Indian Army Department of Military Affairs Refrigerator 180 LTR & Household Items Tender 2026
Bid Publish Date
22-Jul-2026, 10:21 am
Bid End Date
01-Aug-2026, 11:00 am
Location
Progress
Quantity
18
Category
CALENDAR FRAME
Bid Type
Two Packet Bid
Key Highlights
- • CRITICAL: Option to adjust quantity by up to 25% during contract and at the time of placement
- • CRITICAL: Pre-dispatch inspection at seller premises; external agency testing may be involved
- • CRITICAL: Advance sample approval required post-award before bulk production
- • CRITICAL: Items span multiple household/office categories (refrigerator, jute mat, frame items, mirror, tables, glass, keybox, SD card, curtains)
Categories
3
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a bundle of household and office items including a REFRIGERATOR 180 LTR, JUTE MATT 3X2 FT, CALENDAR FRAME, LOOKING MIRROR 4X2 FT WITH FRAME, PEG TABLE, TABLE GLASS 8MM 67X36 INCH, KEYBOX, SD CARD 32 GB, CURTAIN ROD 4FT WITH CLAMPS, and CURTAIN 4X3 FT. The scope covers multiple small-scope items with a single procurement exercise, targeting bulkish yet distinct equipment. The tender emphasizes inspection, sample approval, and post-award option for quantity variation up to 25%. Estimated value and EMD are not disclosed; pre-dispatch inspection is mandatory at seller premises, with buyer-borne inspection fees. This tender is positioned for centralized military supply needs and includes a pre-dispatch sample requirement. Bidder readiness to comply with inspection timelines and multi-item coordination differentiates compliant bidders.
Technical Specifications & Requirements
- Item categories: REFRIGERATOR 180 LTR, JUTE MATT 3X2 FT, CALENDAR FRAME, LOOKING MIRROR 4X2 FT WITH FRAME, PEG TABLE, TABLE GLASS 8MM 67X36 INCH, KEYBOX, SD CARD 32 GB, CURTAIN ROD 4FT WITH CLAMPS, CURTAIN 4X3 FT.
- Inspection framework: pre-dispatch inspection at seller premises; buyer/consignee or nominated external agency as decision-maker; external labs’ testing costs borne by buyer; seven-day inspection readiness window after email notification; advance sample submission requirement if specified.
- Clauseal flexibility: option to increase/decrease quantity by up to 25% during contract; delivery period adjustments anchored to the last delivery order date; minimum additional delivery time 30 days. No explicit technical specs or standards listed in the data provided.
- Sample clause: post-award advance sample approval before bulk manufacturing; adherence to contract specifications is mandatory for bulk release.
Terms, Conditions & Eligibility
- EMD: not disclosed in the data; bidders should anticipate standard government EMD submission per DMAs terms.
- Delivery: extended delivery calculations apply for option quantities; actual delivery windows depend on contract orders and extended periods.
- Inspection: pre-dispatch inspection costs borne by buyer; in-house testing facility usage may be free; external lab/testing costs borne by buyer; 7-day readiness window after inspection notification.
- Documentation: advance sample approvals required where applicable; seller to coordinate with buyer-nominated inspection agency; conformity to contract specifications required before dispatch.
Key Specifications
-
- Product: REFRIGERATOR 180 LTR; no explicit model/brand specified
-
- Accessories: JUTE MATT 3X2 FT, CALENDAR FRAME, LOOKING MIRROR 4X2 FT WITH FRAME
-
- Furniture/fixtures: PEG TABLE, TABLE GLASS 8MM 67X36 INCH
-
- Security/office: KEYBOX, SD CARD 32 GB
-
- Drapery: CURTAIN ROD 4FT WITH CLAMPS, CURTAIN 4X3 FT
-
- Compliance: no explicit standards listed; bidders should reference standard procurement documentation and ensure item conformity
Terms & Conditions
-
Option Clause: quantity can vary ±25% during contract at contracted rates
-
Pre-dispatch inspection: buyer or nominated agency; inspection fees borne by buyer
-
Advance sample approval: required before bulk manufacturing
-
Delivery timeline: calculated extension based on additional quantity with a minimum 30 days
Important Clauses
Payment Terms
Payment terms will be specified in the contract; general DMAs terms apply including any advance/ milestone payments.
