Open State Governments & UT NPROCURE

Surat City BRTS Automated Doors & RFID System Maintenance Tender - 2 Years

Posted

17 May 2025, 12:15 pm

Deadline

02 Jun 2025, 12:30 pm

EMD

₹42,000

Value

₹41,76,200

Location

SURAT , GUJARAT

Progress

Issue17 May 2025, 12:15 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,770

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 4

DOORS TELECOM EQUIPMENT TOLL TAX RF SWITCHES

This government tender from Surat Municipal Corporation offers an exciting opportunity for experienced contractors to provide operation and maintenance services for automated sliding doors, RFID readers, RF controllers, switches, and RFID tags for Surat's Bus Rapid Transit System (BRTS). Spanning 2 years, the project aims to enhance public transit infrastructure, improve operational efficiency, and ensure passenger safety along key routes from Udhana Magadalla Road to Sarthana Nature Park. The tender, with an estimated value of INR 41,76,200, is open to qualified firms with proven experience in electronic system maintenance. Bidders must adhere to strict eligibility criteria, submit all required documents, and participate via the online portal within specified deadlines. This project underscores Surat's commitment to sustainable urban mobility and smart transit solutions, offering a substantial opportunity for companies specializing in electronic infrastructure, maintenance, and public transport systems.

Scope Of Work

The scope of work involves all-inclusive operation and maintenance of the following systems for Surat BRTS:

  • Automated Sliding Doors at bus shelters
  • RFID Readers and RF Controllers for passenger and vehicle identification
  • RF Switches for system connectivity
  • RFID Tags for buses participating in BRTS

The key deliverables include:

  • Regular maintenance and servicing of all electronic and mechanical components
  • Troubleshooting and repairs to ensure system uptime
  • System calibration and updates
  • Monitoring and reporting of system performance

The process involves:

  1. Initial system inspection and assessment
  2. Routine preventive maintenance
  3. Corrective repairs as needed
  4. System testing and commissioning after repairs
  5. Documentation and reporting of maintenance activities
Specification Details
Duration 2 years
Location Udhana Magadalla Road to Sarthana Nature Park, Surat
Systems Covered Automated sliding doors, RFID readers, RF controllers, RF switches, RFID tags
Estimated Cost INR 41,76,200
Contract Type Works

The contractor must ensure compliance with all safety and quality standards, and coordinate with Surat Municipal Corporation for system upgrades and reporting.

Technical Specifications

The technical specifications include:

Parameter Requirement
Automated Sliding Doors Must operate smoothly with safety sensors
RFID Readers Compatible with standard RFID tags, capable of reading at specified distances
RF Controllers Support multiple RFID inputs with reliable connectivity
RFID Tags Durable, weather-resistant, suitable for bus applications

Sequential steps for technical compliance:

  1. Review specifications in tender documents
  2. Procure compatible hardware
  3. Install and configure systems
  4. Conduct system testing
  5. Submit compliance reports

All systems must adhere to the technical standards specified by Surat Municipal Corporation and relevant Indian standards for electronic infrastructure.

Financial Requirements

The total estimated budget for this project is INR 41,76,200. Payment will be made based on milestone completion and approved maintenance reports. The payment schedule includes:

  • 10% advance upon contract signing
  • 40% after completion of initial setup and system testing
  • 50% upon successful completion of the 2-year maintenance period

Bidders must submit a detailed financial proposal with itemized costs covering labor, spare parts, and miscellaneous expenses. All costs should be inclusive of applicable taxes and duties. The bid must be valid for 120 days from the submission deadline, ensuring financial stability and commitment to project timelines.

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Eligibility Criteria

✓ Must have valid digital signature certificates compliant with the Information Technology Act-2000.
✓ Must submit a bid fee of INR 1770 and EMD of INR 42,000.
✓ Must provide scanned copies of all required documents, including tender fee, EMD, and relevant experience certificates.
✓ Proven experience in maintenance of automated doors, RFID systems, or similar electronic infrastructure.
✓ Financial stability demonstrated through relevant financial documents.

Qualification Criteria Minimum Requirement
Experience At least 3 years in electronic systems maintenance
Financial Turnover Minimum annual turnover of INR 10 lakh for the past 3 years
Certifications Valid digital certificates, relevant technical certifications
Document Submission Complete set of required documents as per tender guidelines

Important: Bidders must meet all eligibility conditions to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC SURAT SITILINK LIMITED SMC etender 100 per EMD and Tender fee

User Defined Template-Standard

Required

Commercial

SMC SSL OPERATION & MAINTENANCE OF AUTOMATED SLIDING DOORS PB

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender condition.

Required

Frequently Asked Questions

What is the scope of this tender?

This tender involves all-inclusive operation and maintenance of automated sliding doors, RFID readers, RF controllers, RF switches, and RFID tags for Surat's Bus Rapid Transit System (BRTS) along Udhana Magadalla Road to Sarthana Nature Park for 2 years. The contractor will ensure system uptime, perform repairs, and provide regular maintenance as per specified standards.

What are the eligibility criteria for bidders?

Bidders must submit scanned copies of tender fee, EMD, and relevant experience certificates. They should have at least 3 years of experience in electronic systems maintenance, a minimum annual turnover of INR 10 lakh for the past 3 years, and possess valid digital signature certificates. All documents must comply with the tender guidelines.

How can I participate in the bidding process?

Participants should download the tender documents online before the deadline, attend any scheduled pre-bid meetings, and submit their bids electronically via the official portal. The bid submission deadline is 02 June 2025, 6:00 PM. Ensure all documents are correctly uploaded and adhere to the specified formats.

What are the key dates for this tender?

Tender documents are available from 17 May 2025. The last date for bid submission is 02 June 2025 at 6:00 PM. Bids will be opened on 03 June 2025, with evaluation and award expected by 04 June 2025. All deadlines are strict, and timely submission is crucial.

Who can I contact for support or queries?

For assistance, contact the Deputy Municipal Commissioner (D) and Managing Director SSL at 9879131641. The Surat Municipal Corporation's main office is located at Room No. 95, 2nd Floor, Muglisara, Surat. Additional support is available from the (n)Procure support team at GNFC Ltd. via contact details provided on the tender portal.