Panchayati Raj Department Bihar Library Items Tender Sitamarhi 2025 - IS0 ISO & 2 Years Warranty Solar UPS Procurement

Tender Overview

Organization: Panchayati Raj Department, Location: SITAMARHI, BIHAR. Procurement covers library items including 350 books, Almira 1, Book shelves 4, Chairs 15, Fans 2, Office tables 7, Desktops 1, UPS 1, Clock 1 with a total estimated value of ₹649,200. Scope also includes general furniture and equipment like tables and desks for Gram Panchayat SASAULA library. The bid emphasizes on-site display and delivery, with a delivery clause tied to original and extended periods under option. Critical differentiator includes mandatory samples, ISO certification, and local dealership preference for repair service, plus defined warranty. Unique aspect: requirement to physically display goods at Panchayat before final eligibility assessment. The tender targets procurement of local library infrastructure in Sitamarhi, Bihar, with emphasis on quantity flexibility up to 25% and post-award delivery scheduling.

Technical Specifications & Requirements

• Category: Library items and furniture
• Quantities/Items: 350 books, Almira 1, Book shelf 4, Chair 15, Fan 2, Office table 7, Desktop 1, Ups 1, Clock 1
• Total estimated value: ₹649,200
• Delivery/Display: Goods to be shown physically at the Gram Panchayat SASAULA; on-site assessment for eligibility
• Standards/Certifications: ISO certificate required; authorization certificate; payment through bank mandate; GST Return/GSTR-3B
• ATC prerequisites: Samples before bid closing; nearest dealer preference for repair services; 2-year warranty; PAN/UID self-attested; turnover certificates for last 3 years; GST compliance
• Option clause: 25% quantity variance during contract with proportional delivery time calculation
• EMD/Financials: Not explicitly listed, but regulatory terms imply compliance with standard EMD and bank guarantees
• BOQ status: No BOQ items available; scope defined by listed items and accompanying terms

Terms, Conditions & Eligibility

• Option Clause: 25% quantity increase/decrease at contract placement and during currency with proportional delivery period
• Samples: Mandatory sample provision before bid end date
• IS0/ISO: ISO certificate required; authorization certificate; PAN/UID self-attested
• Warranty: 2 years warranty; nearest dealer preference for repairs
• Payment/Bank: Bank mandate signed by bank authorities for e-payment; GST returns current year and GSTR-3B demonstrated
• Display/Assessment: Goods must be shown physically at Gram Panchayat SASAULA; eligibility determined post-assessment
• Turnover/Experience: Turnover certificate for last 3 years; similar work experience certificates
• Documentation: GST, PAN, experience certificates, financials, EMD documents, OEM authorizations, technical bid etc.