Government Tender for Providing Sound & Public Address Systems for Surat Municipal Programs
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹708
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Categories
5
The Surat Municipal Corporation invites bids from experienced vendors to supply sound systems and public address systems on a hire basis for various civic programs over two years. This government tender offers an excellent opportunity for audio equipment suppliers to participate in public event support. The project emphasizes quality, reliability, and timely delivery of audio solutions for festivals, civic events, and public gatherings. Bidders must meet strict eligibility criteria, including technical specifications, financial stability, and experience in large-scale event support. The procurement process is designed to ensure transparency, competitiveness, and value for money, with detailed evaluation based on technical compliance and cost-effectiveness. The tender is managed by the Surat Municipal Corporation’s Light and Energy Efficiency Cell, with a focus on enhancing public communication and event management infrastructure across the city. Interested vendors should review the detailed tender documents and submit their proposals before the specified deadline to secure this opportunity to serve municipal needs and showcase their technical expertise.
Scope Of Work
The selected vendor will be responsible for:
- Supplying Sound Systems and Public Address Systems as per the specifications.
- Ensuring equipment availability for various programs across Surat city.
- Providing installation, operation, and maintenance during the events.
- Supplying backup equipment to prevent any disruptions.
- Coordinating with municipal officials for event schedules and technical requirements.
The process involves:
- Submission of technical and financial bids.
- Evaluation of bids based on technical compliance and cost.
- Contract awarding to the most suitable bidder.
- Equipment deployment and testing prior to events.
- Ongoing support during the contract period.
| Specification | Requirement |
|---|---|
| Power Output | Minimum 500W RMS |
| Microphone Inputs | At least 2 wireless and 2 wired |
| Connectivity | Bluetooth, AUX, USB |
| Mobility | Portable with wheels |
| Durability | Weather-resistant design |
The vendor must ensure all equipment meets the technical standards specified in the tender document linked below.
Technical Specifications
The equipment supplied must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Power Output | 500W RMS or higher |
| Microphone Inputs | Wireless and wired options |
| Connectivity | Bluetooth, AUX, USB |
| Portability | Portable design with handles/wheels |
| Weather Resistance | IP65 or higher |
The process for technical compliance includes:
- Reviewing the detailed specifications in the tender document.
- Submitting technical datasheets and compliance certificates.
- Demonstrating equipment during pre-bid meetings if required.
- Ensuring all equipment is tested and certified before deployment.
Financial Requirements
The estimated project cost is approximately INR 4,49,986. Bidders should submit a detailed financial proposal, including unit rates and total costs, adhering to the bid format specified. The payment will be made in installments based on milestones or after successful deployment and acceptance of equipment.
| Cost Component | Amount (INR) |
|---|---|
| Equipment Cost | As per bid |
| Service & Support | Included |
| Delivery & Installation | Included |
| Total Estimated Cost | 449986 |
Payment terms include:
- 30% advance upon contract signing.
- 40% after delivery and installation.
- 30% post successful testing and acceptance.
All financial proposals must be inclusive of applicable taxes and duties.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹4,49,986
Bid To RA
No
Item Category
Entertainment/Musical Instruments
Authority & Contact
Officer Inviting Bids
Additional City Engineer
Bid Opening Authority
Additional City Engineer
Address
Light and Energy Efficiency Cell, Surat Municipal Corporation, Mugalisara, Surat
Contact Details
9825014541
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Documents 1
TB Sound System 2nd.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid GST registration and PAN card.
- ✓ Proven experience in supplying sound and public address systems for government or large-scale events.
- ✓ Financial stability with annual turnover of at least INR 10 lakhs in the past 3 years.
- ✓ Submission of EMD (Earnest Money Deposit) of INR 10,000.
- ✓ Must submit all required documents, including tender fee, EMD, and relevant certifications.
| Criterion | Requirement |
|---|---|
| Experience | Minimum 3 years in audio equipment supply |
| Financial | Annual turnover ≥ INR 10 lakhs |
| Certification | Valid GST, PAN, and technical certifications |
| Document Submission | Complete as per tender guidelines |
Bidders must meet all eligibility requirements to qualify for the tender process.
Bidding Process
Process Timeline
09-03-2026 18:05
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this tender?
This tender aims to engage qualified vendors to supply sound systems and public address systems on a hire basis for various programs organized by the Surat Municipal Corporation over a period of two years. The objective is to ensure high-quality audio support for civic events, festivals, and public gatherings, enhancing communication and entertainment.
What are the key eligibility requirements for bidders?
Bidders must possess valid GST registration and PAN, demonstrate experience in supplying audio equipment for government or large events, and have an annual turnover of at least INR 10 lakhs in the last three years. Additionally, submission of EMD of INR 10,000 and all required documents as per tender guidelines is mandatory.
How can I participate in the bidding process?
Interested vendors should download the tender documents from the official portal, prepare their technical and financial bids, and submit them electronically before the deadline (09-03-2026, 6:00 PM). The process involves bid evaluation based on technical compliance and cost, with the award made to the highest scoring bidder.
What technical standards must the supplied equipment meet?
All equipment must meet the specifications outlined in the tender document, including a minimum power output of 500W RMS, weather-resistant design (IP65 or higher), and multiple connectivity options like Bluetooth, AUX, and USB. Equipment must be tested and certified before deployment, ensuring durability and performance during events.
What is the estimated budget for this tender?
The total estimated cost for supplying the sound and public address systems is approximately INR 4,49,986. Bidders should submit detailed cost proposals, including unit rates, with payments structured in milestones: 30% advance, 40% after installation, and 30% after acceptance. All proposals should include applicable taxes.
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Documents 1
TB Sound System 2nd.pdf
TENDER_DOCUMENT