduct safety audits and ensure all systems comply with government standards.

• Documentation & Record Keeping: Maintain detailed logs of maintenance activities, system updates, and inspections.

• Sequential Process:

  1. Receive work orders from Surat Municipal Corporation.
  2. Conduct initial system assessments.
  3. Perform scheduled preventive maintenance.
  4. Address repair needs promptly.
  5. Conduct system testing post-maintenance.
  6. Submit maintenance reports.
Key Deliverables Specifications
Automated Door Systems Fully operational sliding doors with backup power options
RFID Readers & Controllers 100% functional with calibration certificates
RFID Tags for Buses Durable, tamper-proof tags compatible with existing system
Maintenance Reports Monthly and incident-based reports

• Service Period: 2 years from the date of contract signing.

• Quality Standards: All work must adhere to the technical standards specified in the tender documents.

Technical Specifications

Technical Parameter Requirement
Automated Sliding Doors Must support continuous operation with backup power
RFID Readers Compatible with standard RFID tags, withstand outdoor conditions
RFID Tags Tamper-proof, weather-resistant, compatible with existing BRTS system
System Integration Seamless integration with Surat BRTS infrastructure
Calibration & Testing Certified calibration at installation and during maintenance

Sequential Procedures:

  1. System assessment and planning
  2. Installation of RFID hardware
  3. Calibration and system testing
  4. Regular maintenance and troubleshooting
  5. Final system audits and reporting

Financial Requirements

The project budget is approximately INR 61.84 lakhs, covering all maintenance activities, spare parts, and system upgrades over the 2-year period. Payment will be made in installments based on milestone completion, with detailed terms specified in the tender document. The breakdown includes:

Cost Component Estimated Cost
Labour & Maintenance 70%
Spare Parts & Repairs 20%
System Upgrades & Miscellaneous 10%

Bidders must quote competitive rates and ensure adherence to the financial terms outlined. Payments will be processed post verification of work completion and approval by Surat Municipal Corporation.

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Eligibility Criteria

✓ Must have valid registration and licensing for maintenance services related to automation and RFID systems.
✓ Must submit a Scan Copy of Tender Fee and EMD of INR 61,840.
✓ Must provide all required documents as per tender conditions, including previous experience certificates in similar projects.
✓ Financially, bidders should demonstrate an annual turnover of at least INR 20 lakhs for the last three years.

Qualification Criteria Minimum Requirement
Registration & Licensing Valid certificates for automation & RFID maintenance
Experience Minimum 2 similar projects in last 5 years
Financial Turnover INR 20 lakhs annually
EMD INR 61,840 (refundable)
Tender Fee INR 2,832 (non-refundable)

✓ Bidders must meet all eligibility conditions to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC SURAT SITILINK LIMITED SMC etender 100 per EMD and Tender fee

User Defined Template-Standard

Required

Commercial

SMC SSL OPERATION & MAINTENANCE OF AUTOMATED SLIDING DOORS PHASE - II (EXTENSION) PB

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender condition.

Required

Frequently Asked Questions

What is the scope of this tender?

This tender involves operation and maintenance of automated sliding doors, RFID readers, RF controllers, RFID switches, and RFID tags for BRTS buses in Surat City over a period of 2 years. The scope includes system installation, calibration, regular maintenance, troubleshooting, and reporting to ensure seamless public transit operations.

What are the eligibility criteria for bidders?

Bidders must have valid registration and licenses for automation and RFID maintenance, submit tender fee and EMD, and demonstrate experience in similar projects with a minimum annual turnover of INR 20 lakhs over the last three years. All required documents must be submitted as per tender guidelines.

How can I participate in the bidding process?

Participants should download the tender documents, submit the required documents (tender fee, EMD, and supporting documents) before the deadline, attend any scheduled pre-bid meetings, and submit bids electronically via the official portal. Ensure all steps are completed within the specified timelines.

What is the estimated value of this project?

The estimated project cost is approximately INR 61.84 lakhs, covering all maintenance, spare parts, and system upgrades over 2 years. Payment will be made in installments based on milestone achievements, as detailed in the tender documents.

What are the key dates for this tender?

The bid submission starts on 17-05-2025 at 17:30, and the deadline is 02-06-2025 at 18:00. Tender opening and evaluation will follow, with the contract award expected by 20-06-2025. All dates are strict, and late submissions will be rejected.