Surat BRTS Bus Shelter Maintenance Tender - Automated Doors & RFID System
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,832
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Categories
6
This government tender issued by Surat Municipal Corporation offers a significant opportunity for contractors specializing in maintenance and automation services. The project involves operation & maintenance of automated sliding doors, RFID readers, RF controllers, switches, and RFID tags for the Bus Rapid Transit System (BRTS) in Surat City. Spanning 2 years, the tender aims to enhance public transportation efficiency, safety, and passenger experience. With an estimated value of INR 61.84 lakhs, this open tender invites experienced firms with proven capabilities in public infrastructure maintenance, RFID systems, and automation to participate. The procurement process emphasizes transparency, technical excellence, and timely delivery, making it ideal for companies seeking government contracts in transportation infrastructure. Bidders must adhere to strict eligibility, documentation, and submission deadlines to qualify for this lucrative opportunity, which promises long-term engagement with Surat Municipal Corporation and the Gujarat government.
Scope Of Work
• Operation & Maintenance of Automated Sliding Doors: Ensure smooth functioning, regular inspections, and timely repairs for doors at various bus shelters.
• RFID Readers & RF Controllers: Install, calibrate, and maintain RFID readers and RF controllers to facilitate seamless passenger access and bus RFID tagging.
• RF Switches & RFID Tags for Buses: Oversee the installation and upkeep of RF switches and RFID tags on BRTS buses for efficient tracking and management.
• System Monitoring & Reporting: Regularly monitor system performance, troubleshoot issues, and generate maintenance reports.
• Compliance & Safety Checks: Conduct safety audits and ensure all systems comply with government standards.
• Documentation & Record Keeping: Maintain detailed logs of maintenance activities, system updates, and inspections.
• Sequential Process:
- Receive work orders from Surat Municipal Corporation.
- Conduct initial system assessments.
- Perform scheduled preventive maintenance.
- Address repair needs promptly.
- Conduct system testing post-maintenance.
- Submit maintenance reports.
| Key Deliverables | Specifications |
|---|---|
| Automated Door Systems | Fully operational sliding doors with backup power options |
| RFID Readers & Controllers | 100% functional with calibration certificates |
| RFID Tags for Buses | Durable, tamper-proof tags compatible with existing system |
| Maintenance Reports | Monthly and incident-based reports |
• Service Period: 2 years from the date of contract signing.
• Quality Standards: All work must adhere to the technical standards specified in the tender documents.
Technical Specifications
| Technical Parameter | Requirement |
|---|---|
| Automated Sliding Doors | Must support continuous operation with backup power |
| RFID Readers | Compatible with standard RFID tags, withstand outdoor conditions |
| RFID Tags | Tamper-proof, weather-resistant, compatible with existing BRTS system |
| System Integration | Seamless integration with Surat BRTS infrastructure |
| Calibration & Testing | Certified calibration at installation and during maintenance |
Sequential Procedures:
- System assessment and planning
- Installation of RFID hardware
- Calibration and system testing
- Regular maintenance and troubleshooting
- Final system audits and reporting
Financial Requirements
The project budget is approximately INR 61.84 lakhs, covering all maintenance activities, spare parts, and system upgrades over the 2-year period. Payment will be made in installments based on milestone completion, with detailed terms specified in the tender document. The breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Labour & Maintenance | 70% |
| Spare Parts & Repairs | 20% |
| System Upgrades & Miscellaneous | 10% |
Bidders must quote competitive rates and ensure adherence to the financial terms outlined. Payments will be processed post verification of work completion and approval by Surat Municipal Corporation.
Documents 2
Phase 2 EXT Tender Fouth Attempt.pdf
TENDER_DOCUMENT
Addenda-1 186765.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing for maintenance services related to automation and RFID systems.
✓ Must submit a Scan Copy of Tender Fee and EMD of INR 61,840.
✓ Must provide all required documents as per tender conditions, including previous experience certificates in similar projects.
✓ Financially, bidders should demonstrate an annual turnover of at least INR 20 lakhs for the last three years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Registration & Licensing | Valid certificates for automation & RFID maintenance |
| Experience | Minimum 2 similar projects in last 5 years |
| Financial Turnover | INR 20 lakhs annually |
| EMD | INR 61,840 (refundable) |
| Tender Fee | INR 2,832 (non-refundable) |
✓ Bidders must meet all eligibility conditions to qualify for the tender process.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC SURAT SITILINK LIMITED SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC SSL OPERATION & MAINTENANCE OF AUTOMATED SLIDING DOORS PHASE - II (EXTENSION) PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves operation and maintenance of automated sliding doors, RFID readers, RF controllers, RFID switches, and RFID tags for BRTS buses in Surat City over a period of 2 years. The scope includes system installation, calibration, regular maintenance, troubleshooting, and reporting to ensure seamless public transit operations.
What are the eligibility criteria for bidders?
Bidders must have valid registration and licenses for automation and RFID maintenance, submit tender fee and EMD, and demonstrate experience in similar projects with a minimum annual turnover of INR 20 lakhs over the last three years. All required documents must be submitted as per tender guidelines.
How can I participate in the bidding process?
Participants should download the tender documents, submit the required documents (tender fee, EMD, and supporting documents) before the deadline, attend any scheduled pre-bid meetings, and submit bids electronically via the official portal. Ensure all steps are completed within the specified timelines.
What is the estimated value of this project?
The estimated project cost is approximately INR 61.84 lakhs, covering all maintenance, spare parts, and system upgrades over 2 years. Payment will be made in installments based on milestone achievements, as detailed in the tender documents.
What are the key dates for this tender?
The bid submission starts on 17-05-2025 at 17:30, and the deadline is 02-06-2025 at 18:00. Tender opening and evaluation will follow, with the contract award expected by 20-06-2025. All dates are strict, and late submissions will be rejected.
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Documents 2
Phase 2 EXT Tender Fouth Attempt.pdf
TENDER_DOCUMENT
Addenda-1 186765.pdf
TENDER_DOCUMENT