GEM

Indian Army Electronic Weighing Scales Tender 2025 India - ISI/AAA/TRTL Standards, EMD ₹1.77 Lakh

Bid Publish Date

26-Nov-2025, 9:56 pm

Bid End Date

08-Dec-2025, 10:00 am

EMD

₹1,77,000

Progress

Issue26-Nov-2025, 9:56 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

145

Bid Type

Two Packet Bid

Categories 2

MECHANICAL INSTRUMENTS WHEAT FLOUR

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for electronic weighing scales within the Q2 category. The process requires an EMD of ₹177,000 and mandates a Functional Service Centre in the state of each consignee for carry-in warranty, or on-site warranty. A post-receipt inspection will be conducted by the Station Board of Officer, and an advance sample must be approved within 5 days of award. Sample-related delays may adjust delivery timelines without LD. Turnover criteria exist with three years of historical financials to be submitted. The tender emphasizes pre-bulk supply sample approvals, and a 30-day window to establish service facilities if none exist, with payment linked to documentary proof.

Technical Specifications & Requirements

  • Product category: Electronic Weighing Scales (Q2); no itemized BOQ provided.
  • Key process requirements: submission of advance sample within 5 days; buyer to approve or request modifications within 5 days; bulk supply to follow approved sample.
  • Inspection modality: Post Receipt Inspection at consignee site by Station Board of Officer; pre-dispatch inspection not specified (NA).
  • Service and support: bidder/OEM must have a functional service centre in the state of each consignee location or establish one within 30 days of award; payment contingent on documentary evidence of the centre.
  • Financial governance: bidders must demonstrate turnover evidence as per the bid document; EMD fixed at ₹177,000.

Terms, Conditions & Eligibility

  • EMD: ₹177,000; submission via appropriate mechanism.
  • Service Centre: establish within 30 days if not existing; evidence required for payment release.
  • Advance sample: 5-day submission; 5-day modification/approval cycle; bulk supply aligned to approved sample.
  • Inspection: Post Receipt Inspection by Station Board of Officer; pre-dispatch not applicable unless ATC specifies.
  • Turnover evidence: three-year average turnover details to be uploaded (audited balance sheets or CA certification) as per bid document.

Key Specifications

  • Product: Electronic Weighing Scales (Q2)

  • EMD: ₹177,000

  • Advance sample: submit within 5 days of contract award; approval or modification within 5 days

  • Delivery: bulk supply to commence after sample approval; no LD for buyer-delayed approval

  • Inspection: Post Receipt Inspection by Station Board of Officer; pre-dispatch NA unless ATC specifies

  • Service & Support: establish Functional Service Centre in each consignee state within 30 days or provide evidence for payment.

Terms & Conditions

  • EMD amount and submission method

  • Advance sample process with 5-day approval cycle

  • Service centre establishment timeline and evidence requirement

  • Post-receipt inspection by Station Board of Officer

  • Three-year turnover documentation to be uploaded

Important Clauses

Payment Terms

Payment to be released after submission of documentary evidence of a Functional Service Centre; no LD provision stated for buyer delays in sample approval

Delivery Schedule

Delivery timeline refixed if buyer approval of advance sample is delayed; bulk supply aligned to approved sample specifications

Penalties/Liquidated Damages

Not explicitly specified; penalties may apply as per contract for non-conformance to approved sample or delayed delivery

Bidder Eligibility

  • Functional service capability within each consignee state or ability to establish within 30 days

  • Demonstrable turnover evidence for last 3 financial years

  • Compliance with post-receipt inspection and advance sample processes

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA-certified turnover certificate for the last 3 financial years

4

EMD submission receipt or bank guarantee as per tender terms

5

Technical bid documents confirming product category and compliance statements

6

OEM authorization letter (if applicable) and service center details

7

Any existing ISI/AAA/TRTL/other standard certifications if referenced in ATC

Frequently Asked Questions

How to bid for Indian Army electronic weighing scales tender in India 2025

Bidders must submit GST, PAN, and three-year turnover documents, plus EMD of ₹177,000. Ensure a functional service centre in each consignee state or establish within 30 days of award. Provide an advance sample within 5 days; await 5-day approval before bulk production. Post-receipt inspection will be conducted by the Station Board of Officer.

What documents are required for Indian Army weighing scales procurement

Required documents include GST certificate, PAN, audited turnover for three years, EMD submission proof, technical bid, OEM authorization if applicable, and evidence of existing or planned service centre coverage. Ensure all documents align with tender terms and ATC specifics.

What are the technical requirements for electronic weighing scales tender

The tender specifies Electronic Weighing Scales (Q2) with no itemized BOQ; emphasis on sample process, post-receipt inspection, and service support. Compliance with supplier capabilities and timely sample approval are critical; ensure equipment meets warranty and service capacity expectations.

When is the advance sample required for the weighing scales bid

Advance sample must be submitted within 5 days of contract award. The buyer will approve or request modifications within 5 days; bulk supply must follow the approved sample, with delays potentially shifting delivery timelines but not attracting LD if buyer delays occur.

What are the payment terms for this Indian Army weighing scales contract

Payment is contingent on documentary evidence of establishing a Functional Service Centre. The ATC does not specify exact milestone payments; bidders should expect payments after compliance verification and sample approvals per contract terms.

How to demonstrate turnover for eligibility in weighing scales tender

Submit three-year average turnover via audited Balance Sheets or CA certificate. Turnover details should reflect the bidder’s capacity to support procurement scale, as required by the tender document, and must accompany the financial bid submission.

What is the role of the Station Board of Officer in inspection

Post Receipt Inspection is conducted by the Station Board of Officer at the consignee site to verify conformity and acceptance. This step ensures the delivered weighing scales meet contract specifications before final acceptance and payment release.

Are pre-dispatch inspections required for this weighing scales tender

Pre-dispatch inspection is not specified (NA) unless the ATC explicitly requires it. Bidders should prepare for post-receipt inspection and comply with advance sample approvals to prevent supply delays and ensure acceptance on delivery.

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