Surendranagar Municipal Corporation Specialized Vehicle Outsourcing Tender for JCB, Tractor, Dumper
Bid Publish Date
24-Aug-2025, 6:30 pm
Bid End Date
16-Sep-2025, 12:30 pm
EMD
₹2,00,000
Location
Progress
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹11,800
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
9
The Surendranagar Municipal Corporation has issued a tender for outsourcing specialized vehicles, including JCB excavators, tractor-trolleys, and dumpers, to support municipal infrastructure projects. This open tender invites experienced service providers to submit competitive bids for vehicle supply, maintenance, and operational support. The project aims to enhance the efficiency of public works and urban development activities. Bidders must meet specific eligibility criteria, technical specifications, and submit all required documents through the official online portal. The tender offers an excellent opportunity for companies specializing in municipal vehicle services to collaborate with government authorities and contribute to urban infrastructure development. The process includes bid submission, evaluation, and contract award, with key deadlines clearly outlined. Interested bidders are encouraged to participate in free training sessions and ensure compliance with all terms and conditions to secure this contract.
Scope Of Work
The selected service provider will be responsible for:
- Supplying and maintaining specialized vehicles including JCB excavators, tractor-trolleys, dumpers, and other municipal machinery.
- Ensuring all vehicles meet the technical specifications outlined in the tender document.
- Providing timely deployment of vehicles as per project schedules.
- Maintaining vehicle condition and adhering to safety standards.
- Coordinating with municipal authorities for operational requirements.
The process involves:
- Submission of technical and financial bids via the designated online portal.
- Evaluation of bids based on technical compliance and financial competitiveness.
- Awarding of contract to the most suitable bidder.
- Commencement of services upon contract signing.
| Vehicle Type | Specifications |
|---|---|
| JCB Excavator | 3 Ton capacity, diesel engine, hydraulic system |
| Tractor-Trolley | 2-wheel, load capacity 2 tons |
| Dumper | 4 cubic meters, diesel engine |
All vehicles must comply with the specifications detailed in the tender document available for download.
Technical Specifications
Vehicles must meet the following technical parameters:
| Vehicle Type | Technical Requirements |
|---|---|
| JCB Excavator | Hydraulic system pressure: 200 bar, bucket capacity: 0.5-1.0 m³, engine power: min 50 HP |
| Tractor-Trolley | Load capacity: 2 tons, tire size: 6.00-12, hydraulic lift system |
| Dumper | Capacity: 4 m³, engine: diesel, transmission: manual |
Sequential steps for technical compliance:
- Submit detailed technical specifications in the bid.
- Provide proof of compliance through certificates and test reports.
- Demonstrate vehicle maintenance and safety standards.
- Undergo technical evaluation by the committee.
All vehicles must conform to the specifications outlined in the tender documents and adhere to safety and environmental standards.
Financial Requirements
The estimated budget for this project ranges between INR 15 Lakhs to INR 25 Lakhs, depending on the scope and number of vehicles deployed. The financial bid should include detailed cost breakdowns:
| Cost Component | Estimated Cost |
|---|---|
| Vehicle Rental | INR 10 Lakhs |
| Maintenance & Repairs | INR 3 Lakhs |
| Fuel & Consumables | INR 2 Lakhs |
| Miscellaneous | INR 1 Lakh |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after deployment and initial inspection.
- Remaining 20% after successful completion of contract period.
All payments are subject to submission of valid invoices and compliance with contractual obligations.
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
Commissioner, Surendranagar Municipal Corporation, Surendranagar
Bid Opening Authority
Commissioner, Surendranagar Municipal Corporation, Surendranagar
Address
Near Tower, Main Road, Opp. Collector Office, Surendranagar
Contact Details
9624097768
Authority Records
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Documents 1
SNMC_Specialized Vehicle Outsourcing_RFP.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following criteria:
- ✓ Must have valid registration and licenses for operating municipal vehicles.
- ✓ Proven experience in providing specialized vehicle services to government or municipal bodies.
- ✓ Financial stability with annual turnover not less than specified in the qualification criteria.
- ✓ Submission of all required documents, including scanned copies of tender fee, EMD, and relevant certifications.
| Qualification Requirement | Details |
|---|---|
| Minimum Annual Turnover | INR 50 Lakhs |
| Experience | At least 3 years in municipal vehicle outsourcing |
| Valid Licenses | As per Gujarat State Transport Department |
| EMD | INR 200,000 (to be submitted along with bid) |
Note: Bidders must provide documentary evidence for all criteria during submission.
Bidding Process
Process Timeline
24-09-2025 10:00
24-09-2025 11:00
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Financial Quote
User Defined Template-Secured
Required Documents
Stage - preliminary stage
Scanned Copy of Tender Fee
RequiredScanned Copy of EMD
RequiredScanned Copy of all the required documents as per RFP
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 16-09-2025 at 18:00. Bidders must upload all required documents and complete submission before this time to be considered.
What documents are required to participate?
Eligible bidders must submit a scanned copy of the tender fee, EMD, and all relevant certifications as specified in the eligibility criteria. Additional documents include proof of experience and technical compliance.
How can I participate in the online bidding process?
Bidders must register on the NPROCURE portal, procure a valid Digital Signature Certificate, and attend the vendor training sessions. All bids are to be submitted electronically through the portal before the deadline.
What are the technical specifications for the vehicles?
Vehicles must meet the specifications outlined in the tender document, including capacity, engine power, and safety standards. Detailed specifications are provided in the tender documentation available for download.
Who can I contact for clarifications?
For clarifications, contact the Tender Inviting Authority at 9624097768 or email [email protected]. Support is available during working hours for assistance.
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Documents 1
SNMC_Specialized Vehicle Outsourcing_RFP.pdf
TENDER_DOCUMENT