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Indian Army ISO 9001 Tower Server & Peripherals Tender 2025 - OEM MAF, Onsite Demo, 18.5" Monitor

Bid Publish Date

17-Nov-2025, 3:01 pm

Bid End Date

27-Nov-2025, 4:00 pm

Location

SONITPUR , ASSAM

Progress

Issue17-Nov-2025, 3:01 pm
AwardPending
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Quantity

10

Category

TOWER SERVER

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Manufacturer Authorization Form (MAF) required from the original equipment maker
  • • Onsite demonstration of equipment at the Indian Army site to verify compatibility with customized software
  • • Onsite warranty and dedicated toll-free support line demanded
  • • ISO 9001 certification required for bidder or OEM
  • • Quantity variation right: ±25% during contract and extended period with a defined delivery formula
  • • Product scope includes tower servers, 18.5-inch LED monitor, keyboard-mouse kit, 1TB HDD, 16 GB ECC RAM DDR V
  • • No explicit EMD value disclosed; expect standard government bid security requirements
  • • Five BOQ items listed, specific quantities not disclosed in data

Categories 6

DISCRETE COMPONENTS WIND MILL ENERGY PROJECT COMPUTER SERVER VIDEO MONITORS ULTRACENTRIFUGES NETWORK CARD

Tender Overview

The Indian Army, Department Of Military Affairs, issues a procurement tender for a bundle of IT hardware including tower servers, keyboard-mouse combo, 1000GB hard disks, 16 GB ECC RAM DDR V, and 18.5-inch LED monitors. The estimated quantity and value are not disclosed; however, the contract enables option clauses for ±25% quantity variance and extended delivery within the contract term. Aimed at equipping centralized or field IT setups, the order emphasizes OEM-led supply with warranty and commissioning at the buyer site.

Technical Specifications & Requirements

  • Product set: tower servers, keyboard-mouse bundles, 1TB HDD, 16 GB ECC RAM DDR V, 18.5" LED monitors.
  • OEM MAF: bidder must provide Manufacturer Authorization Form from the original equipment manufacturer.
  • Onsite demo: equipment demonstrated at buyer location to verify compatibility with customized Army software.
  • Warranty & support: onsite warranty provision required; dedicated/toll-free service line for support.
  • Quality standard: ISO 9001 certification required for bidder or OEM.
  • Delivery terms: option to increase quantity up to 25% during contract; delivery period calculated from last date of original delivery order with minimum 30 days rule.
  • Service capabilities: OEM must ensure service support and product compatibility with Army software environments.
  • BOQ: five items listed; exact quantities not disclosed in the summary data.

Terms, Conditions & Eligibility

  • EMD: not disclosed in data; bidders should expect standard security deposits per Army procurement norms.
  • Delivery clauses: option-based quantity adjustment up to 25%; delivery timeline derived from original delivery period.
  • MAF: mandatory BID Specific Manufacturer Authorization Form from OEM.
  • Demonstration: on-site equipment demo required prior to acceptance.
  • Warranty: onsite warranty supported at buyer location; dedicated service contact must be provided.
  • Certifications: ISO 9001 certification mandatory for bidder or OEM.
  • Contactability: dedicated/toll-free service line required for post-sale support.

Key Specifications

    • Product set: Tower Server; Keyboard & Mouse Combo; Hard Disk 1000GB; 16 GB ECC RAM DDR V; LED Monitor 18.5"
    • MAF: Bidder must submit BID Specific Manufacturer Authorization Form from OEM
    • Onsite Demo: Demonstration at buyer location for software compatibility
    • Warranty: Onsite warranty with service support at buyer site
    • Certification: ISO 9001 certified by bidder or OEM
    • Delivery Terms: Option to increase quantity up to 25%; delivery period starts from last date of original delivery order; minimum extension 30 days
    • BOQ: Total 5 items listed; exact quantities not provided in summary

Terms & Conditions

  • Quantity adjustments allowed up to 25% during contract and extended period with a defined delivery calculation

  • Must provide OEM Manufacturer Authorization Form (MAF) and onsite equipment demo at buyer site

  • Onsite warranty and dedicated service support line are mandatory

  • ISO 9001 certification required for bidder or OEM

Important Clauses

Option Clause: Quantity Adjustment

Purchaser may increase/decrease bid quantity by up to 25% at contract at time of placement; further 25% during currency at contracted rates; delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

OEM Demonstration

Bidder must arrange an on-site demonstration of equipment at buyer location to verify compatibility with customized Army software.

