Government Tender for Repair & Maintenance of Pumps in Surat Central Zone - 3-Year Contract
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
10
This government tender offers a significant opportunity for qualified contractors to secure a 3-year contract for repair and maintenance of water pumps in Surat's Central Zone. Managed by the Surat Municipal Corporation, the project focuses on ensuring reliable water supply through routine servicing of submersible, mono block, open well, and end suction pumps. The tender emphasizes technical expertise, timely execution, and compliance with safety standards. Bidders must submit comprehensive proposals, including tender fee, EMD, and supporting documents, via the online nProcure portal before the deadline. The contract aims to enhance water infrastructure resilience in Surat, providing an excellent opportunity for companies specializing in water pump repairs, civil works, and mechanical maintenance within the government sector. The process involves detailed evaluation criteria, transparent bidding procedures, and strict adherence to deadlines, ensuring fair competition and high-quality service delivery.
Scope Of Work
The selected contractor will be responsible for providing comprehensive repair and maintenance services for various types of pumps installed across the Central Zone of Surat. Key deliverables include:
- Regular inspection and preventive maintenance of Submersible Pumps, Mono Block Pumps, Open Well Submersible Pumps, and End Suction Pumps.
- Immediate repair of any malfunctioning pumps to ensure continuous water supply.
- Replacement of worn-out parts with genuine components.
- Maintaining detailed service records and reporting to the Surat Municipal Corporation.
The process involves:
- Initial assessment of pump conditions at designated locations.
- Scheduling routine maintenance visits.
- Executing repairs as per manufacturer specifications.
- Testing pumps post-repair for optimal operation.
- Documentation of all activities and parts used.
| Pump Type | Specifications | Maintenance Frequency |
|---|---|---|
| Submersible | As per OEM standards | Quarterly |
| Mono Block | Capacity: 1-5 HP | Bi-annual |
| Open Well Submersible | Suitable for deep wells | Quarterly |
| End Suction | Various sizes | As needed |
The contractor must ensure compliance with safety standards and provide trained personnel for all maintenance activities.
Technical Specifications
The pumps involved must conform to the following technical parameters:
| Pump Type | Power Range | Material | Operating Voltage |
|---|---|---|---|
| Submersible | 0.5-10 HP | Stainless Steel | 220V/50Hz |
| Mono Block | 1-5 HP | Cast Iron | 220V/50Hz |
| Open Well Submersible | 0.5-10 HP | SS/CI | 220V/50Hz |
| End Suction | 1-10 HP | Cast Iron/SS | 220V/50Hz |
Procedures for technical compliance include:
- Verification of pump specifications against OEM standards.
- Inspection of pump condition prior to repair.
- Use of genuine spare parts for replacements.
- Testing and commissioning after repairs to ensure efficiency.
All repairs must adhere to manufacturer guidelines and safety standards.
Financial Requirements
The estimated budget for this 3-year maintenance contract ranges from INR 15,00,000 to INR 25,00,000, depending on scope and scale. The financial breakdown includes:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Labour Charges | 40% |
| Spare Parts | 30% |
| Transportation | 10% |
| Miscellaneous | 20% |
Payment terms are as follows:
- Initial payment of 20% upon contract signing.
- Progress payments based on completion of scheduled maintenance milestones.
- Final payment after successful completion and acceptance.
Bidders must submit a detailed financial proposal aligned with these guidelines and provide supporting documents for cost estimates.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Repair and Maintenance
Authority & Contact
Officer Inviting Bids
Additional City Engineer
Bid Opening Authority
Additional City Engineer
Address
Central zone,Tapi bhavan,SMC
Contact Details
6359908654
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Documents 2
04 W. No.01 (TB).pdf
TENDER_DOCUMENT
04 W. No.01 (PB).pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing to operate as a water pump repair and maintenance contractor.
✓ Proven experience in maintaining and repairing submersible, mono block, open well, and end suction pumps for government or municipal projects.
✓ Submit Scan Copies of Tender Fee, EMD, and all required documents as per tender conditions.
✓ Demonstrate financial stability with annual turnover of at least [specify amount based on local standards].
✓ Provide technical staff with relevant certifications and experience.
| Qualification Criteria | Details |
|---|---|
| Registration | Valid business registration certificate |
| Experience | Minimum 5 years in pump repair and maintenance |
| Financial Capacity | Annual turnover of minimum [amount] |
| Technical Staff | Certified technicians in pump repairs |
| Document Submission | Complete with all mandatory documents as specified |
Note: Bidders must meet all eligibility requirements to qualify for further evaluation.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves repair and maintenance of various pumps including submersible, mono block, open well submersible, and end suction pumps installed at multiple locations in Surat's Central Zone for a duration of 36 months. The contractor will perform routine inspections, repairs, replacements, and testing to ensure continuous water supply.
What are the eligibility criteria for bidders?
Bidders must have valid registration, proven experience in pump repairs, and demonstrate financial stability with an annual turnover meeting specified thresholds. They must submit all mandatory documents including tender fee, EMD, and relevant certifications as per tender conditions.
How can I participate in the bidding process?
Interested parties should download the tender documents online, prepare the technical and financial bids, and submit electronically via the nProcure portal before the deadline of 27th July 2026, 6:00 PM. Ensure all required documents are uploaded correctly to avoid disqualification.
What is the evaluation criteria for selecting the contractor?
Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum thresholds, and the highest-scoring compliant bid will be selected for award.
What are the key deadlines I should be aware of?
The tender documents are available from 18th July 2026. The last date for bid submission is 27th July 2026 at 6:00 PM. Bids will be opened on 28th July 2026, with contract award expected by 30th July 2026. Bidders are advised to review all deadlines carefully.
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Documents 2
04 W. No.01 (TB).pdf
TENDER_DOCUMENT
04 W. No.01 (PB).pdf
TENDER_DOCUMENT