Surat Municipal Corporation Tender for Annual Maintenance of UHF Radio Trunking Wireless Sets
Progress
This government tender issued by Surat Municipal Corporation offers an excellent opportunity for experienced service providers to secure an Annual Maintenance Contract for Ultra High Frequency (UHF) Radio Trunking Wireless Sets. The project aims to ensure reliable communication infrastructure vital for municipal operations, emergency response, and public safety. The tender is open to companies with proven expertise in radio communication systems maintenance, offering comprehensive services including inspections, repairs, software updates, and emergency support. The process emphasizes transparency, technical competence, and adherence to strict deadlines. Bidders must submit all required documents, including tender fee and EMD, via the online portal before the deadline. The contract duration, detailed scope, and technical specifications are outlined in the tender documents, making this a valuable opportunity for firms specialized in government communication infrastructure maintenance.
Scope Of Work
The scope of work for this tender includes:
- Routine Inspection and Preventive Maintenance of UHF radio trunking sets to ensure optimal operation.
- Repair and Replacement of faulty components, antennas, and accessories.
- Software Updates and Calibration to maintain compliance with technical standards.
- Emergency Repairs within specified response times.
- Documentation and Reporting of maintenance activities.
The process involves:
- Initial Site Inspection to assess existing equipment.
- Preparation of Maintenance Schedule in consultation with Surat Municipal Corporation.
- Execution of Maintenance Tasks as per schedule.
- Final Testing and Quality Assurance before project completion.
| Specification | Details |
|---|---|
| Equipment Type | UHF Radio Trunking Wireless Sets |
| Maintenance Frequency | As per contract terms |
| Response Time | Within 24 hours for emergency repairs |
| Service Duration | As specified in the tender document |
The contractor must ensure compliance with all technical and safety standards specified in the tender documents.
Technical Specifications
The UHF radio trunking wireless sets must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Frequency Range | 400-470 MHz |
| Power Output | 25 Watts |
| Channel Capacity | Minimum 32 channels |
| Encryption | Compatible with standard encryption protocols |
| Battery Life | Minimum 8 hours of continuous operation |
| Software Compatibility | Must support remote diagnostics and updates |
Sequential procedures for technical compliance:
- Review the technical specifications in the tender document.
- Conduct initial testing on existing equipment.
- Implement required software updates.
- Perform calibration and quality checks.
- Document all technical activities for submission.
The contractor must ensure all equipment meets or exceeds these specifications for successful maintenance and operation.
Financial Requirements
The estimated budget for this AMC tender ranges from INR 10,00,000 to INR 15,00,000. The financial breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Labour Charges | INR 5,00,000 |
| Spare Parts & Repairs | INR 3,00,000 |
| Software Updates | INR 1,00,000 |
| Miscellaneous Expenses | INR 1,00,000 |
Payment terms are as follows:
- 50% of the total contract value payable upon signing the agreement.
- Remaining 50% payable after successful completion of maintenance milestones.
- Payment shall be made within 30 days of invoice submission and approval.
Bidders should include detailed cost estimates and ensure compliance with the budget limits specified in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
09-10-2026 15:00:00
Document Download End
21-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
AMC/Maintenance Contracts
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner
Bid Opening Authority
Deputy Municipal Commissioner
Address
Surat Municipal Corporation, Tapipura, Surat-395003
Contact Details
9724345553
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Documents 1
AMC 2nd attempt 2026 Work No.02.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC FES AMC OF ULTRA HIGH FREQUENCY (UHF) PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have a valid Digital Signature Certificate (DSC) as per IT Act-2000.
✓ Proven experience in maintaining UHF radio communication systems with at least 3 years of relevant service.
✓ Demonstrated financial stability with annual turnover of at least INR 50 lakhs in the last three financial years.
✓ Submission of all required documents including tender fee, EMD, and technical certificates.
✓ Must have valid registration and licenses for communication equipment maintenance.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Experience | 3+ years in radio communication maintenance |
| Financial Turnover | INR 50 lakhs annually for last 3 years |
| Certification | Valid DSC and relevant licenses |
| Document Submission | Complete set of all mandatory documents |
Note: Bidders must meet all eligibility criteria to qualify for the technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves Annual Maintenance Contract (AMC) for UHF Radio Trunking Wireless Sets used by Surat Municipal Corporation. The scope includes routine inspections, repairs, software updates, and emergency services to ensure reliable communication infrastructure for municipal operations.
What are the eligibility criteria for bidders?
Bidders must possess a valid Digital Signature Certificate (DSC), demonstrate at least 3 years of experience in radio communication maintenance, and have an annual turnover of INR 50 lakhs for the last three financial years. Submission of all mandatory documents, including tender fee and EMD, is essential.
How can I participate in the bidding process?
Interested bidders should register on the official portal, download the tender documents, and submit their technical and financial bids online before the deadline. The process includes bid opening, evaluation, and contract award, with detailed timelines provided in the tender notice.
What are the technical specifications required for the equipment?
The UHF radio sets must operate within a 400-470 MHz frequency range, with a power output of 25 Watts, support minimum 32 channels, and include features like encryption, remote diagnostics, and calibration. All equipment must meet or exceed these standards.
What is the deadline for bid submission?
The last date for bid submission is 21-10-2026 at 18:00 hours. Bids received after this deadline will not be considered. Bidders are encouraged to submit their documents well in advance to avoid last-minute issues.