Surendranagar Municipal Corporation Tender for Tractor, Trolley & Dewatering Pump on ARC Basis
Bid Publish Date
02-Sep-2026, 11:30 am
Bid End Date
19-Sep-2026, 12:30 pm
Value
₹0
Location
Progress
The Surendranagar Municipal Corporation has issued a public tender for the provision of tractors, tractor with trolleys, and dewatering pumps on an Annual Rate Contract (ARC) basis. This opportunity targets experienced vendors in civil infrastructure, heavy equipment supply, and municipal maintenance services. The project aims to support urban development activities, including dewatering, transportation, and infrastructure maintenance across Surendranagar. Bidders must meet strict eligibility criteria, including registration, financial stability, and equipment ownership, and submit comprehensive documentation via the official e-Procurement portal. The tender emphasizes transparency, timely delivery, and quality standards, with a project duration of 12 months and a competitive bidding process. This is a significant opportunity for companies specializing in municipal civil works, heavy machinery rental, and infrastructure services to secure a government contract in Gujarat. The deadline for bid submission is 16 September 2026, with evaluation scheduled shortly thereafter.
Scope Of Work
The selected contractor will be responsible for providing the following services:
- Supply of tractors, tractor with trolley, and tractor with dewatering pump on an annual rate contract basis.
- Key deliverables include:
- Timely procurement and deployment of equipment as per project requirements.
- Maintenance and operational readiness of all supplied machinery.
- Ensuring equipment meets specified technical standards.
- The process involves:
- Submission of bid documents including technical and financial proposals.
- Evaluation and shortlisting based on eligibility and technical criteria.
- Contract signing and commencement of services.
- Regular monitoring, reporting, and compliance checks.
- The scope also includes providing ownership proof of 5 tractors and 2 tractors with trolleys, including RC book copies, and MOU for equipment not owned.
- The contractor must ensure adherence to safety, environmental, and operational standards as specified in tender documents.
| Equipment Type | Quantity | Technical Specifications |
|---|---|---|
| Tractor | 5 units | As per technical standards listed in tender document |
| Tractor with Trolley | 2 units | Confirmed ownership and RC proof |
| Tractor with Dewatering Pump | 1 unit | MOU if not self-owned |
The contractor shall also be responsible for providing required registration certificates, insurance, and compliance documentation as specified in the tender.
Technical Specifications
All equipment supplied must conform to the technical standards specified in the tender document. The tractors should be of suitable capacity for municipal works, equipped with necessary safety features, and have valid registration and insurance. The dewatering pump must meet specified flow rate and power requirements. The process involves:
- Inspection of equipment upon delivery.
- Regular maintenance and operational checks.
- Compliance with safety and environmental regulations.
| Parameter | Specification |
|---|---|
| Tractor Capacity | Minimum 35 HP |
| Dewatering Pump | Flow rate: 500-1000 L/min, Power: 5 HP |
| Registration | Valid RC Book and insurance |
| Maintenance | Weekly and as required |
Equipment must be tested and certified as per government standards before deployment. The contractor shall ensure all technical parameters are met and documented for compliance.
Financial Requirements
The tender involves a total estimated cost of INR 0.00, indicating a fixed or project-specific budget. The financial proposal should include detailed cost breakdowns for equipment supply, maintenance, and operational charges. Payment terms are linked to milestones, including submission of invoices post-equipment deployment and satisfactory performance. The schedule is as follows:
| Payment Milestone | Percentage of Total Cost |
|---|---|
| Contract Signing | 20% |
| Equipment Deployment | 50% |
| Completion & Acceptance | 30% |
Bidders must submit valid financial documents, including bank statements and CA-certified turnover certificates, to demonstrate financial capacity. All costs should be inclusive of taxes, insurance, and operational expenses. The financial bid must align with the technical proposal and adhere to the tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,000
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
02-09-2026 17:00:00
Document Download End
19-09-2026 18:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹0
Bid To RA
No
Item Category
AMC/Maintenance Contracts
Authority & Contact
Officer Inviting Bids
Municipal Commissioner, Surendranagar Municipal Corporation, Surendranagar
Bid Opening Authority
Municipal Commissioner, Surendranagar Municipal Corporation, Surendranagar
Address
Near Tower, Main Road, Opp. Collector Office, Surendranagar
Contact Details
6359719354
Authority Records
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Documents 1
Tractor_Trolley_Dewatering_ARC_Tender.pdf
TENDER_DOCUMENT
Categories
13
Bidding Process
Process Timeline
28-09-2026 11:00
28-09-2026 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
In case the bidder is a Partnership Firm / Public Company / Co-operative Society, the prescribed documents / agreement shall be submitted.
