Government Tender for Providing Sound & Public Address Systems for Surat Municipal Corporation
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹708
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Categories
5
The Surat Municipal Corporation is inviting sealed bids for a two-year tender to supply and maintain sound and public address systems for various municipal programs. This open tender targets experienced vendors in electronics and audio-visual equipment, offering an excellent opportunity to collaborate with a major government agency. The procurement involves supplying high-quality audio equipment, installation, and ongoing maintenance, ensuring effective public communication during events. The estimated contract value is approximately INR 4,50,000, with detailed technical and financial criteria. Bidders must adhere to strict deadlines, submit all required documentation, and participate via the NPROCURE online platform. This tender emphasizes transparency, quality, and reliability, making it ideal for vendors with proven experience in government projects and audio system supply. The process includes technical evaluation, cost assessment, and compliance checks, leading to the award of the contract to the most suitable bidder. Don't miss this opportunity to serve Surat's public communication needs and expand your government project portfolio.
Scope Of Work
The selected vendor will be responsible for providing, installing, and maintaining sound and public address systems for Surat Municipal Corporation's various programs on a hire basis. Key deliverables include:
- Supply of high-quality sound systems suitable for indoor and outdoor events
- Installation and testing of equipment at designated locations
- Regular maintenance and technical support during the contract period
- Ensuring equipment complies with technical standards specified in the tender documents
The process involves the following steps:
- Submission of technical and financial bids via the online portal
- Evaluation of bids based on technical compliance and cost
- Awarding of contract to the most suitable vendor
- Deployment of equipment and commencement of services
- Ongoing support and maintenance throughout the two-year period
| Specification | Details |
|---|---|
| Equipment Type | Sound systems, Public Address Systems |
| Duration | 2 Years |
| Location | Surat Municipal Corporation, Surat |
| Payment Terms | As per contract agreement |
| Technical Standards | As specified in tender documents |
The vendor must ensure all equipment is compliant with applicable safety and quality standards and provide documentation for verification.
Technical Specifications
| Parameter | Specification |
|---|---|
| Equipment Type | High-quality sound and public address systems |
| Power Output | Minimum 500W RMS |
| Frequency Range | 50Hz - 20kHz |
| Connectivity | Wireless, wired, Bluetooth |
| Durability | Suitable for outdoor and indoor use |
| Certification | CE, ISO, or equivalent |
Sequential process for technical compliance:
- Submit detailed technical specifications with bid
- Demonstrate equipment compliance through certification documents
- Conduct on-site testing if required
- Approve equipment before deployment
All equipment must be capable of seamless operation for extended durations and withstand environmental conditions typical of outdoor municipal events.
Financial Requirements
The estimated contract value is approximately 4,50,000 INR. The financial bid should include a detailed cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Equipment Supply | To be quoted |
| Installation & Testing | To be quoted |
| Maintenance & Support | To be quoted |
| Total Estimated Cost | 4,50,000 |
Payment terms are structured as follows:
- 30% advance upon contract signing
- 40% after installation and testing
- 30% upon completion of project and acceptance
Bidders must ensure their financial proposals are competitive and inclusive of all applicable taxes and charges. The bid validity period is 120 days from the date of submission.
Documents 1
E-Tech Bid Sound System.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have proven experience in supplying sound and public address systems to government or municipal agencies.
✓ Must submit a valid Digital Signature Certificate (DSC) as per IT Act-2000.
✓ Must provide all required documents, including:
- Scan copy of Tender Fee
- Scan copy of EMD
- All other documents as per tender condition.
| Qualification Criteria | Details |
|---|---|
| Financial Turnover | Minimum of 10 lakh INR in the last 3 financial years |
| Experience | At least 2 similar projects executed in the past 5 years |
| Certification | Valid ISO or equivalent certification for quality standards |
| Legal Status | Registered company with valid GST and PAN |
Note: Bidders must meet all eligibility criteria to qualify for the bidding process.
Bidding Process
Process Timeline
05-02-2026 18:05
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender aims to appoint a qualified vendor to supply, install, and maintain sound and public address systems for various programs organized by Surat Municipal Corporation over a two-year period. The goal is to enhance public communication and event management through reliable audio equipment.
What are the key eligibility criteria for bidders?
Bidders must demonstrate experience in supplying similar audio-visual equipment, possess a valid Digital Signature Certificate (DSC), and submit all required documents such as Tender Fee, EMD, and certification copies. Additionally, they should meet financial and legal registration standards as specified in the tender.
What is the submission process and deadline?
Bids must be submitted online via the NPROCURE portal between 28-01-2026 18:50 and 05-02-2026 18:00. All required documents, including technical and financial bids, must be uploaded before the deadline. Late submissions will be disqualified.
What technical specifications are required for the equipment?
Equipment must meet parameters such as minimum 500W RMS power output, frequency range of 50Hz - 20kHz, and include wireless, wired, and Bluetooth connectivity. Certification from CE, ISO, or equivalent is mandatory to ensure quality and safety standards.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), cost (30%), and experience and certifications (20%). A minimum of 70% in technical assessment is required to qualify for the final scoring. The highest-scoring bid will be awarded the contract.
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Documents 1
E-Tech Bid Sound System.pdf
TENDER_DOCUMENT