East Coast Railway Cab & Taxi Hiring Tender Sambalpur Odisha Monthly Basis 2000 km x 320 hours 2026

Tender Overview

East Coast Railway invites bids for cab and taxi hiring services on a monthly basis in Sambalpur, Odisha. Scope covers MUV category with a quota of 2000 km x 320 hours and outstation 24x7 availability. Estimated contract value around ₹2,312,018.28 with an EMD of ₹46,300. The contract allows a 25% variation in quantity or duration at the time of issue and post-award, ensuring flexibility within approved limits. Key compliance includes establishing a local service office in the consignee state and robust service support mechanisms. Unique terms govern payment, performance security, and subcontracting.

Technical Specifications & Requirements

• Category: Monthly cab & taxi hiring for MUV category
• Contractual flexibility: Variation up to 25% in scope or duration
• Financials: Estimated value ₹2,312,018.28; EMD ₹46,300; FDR/PBG options as security
• Security/Compliance: Office of service provider in the consignee state; dedicated toll-free support line; submission of all required certificates
• Payment terms: Vendor pays staff salaries/wages initially with statutory docs, then claims reimbursement from buyer
• Security instruments: FDR acceptable in lieu of PBG; must be endorsed to FA and CAO, East Coast Railway, Bhubaneswar
• Subcontracting: Prohibition without prior written consent; joint and several liability remains with the principal vendor
• Documentation: Upload of all required certificates/documents per ATC/Corrigendum; non-submission risks rejection
• Delivery/Service scope: 24x7 outstation cab service with MUV-class vehicles; continuous availability over the contract term

Terms, Conditions & Eligibility

• EMD: ₹46,300; may be submitted as prescribed, with documentary evidence
• Payment terms: Salaries paid by the service provider first; then reimbursement with statutory records (PF/ESIC); bank statements required
• Office presence: Local service office in the state of the consignee; documentary evidence required
• Support: Dedicated toll-free service number for end-user support
• Contractual changes: 25% variation permissible; service provider must comply unconditionally to revised scope
• Liability: Sub-contracting allowed only with buyer consent; primary bidder retains joint and several liability
• Security: FDR-based security accepted; original hard copy due within 15 days of award; scanned copy uploaded
• Submission: All required certificates and documents must be uploaded; otherwise rejection risk elevated