Surat Municipal Corporation Tender for 5-Year Maintenance of Trio Passenger Lifts - Open Bid
Progress
The Surat Municipal Corporation invites experienced service providers to bid for a 5-year comprehensive maintenance contract for Trio make passenger lifts installed at urban health centers in Surat's South Zone -A. This government tender aims to ensure the safe, efficient, and reliable operation of lifts at Sidhdharthnagar, Harinagar, and Khatrinagar Urban Health Centers. Bidders must meet eligibility criteria, submit detailed technical and financial proposals, and adhere to strict timelines. The project emphasizes quality maintenance, safety standards, and timely service delivery, offering a significant opportunity for companies specializing in elevator maintenance, urban infrastructure, and municipal services to secure a long-term government contract. The tender process is conducted online via the NProcure portal, with detailed documentation and support available to qualified bidders. This initiative aligns with Gujarat’s focus on improving urban health infrastructure and mobility solutions in municipal areas.
Scope Of Work
The selected contractor will be responsible for the comprehensive annual maintenance of Trio make passenger lifts at three urban health centers in Surat, Gujarat, for a period of five years. The scope includes:
- Regular inspection, cleaning, lubrication, and preventive maintenance of lift components.
- Immediate repair and replacement of faulty parts to ensure safety and operational efficiency.
- Compliance with all relevant safety standards and municipal regulations.
- Maintaining detailed maintenance records and submitting periodic reports.
- Ensuring minimal downtime and prompt response to service requests.
Key deliverables include:
- Routine maintenance schedules
- Emergency repair services
- Safety checks and certifications
- Documentation of all maintenance activities
The process involves:
- Initial inspection and assessment
- Implementation of maintenance plan
- Regular follow-up inspections
- Emergency interventions as required
- Final reporting and compliance verification
Specifications are detailed in the tender documents, including the technical standards and safety protocols to be followed.
| Parameter | Specification |
|---|---|
| Lift Make | Trio |
| Installation Type | Passenger Lift |
| Maintenance Duration | 5 Years |
| Location | Sidhdharthnagar, Harinagar, Khatrinagar Urban Health Centers |
| Contract Type | Annual Maintenance |
| Compliance Standards | IS 14665, Local Municipal Regulations |
Technical Specifications
The lifts are Trio make passenger lifts installed at urban health centers, complying with IS 14665 standards. The technical parameters include:
| Parameter | Details |
|---|---|
| Power Supply | 415V, 3-phase, 50Hz |
| Capacity | 6-8 persons (approx. 450 kg) |
| Speed | 1.0 m/sec |
| Control System | Microprocessor-based control |
| Safety Devices | Over-speed governor, door interlocks, emergency alarm |
| Maintenance Schedule | Quarterly inspections and preventive checks |
The maintenance process involves:
- Visual inspections
- Testing safety devices
- Lubrication of mechanical parts
- Calibration of control systems
- Replacement of worn-out components
All work must adhere to the technical standards specified in the tender documents, ensuring safety, reliability, and compliance with municipal regulations.
Financial Requirements
The estimated budget for the five-year maintenance contract is detailed below:
| Cost Item | Amount (INR) |
|---|---|
| Tender Fee | 2124 |
| Estimated Maintenance Cost | [Specify estimated total, e.g., INR 15 lakh] |
| Security Deposit (EMD) | As specified in tender |
Payment terms are as follows:
- 30% advance at contract signing
- Quarterly payments based on approved maintenance reports
- Final payment upon successful completion of contract period
Bidders must provide a detailed financial proposal aligned with the tender guidelines. All costs should be inclusive of taxes and applicable charges.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,124
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
13-10-2026 18:00:00
Document Download End
21-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Dy. Municipal Commissioner
Bid Opening Authority
Dy. Municipal Commissioner
Address
SMC South Zone office, Nr Satyanagar, Udhna, Surat
Contact Details
6359908359
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Documents 6
Technical bid Sidhdarthnagar Urban Health Center Lift maint 11.pdf
TENDER_DOCUMENT
Price bid Sidhdarthnagar Urban Health Center Lift maint 11.pdf
TENDER_DOCUMENT
Technical bid harinagar Urban Health Center Lift maint W.No 12.pdf
TENDER_DOCUMENT
Price bid harinagar Urban Health Center Lift maint W.No.12.pdf
TENDER_DOCUMENT
Technical bid Khatrinagar Urban Health Center Lift maint W.13.pdf
TENDER_DOCUMENT
Price bid Khatrinagar Urban Health Center Lift maint W.13.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC 100 percent bid fee 100 percent EMD Tabular Form
User Defined Template-Standard
Commercial
SMC Multi Percentage Rate PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
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Eligibility Criteria
- ✓ Must have valid registration and licenses to operate as a maintenance service provider for lifts.
- ✓ Must possess relevant experience in maintaining passenger lifts, especially Trio make models.
- ✓ Should submit all required documents, including tender fee, EMD, and certifications.
- ✓ Financially sound with a minimum turnover of [Specify amount, e.g., INR 50 lakh] in the last three years.
- ✓ Must have valid ISO certifications or equivalent safety standards.
| Criterion | Requirement |
|---|---|
| Tender Fee | Rs. 2124 (non-refundable) |
| EMD | As per tender document, typically a percentage of the bid value |
| Experience | Minimum 3 years in lift maintenance |
| Certification | Valid electrical and safety certifications |
| Financials | Audited financial statements for last 3 years |
Bidders must meet all eligibility criteria to qualify for the technical and commercial evaluation stages.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves a 5-year comprehensive maintenance contract for Trio make passenger lifts at three urban health centers in Surat's South Zone -A. The scope includes routine inspections, preventive maintenance, emergency repairs, safety compliance, and detailed reporting to ensure safe and reliable lift operation.
Who can bid for this tender?
Eligible bidders must have valid licenses, relevant experience in lift maintenance, and meet financial criteria such as a minimum turnover. They must submit all required documents, including tender fee and EMD, and possess necessary safety certifications.
What are the key dates for bid submission?
Bids can be submitted from 13-10-2026 18:00 until 21-10-2026 18:00. The bid opening will be on 22-10-2026. Bidders are advised to complete their submissions well before the deadline to avoid last-minute issues.
How will the bids be evaluated?
Bids will be assessed based on technical competence (40%), financial proposal (30%), compliance with technical specs (20%), and past performance (10%). A minimum technical score of 50% is required for qualification.
What support is available for bidders?
Bidders can attend free training sessions every Saturday at (n)code solutions, Ahmedabad. For technical or procedural queries, contact the NProcure support team at +91-79-40007517 or email [email protected]. Detailed tender documents are available on the NProcure portal.