Warranty & Support

Onsite warranty support is mandatory; bidder/OEM must provide warranty services at the buyer's site and a dedicated service hotline.

Bidder Eligibility

  • Experience in supplying similar IT hardware (servers, RAM, HDD, peripherals) to government or defense entities

  • Valid ISO 9001 certification ( bidder or OEM )

  • OEM authorization (MAF) for all items in the proposed bundle

  • Ability to perform on-site demonstrations and provide onsite warranty

Documents 4

GeM-Bidding-8597085.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TOWER SERVER Intel Xeon E 2414 16 GB ECC RAM DDR V HDD 1000 GB Sata 7200 rpm Network Card Supported 1G 10G Tower 2 nos praveenkaur@876fwc 15
2 Key Board Mouse Combo Key Board Mouse Combo 2 nos praveenkaur@876fwc 15
3 Hard Disk 1000GB Hard Disk 1000GB 2 nos praveenkaur@876fwc 15
4 16 GB ECC Ram DDR V 16 GB ECC Ram DDR V 2 nos praveenkaur@876fwc 15
5 LED Monitor 18 Point 5 Inch LED Monitor 18 Point 5 Inch 2 nos praveenkaur@876fwc 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT hardware supply

4

Financial statements demonstrating turnover and stability

5

Bid security/EMD documents as per tender norms

6

OEM Authorization/MAF from the hardware manufacturer

7

ISO 9001 certification ( bidder or OEM )

8

Technical compliance document showing compatibility with customized Army software

9

Warranty and service support details (onsite) and toll-free contact information

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the Indian Army IT hardware tender in 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD, OEM MAF, ISO 9001, and technical compliance documents. Include on-site demo plan and detailed warranty/ support commitments. Ensure OEM authorization and delivery capability per the option clause allowing up to 25% quantity variation.

What documents are required for the army server tender 2025?

Submit GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD security document, OEM MAF, ISO 9001 certificate, onsite service plan, and warranty terms. Include technical compliance proof for tower server, RAM, HDD, and monitor bundles.

What are the technical specifications for the server components in this tender?

The bundle includes a Tower Server, Keyboard-Mouse Combo, 1TB HDD, 16 GB ECC RAM DDR V, and 18.5" LED Monitor. Exact model numbers are not specified; bidders must provide OEM-compliant configurations and demonstrate compatibility with customized Army software during onsite demo.

What is the delivery timeline and option clause for quantity variation?

Delivery timeline starts from the last date of the original delivery order, with a minimum 30-day extension when exercising the option clause. Quantity may be adjusted by up to 25% during placement and again during contract currency at contracted rates.

What is the required certification for bidders in this army procurement?

Bidders must hold ISO 9001 certification; the OEM may also hold ISO 9001. Proof of certification must be included with bid submission, along with OEM MAF and technical compliance documents.

How is on-site support and warranty handled for this army tender?

Onsite warranty is mandatory; bidder/OEM must provide warranty services at the buyer location. A dedicated toll-free service line must be available for post-sale support, ensuring rapid issue resolution for all bundle components.

What is required for the OEM Manufacturer Authorization Form (MAF) submission?

Bidders must attach a BID Specific MAF from the OEM, confirming authorization to supply the Tower Server, RAM, HDD, Monitor, and Keyboard-Mouse Bundle. The MAF must be current and match the exact proposed configurations.

What is the scope of items in the BOQ for this tender?

The BOQ lists five items in total, including Tower Server, Keyboard-Mouse Bundle, 1TB HDD, 16 GB ECC RAM DDR V, and 18.5" LED Monitor. Specific quantities are not disclosed in the available data; bidders should confirm quantities during bid clarification.