RequiredDemand Draft (D.D.) for the prescribed amount towards Tender Fee.
Required(D.D./ FDR ) for the prescribed amount towards Earnest Money Deposit (EMD).
RequiredTender Documents with Corrigendum, if any with Agency Sign & Stamp
RequiredAgency Registration E-1 Class and above Certificate
RequiredGST Registration
RequiredPAN Card
RequiredPF Registration
RequiredESIC Registration
RequiredLabour License Registration
RequiredProfession Tax (PEC and PRC)
RequiredSolvency Certificate
RequiredNon-Blacklist Declaration and Litigation History
RequiredTurnover Certificate from CA (As per Tender)
RequiredOther documents, if any (As per Tender)
RequiredWork Experience Certificates (As per Tender norms)
Required5 No Tractor & 2 No. Tractor With Trolley Ownership Proof - RC Book Copy (Mandatory)
RequiredWorking Capital Certificate From C.A.
RequiredMOU Certificate for Tractor With Dewatering Pump, if not self-owned
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid registration certificates including E-1 Class or above, GST, PAN, PF, ESIC, Labour License, and Profession Tax.
✓ Must submit Demand Drafts for Tender Fee (INR 5000) and EMD as prescribed.
✓ Must provide Solvency Certificate, Work Experience Certificates, and proof of ownership for tractors.
✓ Must demonstrate financial stability with turnover certificates from a Chartered Accountant.
✓ Must submit Non-Blacklist Declaration and Litigation History.
✓ Bidders should have experience in supplying tractors and heavy equipment for municipal or civil projects.
| Qualification Requirement | Details |
|---|---|
| Minimum Experience | Proven experience in municipal equipment supply |
| Financial Criteria | Turnover as per tender norms |
| Ownership Proof | RC Book copies for tractors |
| Registration Certificates | GST, PAN, PF, ESIC, Labour License |
| Additional Documents | MOU for non-owned equipment, Work Experience Certificates |
Note: Bidders must fulfill all eligibility criteria to qualify for the bidding process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 16th September 2026 at 6:00 PM. Bidders must upload all required documents before this time through the official nProcure portal to be eligible for consideration.
What documents are required to participate in this tender?
Participants must submit mandatory documents including:
- Tender Fee Demand Draft
- EMD Demand Draft or FDR
- Registration Certificates (GST, PAN, PF, ESIC, Labour License)
- Solvency Certificate
- Work Experience Certificates
- Ownership proof of tractors
- MOU for equipment not owned
- Non-Blacklist Declaration and Litigation History
All documents should be uploaded electronically as per tender guidelines.
What are the technical specifications for the equipment?
The tractors should have a minimum capacity of 35 HP, equipped with safety features and valid registration. Dewatering pumps must have a flow rate of 500-1000 L/min with 5 HP power. All equipment must meet government standards, be tested and certified before deployment, and be maintained regularly to ensure operational readiness.
How is the evaluation process conducted?
Evaluation is based on technical compliance (50%), experience (30%), and financial bid (20%). Bidders must meet minimum thresholds in all categories. The process includes technical review, financial assessment, and scoring based on experience, cost, and compliance. Only qualified bidders will be shortlisted for award.
Who can I contact for support during the bidding process?
For support, contact the Municipal Commissioner, Surendranagar Municipal Corporation at 6359719354. Additional assistance can be obtained from the nProcure support team at (n)code solutions, GNFC Ltd., Ahmedabad, via phone or email. Training sessions are held weekly to guide bidders through online submission procedures.