Government Tender for Advertising Rights on Hoardings and Street Poles in Surat West Zone
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,310
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
9
Surat Municipal Corporation's open tender provides a strategic opportunity for advertising and media companies to secure rights for outdoor advertising in Surat's West Zone. Covering hoardings on public toilet blocks and kiosks on street light poles, this project aims to enhance city aesthetics while generating revenue. The tender invites qualified bidders to participate in a transparent online process, with detailed technical and financial evaluation criteria. Submission deadlines are set for May 28, 2026, with comprehensive documentation and eligibility requirements. This initiative is ideal for firms specializing in outdoor advertising infrastructure, city branding, and public space enhancement, seeking to expand their footprint in a prominent municipal project.
Scope Of Work
The scope of work includes:
- Erecting advertisement hoardings on Pay & Use Toilet blocks at West Zone (Rander).
- Installing advertisement kiosks on street light poles in various areas including Pal, Adajan, Jahangirabad, Gaurav Path, and Cauzway to Jilani Bridge.
- Ensuring all structures comply with safety and city regulations.
- Providing maintenance and periodic inspection of installed advertisement spaces.
Key deliverables:
- Erection of hoardings and kiosks as per specifications.
- Proper signage and branding on all structures.
- Removal and replacement of damaged or outdated advertisements.
Process flow:
- Submission of bid documents.
- Evaluation and shortlisting.
- Contract award.
- Installation and commissioning.
- Maintenance and compliance checks.
| Specification | Details |
|---|---|
| Location | West Zone, Surat |
| Structures | Hoardings, street light pole kiosks |
| Dimensions | As per tender documents |
| Materials | Weather-resistant, durable materials |
| Maintenance | Regular inspection and repair |
Technical Specifications
The technical specifications require structures to be weatherproof, durable, and compliant with city safety standards. The hoardings should be of dimensions 10x8 feet, made from high-quality acrylic or metal with weather-resistant paint. Kiosks must be securely fixed on street light poles, capable of withstanding wind and rain. The installation process involves:
- Site survey and marking.
- Structural assembly as per approved drawings.
- Electrical wiring for illuminated kiosks where applicable.
- Final inspection and approval.
| Parameter | Specification |
|---|---|
| Material | Weather-resistant metal or acrylic |
| Dimensions | 10 feet x 8 feet |
| Load Capacity | Suitable for signage and advertisements |
| Durability | Minimum 5 years |
| Safety Standards | Compliant with local municipal regulations |
The process involves site assessment, fabrication, transportation, installation, and quality checks.
Financial Requirements
The estimated budget for this tender is based on the scope and will be finalized post-evaluation. The tender fee is INR 5310, payable online at submission. The bid security or EMD amount is to be submitted as per tender guidelines, typically a percentage of the estimated project value.
| Cost Element | Amount | Notes |
|---|---|---|
| Tender Fee | INR 5310 | Non-refundable |
| EMD | As specified in tender | Refundable after bid evaluation |
| Project Cost | To be quoted by bidders | Based on scope |
| Payment Terms | 30% advance, 70% on completion |
Bidders should ensure financial stability and submit all required documents to qualify for contract award.
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Add. City Engineer
Bid Opening Authority
Add. City Engineer
Address
Surat Municipal Corporation, Muglisara, Surat-395003
Contact Details
9664979269
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 12
W.13Tech Bid.pdf
TENDER_DOCUMENT
W.13 Price Bid.pdf
TENDER_DOCUMENT
W14 Technical Bid.pdf
TENDER_DOCUMENT
W14 Price bid.pdf
TENDER_DOCUMENT
W15 Technical Bid.pdf
TENDER_DOCUMENT
W15 Price bid.pdf
TENDER_DOCUMENT
W16 Technical Bid.pdf
TENDER_DOCUMENT
W16 Price Bid.pdf
TENDER_DOCUMENT
W17 Technical Bid.pdf
TENDER_DOCUMENT
W17 Price Bid.pdf
TENDER_DOCUMENT
W18 Technical Bid.pdf
TENDER_DOCUMENT
W18 Price Bid.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid digital signature certificates (Class-III) issued by licensed Certifying Authorities.
- ✓ Must have experience in installing and maintaining advertising structures.
- ✓ Should submit the required preliminary documents including:
- Scan copy of tender fee
- Scan copy of EMD
- All other documents as specified in the tender.
| Qualification Criteria | Details |
|---|---|
| Financial Stability | Minimum turnover of INR 50 lakh in the last 3 years |
| Experience | At least 2 similar projects completed in the last 5 years |
| Certification | Valid digital certificates for e-bidding |
| Document Submission | Complete with all required scans and forms |
Note: Non-compliance with eligibility criteria will lead to disqualification.
Bidding Process
Process Timeline
29-05-2026 10:00
06-06-2026 10:00
Required Forms
Preliminary
SMC 100 percent bid fee 100 percent EMD Tabular Form
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 28th May 2026 at 6:00 PM. Bidders must upload all required documents and complete their submission before this time, as late submissions will not be accepted.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Scan copy of tender fee
- Scan copy of EMD
- All other documents as specified in the tender, including experience certificates and digital signature certificates.
Ensure all documents are clear, valid, and uploaded in the prescribed format.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), experience (20%), cost competitiveness (30%), and certifications (10%). A minimum overall score of 60% is required to qualify for award. The process involves transparent technical and financial assessments.
Can I participate if I do not have prior experience in advertising structures?
No, prior experience in installing and maintaining advertising structures is a mandatory eligibility criterion. Bidders must demonstrate relevant experience and submit supporting documents to qualify.
Are physical documents required to be submitted?
No, all submissions must be made electronically via the official e-procurement portal. Physical documents are not accepted, and bidders should ensure their digital signatures are valid for online submission.
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Documents 12
W.13Tech Bid.pdf
TENDER_DOCUMENT
W.13 Price Bid.pdf
TENDER_DOCUMENT
W14 Technical Bid.pdf
TENDER_DOCUMENT
W14 Price bid.pdf
TENDER_DOCUMENT
W15 Technical Bid.pdf
TENDER_DOCUMENT
W15 Price bid.pdf
TENDER_DOCUMENT
W16 Technical Bid.pdf
TENDER_DOCUMENT
W16 Price Bid.pdf
TENDER_DOCUMENT
W17 Technical Bid.pdf
TENDER_DOCUMENT
W17 Price Bid.pdf
TENDER_DOCUMENT
W18 Technical Bid.pdf
TENDER_DOCUMENT
W18 Price Bid.pdf
TENDER_DOCUMENT