Surat Municipal Corporation Tender for 60-Month Vehicle Air Conditioning Repair & Maintenance Contract
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
6
Surat Municipal Corporation is inviting qualified service providers to bid for a 60-month Annual Maintenance Contract for repairing and maintaining vehicle air conditioning systems. This tender offers an excellent opportunity for companies specializing in vehicle HVAC systems, spare parts supply, and municipal fleet servicing. The project aims to ensure reliable and efficient air conditioning performance across Surat's municipal vehicle fleet, supporting city operations and public service delivery. Bidders must meet specific eligibility criteria, including experience, certifications, and financial stability, and submit their proposals via the official e-Procurement portal before the deadline. The contract emphasizes quality, compliance, and timely service, with detailed technical specifications and transparent evaluation criteria. This is a significant opportunity for vehicle maintenance companies seeking long-term government contracts in Gujarat.
Scope Of Work
The scope of work includes:
- Routine inspection and repair of vehicle air conditioning systems to ensure optimal performance.
- Replacement of faulty components and spare parts as per manufacturer specifications.
- Leak testing and refrigerant recharging to maintain system efficiency.
- Cleaning and servicing of AC units including filters, condensers, and evaporators.
- Documentation and reporting of maintenance activities.
The process involves:
- Initial assessment and diagnosis of vehicle AC systems.
- Preparation of maintenance plan based on vehicle condition.
- Execution of repairs and replacements with genuine spare parts.
- Testing and quality assurance post-maintenance.
- Record keeping and reporting for each vehicle serviced.
| Equipment/Spare Parts | Specifications | Quantity |
|---|---|---|
| Refrigerant Gas | R134a, R1234yf | As required |
| Filters | OEM standards | As required |
| Compressors | Compatible with vehicle models | As required |
The contractor must adhere to all safety and environmental regulations during execution.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Refrigerant Type | R134a or R1234yf |
| Operating Temperature Range | -10°C to 50°C |
| Power Supply | 12V DC for vehicle systems |
| Compressor Compatibility | OEM standards for specified vehicle models |
| Certification | All spare parts must be OEM or approved equivalent |
The process involves:
- Inspection of vehicle AC units.
- Diagnosis and fault identification.
- Component replacement and repairs.
- System recharge and leak testing.
- Final testing and documentation.
Financial Requirements
The total estimated budget for the 60-month AMC is approximately INR 25,00,000. The cost breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Labour and Service Charges | INR 15,00,000 |
| Spare Parts & Consumables | INR 7,00,000 |
| Miscellaneous & Contingencies | INR 3,00,000 |
Payment terms are as follows:
- Monthly payments based on completed work.
- Invoices to be submitted at the end of each month.
- Payment will be processed within 30 days of invoice approval.
- Any additional costs must be pre-approved.
Bidders should prepare detailed financial proposals aligned with these guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Repair and Maintenance
Authority & Contact
Officer Inviting Bids
Additional City Engineer
Bid Opening Authority
Additional City Engineer
Address
Municipal workshop, Surat Municipal Corporation,Nr.Bombay Market,Umarwada,Surat
Contact Details
9825014541
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Documents 1
ACE-WS-04-26-27 W-04 AC REPAIR AMC.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid GST registration and relevant business licenses.
- ✓ Proven experience in vehicle AC repair and maintenance for government or municipal fleets.
- ✓ Demonstrated financial stability with annual turnover not less than INR 50 lakhs in the last three years.
- ✓ Must submit valid technical certifications and past project references.
- ✓ Ability to provide genuine spare parts and warranty services.
| Qualification Criteria | Details |
|---|---|
| Minimum Annual Turnover | INR 50 Lakhs |
| Experience in similar projects | At least 3 years |
| Certification | ISO 9001 or equivalent |
| Financial stability | Audited financial statements for last 3 years |
Note: Non-compliance with eligibility criteria will result in disqualification.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC Workshop AC,Spare parts PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the duration of the AMC for vehicle air conditioning maintenance?
The contract duration is 60 months (5 years), covering comprehensive repair and maintenance services, including spare parts on a rate contract basis.
How can I participate in this tender?
Interested bidders must download the tender documents from the official portal, submit their technical and financial bids electronically before the deadline (03-08-2026 6:00 PM), and ensure all eligibility criteria are met. Support is available via contact for technical assistance.
What are the key eligibility criteria for bidders?
Bidders must have valid GST registration, experience in vehicle AC repairs, minimum annual turnover of INR 50 lakhs, and relevant certifications. They must also submit EMD, tender fee, and required documents as specified.
What technical specifications are required for spare parts?
Spare parts must be OEM or approved equivalents, compatible with specified vehicle models, and meet ISO standards. Refrigerants should be R134a or R1234yf, with all components tested for quality and safety.
What are the payment terms for the contract?
Payments will be made monthly based on work completed, with invoices due at the end of each month. Payments will be processed within 30 days of invoice approval, with provisions for additional costs upon prior approval.
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Documents 1
ACE-WS-04-26-27 W-04 AC REPAIR AMC.pdf
TENDER_DOCUMENT