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Open State Governments & UT NPROCURE

Surat Municipal Corporation RFP for Shahid Smarak DPR, Exhibition, Interior & Maintenance

Bid Publish Date

09-Jan-2026, 1:30 pm

Bid End Date

23-Jan-2026, 6:00 pm

Location

SURAT , GUJARAT

Progress

Issue09-Jan-2026, 1:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹21,240

Contract Form

Works

Completion Period

18  Months

Currency Type

Single

Surat Municipal Corporation invites qualified bidders to participate in a comprehensive tender for the Shahid Smarak / Shaurya Smarak project at Vesu-Rundh-Magdalla, Surat. This Request for Proposal (RFP) encompasses the creation of a detailed Project Report (DPR), exhibition content development, procurement of exhibits, fabrication, and all interior works, including operation and maintenance for an 18-month period. The project aims to enhance the cultural and historical landscape of Surat by establishing a prominent memorial site. Bidders with expertise in civil works, exhibition design, interior fabrication, and project management are encouraged to submit their proposals. The tender process emphasizes transparency, quality, and timely delivery, with a focus on creating a lasting heritage site. The deadline for submission is 23rd January 2026, with detailed documents available for download and further specifications outlined in the tender notice.

Scope Of Work

The scope of work includes:

  • Preparation of a comprehensive Project Report (DPR) detailing the design, layout, and execution plan for the Shahid Smarak.
  • Exhibition Content Development: Creating engaging and educational content related to the memorial.
  • Procurement of Exhibits and Objects: Sourcing authentic and durable exhibits as per specifications.
  • Fabrication and Interior Works:
    Item Specifications
    Interior Fabrication Custom displays, structural elements
    Exhibits Authentic, durable, and compliant with design
    Interior Finishes High-quality materials suitable for memorial ambiance
  • Construction and Civil Works: Foundation, structural, and aesthetic elements.
  • Operation & Maintenance: Providing services for 18 months post-completion, including cleaning, repairs, and upkeep.
  • Project Timeline: Completion within 18 months from the award date.

The contractor must ensure adherence to safety, quality standards, and timely delivery as per the project schedule.

Technical Specifications

The project requires adherence to the following technical parameters:

Parameter Specification
Construction Material High-quality, durable materials suitable for memorial structures
Civil Works Foundations, structural stability, waterproofing
Interior Fabrication Custom display units, lighting, signage
Exhibits Authentic, museum-grade objects
Maintenance Scheduled inspections, repairs, cleaning procedures

Sequential procedures include:

  1. Site assessment and survey
  2. Design finalization and approval
  3. Procurement of materials and exhibits
  4. Fabrication and installation
  5. Quality inspection and handover
  6. Operation & maintenance for 18 months

Financial Requirements

The estimated project budget ranges between INR 50 Lakhs to INR 1.5 Crores. The financial proposal should include a detailed cost breakdown:

Cost Component Estimated Cost (INR)
Civil & Interior Works 30-60%
Exhibits Procurement 20-30%
Fabrication & Installation 10-20%
Operation & Maintenance (18 months) 10-15%

Payment terms are as follows:

  • 10% advance upon contract signing
  • 40% after completion of civil works
  • 30% after installation and inspection
  • 20% after successful handover and initial operation

All payments are subject to approval of milestones and submission of necessary documentation.

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Eligibility Criteria

✓ Must have valid registration and licenses for civil, interior, and exhibition works.
✓ Proven experience in executing similar memorial, exhibition, or heritage projects.
✓ Financial stability with average annual turnover of at least 50 lakh INR over the last 3 years.
✓ Submission of all required documents including Tender Fee, EMD, and relevant certificates.

Qualification Criteria Requirement
Experience Minimum 3 similar projects completed in last 5 years
Financial Average annual turnover ≥ 50 lakh INR
Certifications Valid registration, GST, and other relevant licenses
Documentation Submission of all mandatory documents as per tender guidelines

Note: Bidders must meet all eligibility criteria to qualify for further evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC Document 50 % Fee & 50 % EMD Details

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender condition.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The final date for bid submission is 23rd January 2026 at 6:00 PM. Bidders must upload all required documents, including Tender Fee, EMD, and technical proposals, before this deadline to be considered.

What are the key eligibility criteria for bidders?

Bidders must possess valid registration, licenses, and experience in similar heritage or memorial projects. They should have an average annual turnover of at least INR 50 Lakhs over the last 3 years, and submit all mandatory documents such as Tender Fee, EMD, and relevant certifications. Experience in civil, exhibition, or interior works is essential.

How will the evaluation of bids be conducted?

Evaluation will be based on technical capability (50%), financial stability (30%), and project approach (20%). Bids must meet a minimum of 70% in technical assessment. The highest combined score will determine the successful bidder, emphasizing quality, experience, and cost-effectiveness.

What documents are required to participate?

Participants must submit:

  • Scan copy of Tender Fee
  • Scan copy of EMD
  • All relevant certificates and licenses
  • Experience proof of similar projects
  • Detailed technical and financial proposals. All documents must be uploaded electronically via the official portal.
What is the scope of work involved in this project?

The scope includes preparing a detailed DPR, developing exhibition content, procuring exhibits, fabrication, interior works, civil construction, and 18 months of operation & maintenance. The project aims to create a heritage memorial that combines modern design with cultural significance, requiring expertise in civil engineering, exhibition design, and heritage conservation.