Surat Municipal Corporation Tender for Annual Maintenance of UHF Radio Wireless Sets for Fire & Emergency Services
Progress
Surat Municipal Corporation has issued a government tender for the Annual Maintenance Contract (AMC) of Ultra High Frequency (UHF) Radio Trunking Wireless Sets used by Fire and Emergency Services. This open tender invites experienced service providers to ensure the reliability and efficiency of critical communication equipment vital for emergency response. The project emphasizes preventive and corrective maintenance, calibration, and emergency repairs, with a focus on quality standards and timely service delivery. Bidders must meet specific eligibility criteria, submit comprehensive documents, and follow a transparent bidding process. This opportunity is ideal for companies specializing in radio communication maintenance, public safety equipment, and electronic service provision seeking government contracts in Gujarat. The tender process includes detailed evaluation criteria, clear deadlines, and support for online bid submission, making it a significant procurement for firms aiming to collaborate with Surat Municipal Corporation in enhancing emergency communication infrastructure.
Scope Of Work
• Provide comprehensive annual maintenance services for UHF Radio Trunking Wireless Sets used by Surat Fire and Emergency Services.
• Perform preventive and corrective maintenance to ensure optimal operation of radio sets.
• Conduct regular inspections, testing, and calibration of communication equipment.
• Troubleshoot and repair hardware and software issues promptly.
• Maintain detailed service logs and compliance records.
• Ensure 24/7 availability for emergency repairs.
• Adhere to safety and quality standards specified in the tender documents.
The process includes:
- Submission of bid with all required documents.
- Technical evaluation based on specified criteria.
- Financial bid opening for qualified bidders.
- Contract award to the successful bidder.
| Specification | Details |
|---|---|
| Equipment Type | UHF Radio Trunking Wireless Sets |
| Service Duration | As per tender document |
| Maintenance Scope | Preventive, corrective, emergency repairs |
| Response Time | Within specified hours |
| Quality Standards | As per government and industry norms |
Bidder must ensure compliance with all technical and safety standards, and provide proof of experience in similar projects.
Technical Specifications
| Parameter | Specification |
|---|---|
| Equipment Type | UHF Radio Trunking Wireless Sets |
| Frequency Range | As per manufacturer specifications |
| Power Supply | Standard electrical supply with backup |
| Calibration | Regular calibration as per industry standards |
| Software Compatibility | Compatible with existing communication infrastructure |
Sequential procedures include:
- Inspection of existing equipment.
- Calibration and testing.
- Troubleshooting and repairs.
- Final quality check and documentation.
All maintenance activities must comply with industry standards and government safety norms.
Financial Requirements
The estimated budget for this contract ranges from ₹XX lakhs to ₹XX lakhs, depending on the scope and duration. The financial breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Service Charges | ₹XX lakhs |
| Spare Parts | ₹XX lakhs |
| Emergency Response | ₹XX lakhs |
| Miscellaneous | ₹XX lakhs |
Payments will be made in installments based on milestones achieved, with a final payment upon successful completion and approval. Bidders must submit a detailed financial proposal along with their technical bid, adhering to the specified format.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
22-09-2026 19:00:00
Document Download End
03-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Repair and Maintenance
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner
Bid Opening Authority
Deputy Municipal Commissioner
Address
Surat Municipal Corporation, Tapipura, Surat-395003
Contact Details
9724345553
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Documents 1
W2 AMC WIRELESS TENDER 2026.pdf
TENDER_DOCUMENT
Categories
8
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC FES AMC OF ULTRA HIGH FREQUENCY (UHF) PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
Required
Eligibility Criteria
✓ Must have valid registration and licensing for electronic and communication equipment maintenance.
✓ Proven experience in maintaining UHF radio communication systems, preferably for government or emergency services.
✓ Submit Scan Copy of Tender Fee and EMD along with all required documents.
✓ Demonstrate financial stability with relevant financial documents.
✓ Meet technical qualification requirements as specified in the tender.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Years of Experience | At least 3 years in radio communication maintenance |
| Financial Turnover | Minimum annual turnover of ₹XX lakhs for the last 2 years |
| Certification | Valid certifications for electronic maintenance |
| Past Projects | Successfully completed similar AMC projects for government agencies |
Important: Bidders must ensure all documents are valid, up-to-date, and submitted in the prescribed format.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves providing annual maintenance services for UHF Radio Trunking Wireless Sets used by Fire and Emergency Services in Surat. The scope includes preventive maintenance, repairs, calibration, and emergency support to ensure reliable communication during emergencies. The contract duration is detailed in the tender document, and bidders must meet specified technical and safety standards.
Who is eligible to bid for this tender?
Eligible bidders must have valid licenses for electronic maintenance, proven experience in radio communication systems, and demonstrate financial stability. They must submit all required documents, including Tender Fee and EMD, and meet the technical qualification criteria outlined in the tender. Past experience with government or emergency service projects is preferred.
What are the key dates and deadlines?
The bid submission starts on 22-09-2026 at 19:00 and ends on 03-10-2026 at 18:00. The bid opening date will be notified later. Bidders must ensure timely submission of all documents, as late bids will be rejected. The contract award is expected shortly after bid evaluation.
How can I participate in the bidding process?
Bidders must register on the e-procurement portal, download the tender documents, and submit their bids online before the deadline. A training camp is organized weekly to assist with the process. Ensure digital certificates are valid for signing bids electronically. Follow all instructions provided in the tender documents for successful submission.
What are the evaluation criteria for this tender?
Bids will be evaluated based on technical competence (50%), financial stability (20%), past project performance (20%), and price (10%). A minimum score of 70 points is required to qualify. The evaluation emphasizes experience, technical capability, and cost-effectiveness to ensure quality service delivery.