Surat Municipal Corporation Tender for Advertising Rights on Hoardings & Toilet Blocks
Progress
The Surat Municipal Corporation invites bids for advertisement rights on hoardings and boards at Pay and Use Toilet blocks in the South East Zone (Limbayat). This public-private partnership opportunity offers advertising agencies and media companies a strategic platform in a high-traffic urban area. The tender emphasizes urban beautification, revenue generation, and brand visibility. Bidders must comply with eligibility requirements, including submission of tender fee, EMD, and relevant experience. The project has a duration of 5 years, with a comprehensive scope covering erection, maintenance, and removal of advertising structures. The process involves an online bidding system via NProcure, ensuring transparency and efficiency. With deadlines set for late September 2026, interested parties are encouraged to review detailed documents and participate actively in this lucrative municipal advertising opportunity.
Scope Of Work
The selected contractor will be responsible for:
- Erecting and maintaining advertising hoardings and boards on designated toilet blocks in the South East Zone, Limbayat, Surat.
- Ensuring that all advertising structures comply with municipal safety and quality standards.
- Providing all necessary materials, including boards, hoardings, and installation equipment.
- Regularly inspecting and maintaining the advertising displays for clarity and durability.
- Removing or replacing advertisements as per the contract schedule.
The process involves:
- Submission of bid documents including tender fee and EMD.
- Evaluation and shortlisting based on eligibility criteria.
- Contract award and signing.
- Erection of advertisement boards within the stipulated timeline.
- Ongoing maintenance and periodic replacement during the contract period.
| Specification | Details |
|---|---|
| Duration | 5 years |
| Location | Pay and Use Toilet blocks, South East Zone, Limbayat, Surat |
| Types of Advertising | Hoardings, Boards |
| Material Standards | As per municipal safety norms |
| Maintenance | Regular inspections, repairs, and cleaning |
The contractor shall ensure all advertising content adheres to local laws and municipal guidelines, including content restrictions and safety standards.
Technical Specifications
The advertising structures must be constructed using weather-resistant materials conforming to municipal safety standards. The specifications include:
| Parameter | Requirement |
|---|---|
| Material | High-quality, weatherproof boards and hoardings |
| Dimensions | As per tender documents (refer to linked PDFs) |
| Installation | Secure anchoring with safety compliance |
| Maintenance | Scheduled inspections every 3 months |
Sequential procedures involve:
- Reviewing detailed technical specifications in the tender documents.
- Preparing structural designs conforming to safety norms.
- Procuring approved materials.
- Installing structures within the stipulated timeline.
- Conducting periodic inspections and maintenance as per schedule.
Financial Requirements
The estimated project budget ranges from INR 15 lakh to INR 25 lakh over the 5-year period, depending on the scope and scale of advertising structures. The financial breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Tender Fee | INR 1062 (non-refundable) |
| EMD | As specified in tender documents |
| Installation | Cost of materials and labor |
| Maintenance | Scheduled upkeep costs |
Payment terms are as follows:
- 10% advance upon contract signing.
- Quarterly payments based on completed work.
- Final settlement after project completion and inspection.
Bidders must submit financial proposals aligned with these terms, ensuring transparency and compliance with municipal regulations.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
5 Years
Currency Type
Single
Bid Submission Start
16-09-2026 12:30:00
Document Download End
29-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Advertisement Services
Authority & Contact
Officer Inviting Bids
Dy. Municipal Commissioner
Bid Opening Authority
Dy. Municipal Commissioner
Address
South East Zone , Nr.Vatika Township, Dumbhal, Surat
Contact Details
9714229505
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
WORK NO.09 PB.pdf
TENDER_DOCUMENT
WORK NO.09 TB.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
Required
Eligibility Criteria
✓ Must have valid digital certificates for online bidding as per IT Act-2000, Class-III.
✓ Must submit a non-refundable tender fee of INR 1062.
✓ Must provide EMD as specified, payable in Surat.
✓ Must submit all required documents, including:
- Scan copy of tender fee receipt
- Scan copy of EMD receipt
- All other documents as per tender conditions.
| Financial & Qualification Criteria | Details |
|---|---|
| Minimum Turnover | Rs. [Specify amount, e.g., 10 lakh] in last 3 years |
| Experience | Prior experience in outdoor advertising or related projects |
| Legal Status | Registered company/agency with valid licenses |
| Other Certifications | As specified in tender documents |
Note: Bidders must meet all eligibility requirements to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this tender?
This tender aims to award advertising rights on hoardings and boards at Pay and Use Toilet blocks in Surat's South East Zone, enhancing urban aesthetics while generating municipal revenue.
Who can participate in this bidding process?
Eligible bidders include outdoor advertising agencies, media companies, and corporate entities with prior experience in outdoor advertising and valid digital certificates for online bidding, as per the eligibility criteria.
What are the key documents required for bid submission?
Bidders must submit a scan copy of the tender fee receipt, EMD receipt, and all other documents as specified in the tender conditions. These are mandatory for preliminary evaluation and must be uploaded via the NProcure portal.
What is the timeline for the bidding process?
The bid submission starts on 16th September 2026 at 12:30 PM and closes on 29th September 2026 at 6:00 PM. Evaluation occurs immediately after, with the contract awarded by 6th October 2026.
How will the evaluation of bids be conducted?
Bids will be assessed based on technical merit, financial proposal, and experience, with specific weightages assigned. Minimum thresholds must be met for qualification, ensuring a transparent selection process.