Surat Municipal Corporation Tender for Hearse Van Supply, Design & Fabrication
Progress
Surat Municipal Corporation invites bids for the design, fabrication, testing, and commissioning of a pollution-compliant Hearse Van (Shab Vahini) on a new vehicle chassis. This project aims to enhance funeral services with an eco-friendly, durable vehicle that meets all safety and environmental standards. The tender process includes detailed technical specifications, strict eligibility criteria, and a transparent evaluation system. Bidders must have proven experience in custom vehicle fabrication and demonstrate financial stability. The project timeline spans from bid submission starting on 18-08-2026 to bid closing on 05-09-2026, with final delivery expected shortly thereafter. This opportunity is ideal for vehicle manufacturers, engineering firms, and specialized service providers seeking to participate in government procurement for urban infrastructure and public health services. The tender emphasizes quality, compliance, and timely execution, aligning with Surat’s sustainable development goals and urban modernization initiatives.
Scope Of Work
The scope of work includes:
- Supply of a new vehicle chassis that meets pollution norms.
- Design and fabrication of a custom Hearse Van (Shab Vahini) on the new chassis.
- Testing and quality assurance to ensure compliance with safety and environmental standards.
- Commissioning of the vehicle for operational use in Surat City.
Key deliverables include:
- Complete vehicle with custom bodywork
- Certification of pollution compliance
- Documentation including design drawings and test reports
The process involves:
- Receipt of chassis and design approval.
- Fabrication and assembly of the vehicle.
- Conducting testing as per prescribed standards.
- Final inspection and certification.
- Delivery and commissioning at Surat Municipal Corporation workshop.
Specifications must include:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Hearse Van (Shab Vahini) |
| Chassis | New, pollution norm compliant |
| Body Material | Weather-resistant, easy to clean |
| Engine | Meets Gujarat pollution norms |
| Certification | Emission and safety standards |
The contractor must ensure timely completion within the specified period, adhering to all technical and safety standards mandated by the tender documents.
Technical Specifications
The vehicle must be built on a new chassis that complies with Gujarat pollution norms. The body should be constructed from weather-resistant materials, ensuring durability and ease of maintenance. The engine must meet the latest emission standards, and the vehicle should include safety features such as emergency lights, sirens, and secure body mounting.
Technical parameters include:
plaintext
- Chassis Type: Heavy-duty, pollution-compliant
- Body Dimensions: Length - [specify], Width - [specify], Height - [specify]
- Engine Power: [specify] HP
- Emission Norms: Bharat Stage VI (BS-VI)
- Certification: Emission and safety certificates from authorized agencies
- Testing: Must pass all prescribed safety and pollution tests
The process involves:
- Design approval based on technical drawings.
- Fabrication adhering to approved specifications.
- Conducting emission and safety tests.
- Final inspection and certification for delivery.
Financial Requirements
The estimated budget for this project ranges between Rs. [minimum amount] to Rs. [maximum amount], inclusive of all taxes and duties. The cost breakdown includes:
| Item | Cost (Rs.) |
|---|---|
| Vehicle Chassis | [Amount] |
| Body Fabrication | [Amount] |
| Testing & Certification | [Amount] |
| Delivery & Installation | [Amount] |
Payment terms are as follows:
- 30% advance upon contract signing
- 40% after fabrication completion
- 20% after successful testing and certification
- 10% upon final delivery and acceptance
Bidders must submit a detailed financial proposal aligned with the tender guidelines, including all applicable taxes and charges. The total bid should be valid for at least 120 days from the bid submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
18-08-2026 17:00:00
Document Download End
05-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Additional City Engineer
Bid Opening Authority
Additional City Engineer
Address
Municipal Workshop, Surat Municipal Corporation, Nr. Bombay Market, Umarwada, Surat395010
Contact Details
9825014541
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Documents 1
Technical Bid of Advance Sabvahini.pdf
TENDER_DOCUMENT
Categories
12
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC Workshop Hearse Van (Shab vahini) PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
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Eligibility Criteria
✓ Must have valid registration and licenses for vehicle manufacturing and modification.
✓ Proven experience in designing and fabricating custom vehicles, especially hearses or similar specialized vehicles.
✓ Must submit all required documents, including:
| Document | Description |
|---|---|
| Tender Fee | Scan copy of payment receipt |
| EMD | Earnest Money Deposit as per tender guidelines |
| All relevant certifications | Proof of compliance with pollution and safety norms |
✓ Bidders must have a valid Digital Signature Certificate (DSC) for electronic bidding.
✓ Financial stability demonstrated through recent financial statements or turnover certificates.
✓ Compliance with all local, state, and national vehicle safety and environmental regulations.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | Rs. [Specify minimum amount] |
| Experience | At least [X] similar projects in the last [Y] years |
| Technical Capability | Proven ability to deliver custom vehicle fabrication |
| Certification | Valid ISO or equivalent quality certifications |
Note: Bidders failing to meet these criteria will be disqualified from the bidding process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to procure a pollution-compliant Hearse Van (Shab Vahini) for Surat City, involving design, fabrication, testing, and commissioning on a new vehicle chassis that meets environmental standards.
Who is eligible to participate in this tender?
Eligible bidders must have valid vehicle manufacturing licenses, experience in custom vehicle fabrication, and demonstrate financial stability. They must also hold a valid Digital Signature Certificate (DSC) for online bidding and submit all required documents, including tender fee and EMD.
What are the key technical specifications for the Hearse Van?
The vehicle must be built on a new pollution-norm compliant chassis, with a weather-resistant body, engine meeting BS-VI norms, and equipped with safety features like emergency lights and sirens. The design must pass all safety and emission tests as per standards.
What is the bidding process and timeline?
Bidders can download tender documents, submit bids online before 05-09-2026 18:00, followed by technical and commercial evaluation. The final award will be communicated by 15-09-2026. Late submissions are not accepted, so timely participation is crucial.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), specification compliance (30%), cost (20%), and delivery timeline (10%). A minimum technical score of 70% is required for qualification, ensuring transparency and fairness in selection.