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Open State Governments & UT NPROCURE

Tender for Fire Safety System Installation & Maintenance in Surat Municipal Buildings

Bid Publish Date

29-Dec-2025, 6:00 pm

Bid End Date

19-Jan-2026, 6:00 pm

Value

₹85,47,718

Location

SURAT , GUJARAT

Progress

Issue29-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,832

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

SERVICES STALL AND SHOP LICENSE WATER LEVEL RECORDER

The Surat Municipal Corporation is inviting bids for a comprehensive Fire Safety System installation and maintenance project in South Zone-A (Udhana). This government tender aims to enhance fire safety infrastructure across municipal buildings by installing advanced fire detection and suppression systems, renewing Fire NOCs, and providing ongoing maintenance support. Valued at approximately ₹85.48 million, the project spans 12 months with opportunities for experienced fire safety service providers to demonstrate their expertise. The tender emphasizes compliance with safety standards, quality installation, and reliable maintenance services. Eligible companies must meet specified certification, experience, and financial criteria, and submit proposals via the NPROCURE portal before the deadline. This initiative aligns with government priorities to improve urban safety, infrastructure resilience, and public safety, making it a strategic opportunity for contractors specializing in fire safety solutions. Bidders are encouraged to participate in free training sessions and review detailed tender documents for a successful bid.

Scope Of Work

The selected contractor will be responsible for:

  • Installing fire safety systems including alarms, sprinklers, and extinguishers in designated municipal buildings.
  • Conducting comprehensive site assessments and preparing installation plans.
  • Ensuring all systems meet national and local fire safety standards.
  • Providing maintenance services for the installed systems, including periodic inspections and repairs.
  • Renewals of Fire NOCs as required, ensuring ongoing compliance.
  • Training municipal staff on fire safety procedures and system operation.

The process involves:

  1. Site survey and assessment.
  2. Submission of detailed installation plan.
  3. Installation of fire safety equipment.
  4. Testing and commissioning of systems.
  5. Maintenance and periodic inspections.
  6. Fire NOC renewal and documentation.
Equipment Type Specifications
Fire Alarm Systems UL-listed, compatible with existing infrastructure
Sprinkler Systems Automatic, compliant with NFPA standards
Fire Extinguishers ABC type, appropriate for different hazards

The contractor must ensure minimal disruption during installation and adhere to safety protocols throughout the project.

Technical Specifications

The fire safety systems must include:

Parameter Requirement
System Compatibility Must integrate with existing municipal infrastructure
Power Supply Backup power with UPS or generator
Detection Range Minimum 50 meters for smoke and heat detectors
Response Time Alarm activation within 3 seconds of detection
Certification Systems must be UL or BIS certified

The installation process involves:

  • Conducting detailed site surveys.
  • Designing customized fire safety solutions.
  • Procuring certified equipment.
  • Installing and testing systems as per standards.
  • Providing user training and documentation.

Financial Requirements

The estimated project cost is approximately ₹85,48,718.26, which includes equipment procurement, installation, and maintenance for the initial year. Payment will be made in accordance with the following schedule:

Payment Stage Percentage Description
Upon Contract Signing 10% Advance payment after agreement
After Installation & Testing 50% Post successful commissioning
Final Payment 40% After completion of 12 months maintenance

All payments are subject to submission of valid invoices and completion certificates. The bidder must submit a detailed financial proposal aligned with the tender guidelines.

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Eligibility Criteria

  • ✓ Must have valid certifications for fire safety system installation and maintenance.
  • ✓ Proven experience in executing similar municipal fire safety projects.
  • ✓ Financial stability with minimum annual turnover as specified in tender documents.
  • ✓ Submission of all required documents including tender fee, EMD, and technical certifications.
  • ✓ Must have a valid Digital Signature Certificate (DSC) and registration on the NPROCURE portal.
Qualification Criteria Minimum Requirement
Annual Turnover ₹10 million
Certification BIS, NFPA, or equivalent
Experience At least 3 similar projects in the last 5 years
Digital Signature Valid Class-III DSC
Tender Fee & EMD Paid as per tender guidelines

All bidders must meet these criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC etender 100 per EMD and Tender fee

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender condition.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this fire safety tender in Surat?

This tender involves installation, maintenance, and Fire NOC renewal for various municipal buildings in Surat's South Zone-A (Udhana). The project includes deploying fire alarm systems, sprinklers, and extinguishers, ensuring compliance with safety standards, and providing ongoing support for 1 year free and 5 years thereafter.

Who is eligible to bid on this Surat municipal fire safety project?

Eligible bidders must have valid fire safety certifications, proven experience in similar projects, financial stability, and a valid Digital Signature Certificate (DSC). They must also submit all required documents, including tender fee and EMD, via the NPROCURE portal.

What are the key deadlines for submitting bids?

The bid submission opens on 29-12-2025 at 6:00 PM and closes on 19-01-2026 at 6:00 PM. Bidders must ensure all documents are submitted before the deadline to be considered. The evaluation process begins immediately after submission, with the award announced by 22-01-2026.

What technical standards must the fire safety systems meet?

Systems must be UL-listed or BIS certified, compatible with existing infrastructure, and capable of rapid detection and response. Key parameters include detection range, response time, and backup power. Installation must adhere to NFPA and local fire safety standards.

How can bidders participate in the tender process?

Bidders should register on the NPROCURE portal, pay the tender fee of ₹2832, and submit their technical and financial bids online before the deadline. Support and training sessions are available at (n)code solutions, Ahmedabad, to assist with the process.