Delivery Schedule
Delivery periods extend based on option quantities; minimum 30 days added when applicable; final dates depend on awarded quantities.
Penalties/Liquidated Damages
Penalty terms will be defined in the contract if delivery or quality are delayed; LD rates not provided in the data.
Bidder Eligibility
-
Experience in supplying multi-item procurement for government/defense entities
-
Ability to meet pre-dispatch inspection requirements
-
Demonstrated compliance with supplier documentation and OEM authorizations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
REFRIGERATOR 180 LTR , JUTE MATT 3X2 FT , CALENDAR FRAME , LOOKING MIRROR 4X2 FT WITH FRAME , PEG TABLE , TABLE GLASS 8MM 67X36 INCH , KEYBOX , SD CARD 32 GB , CURTAIN ROD 4FT WITH CLAMPS , CURTAIN 4X3 FT
Pre-Bid & Qualification
Pre-Bid Date
23-07-2026 09:00:00
Pre-Bid Venue
AIRFORCE STATION PATHANKOT
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gurdaspur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Gurdaspur | Gurdaspur | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9641858.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
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REFRIGERATOR 180 LTR
REFRIGERATOR 180 LTR
JUTE MATT 3X2 FT
JUTE MATT 3X2 FT
CALENDAR FRAME
CALENDAR FRAME
LOOKING MIRROR 4X2 FT WITH FRAME
LOOKING MIRROR 4X2 FT WITH FRAME
PEG TABLE
PEG TABLE
TABLE GLASS 8MM 67X36 INCH
TABLE GLASS 8MM 67X36 INCH
KEYBOX
KEYBOX
SD CARD 32 GB
SD CARD 32 GB
CURTAIN ROD 4FT WITH CLAMPS
CURTAIN ROD 4FT WITH CLAMPS
CURTAIN 4X3 FT
CURTAIN 4X3 FT
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | REFRIGERATOR 180 LTR | REFRIGERATOR 180 LTR | 1 | nos | mgill947 | 15 | |
| 2 | JUTE MATT 3X2 FT | JUTE MATT 3X2 FT | 4 | nos | mgill947 | 15 | |
| 3 | CALENDAR FRAME | CALENDAR FRAME | 2 | nos | mgill947 | 15 | |
| 4 | LOOKING MIRROR 4X2 FT WITH FRAME | LOOKING MIRROR 4X2 FT WITH FRAME | 1 | nos | mgill947 | 15 | |
| 5 | PEG TABLE | PEG TABLE | 4 | nos | mgill947 | 15 | |
| 6 | TABLE GLASS 8MM 67X36 INCH | TABLE GLASS 8MM 67X36 INCH | 1 | nos | mgill947 | 15 | |
| 7 | KEYBOX | KEYBOX | 1 | nos | mgill947 | 15 | |
| 8 | SD CARD 32 GB | SD CARD 32 GB | 1 | nos | mgill947 | 15 | |
| 9 | CURTAIN ROD 4FT WITH CLAMPS | CURTAIN ROD 4FT WITH CLAMPS | 1 | nos | mgill947 | 15 | |
| 10 | CURTAIN 4X3 FT | CURTAIN 4X3 FT | 2 | nos | mgill947 | 15 |
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar procurement
Financial statements (last 2-3 years)
EMD submission proof (as per bid terms)
Technical bid documents and compliance certificates
OEM authorizations or supplier approvals if applicable
Frequently Asked Questions
What documents are required for this Indian Army tender in 2026?
Bidders must submit GST registration, PAN card, experience certificates for similar supply, financial statements, EMD proof, technical bid documents, and OEM authorizations where applicable. These documents ensure compliance with pre-dispatch inspection, sample approval, and quantity option terms.
How does the 25% quantity option affect delivery timelines for this army procurement?
The option allows ±25% quantity variation at contract award and during currency; delivery periods extend proportionally using the formula (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What is required for pre-dispatch inspection in this DMAs tender?
Inspection occurs at the seller premises or a designated site; the buyer or nominated agency conducts the inspection and may require an advance notification. External lab testing costs are borne by the buyer; in-house testing is at the seller’s facility.
What items are included under this Indian Army procurement package?
The package includes a REFRIGERATOR 180 LTR, JUTE MATT 3X2 FT, CALENDAR FRAME, LOOKING MIRROR 4X2 FT WITH FRAME, PEG TABLE, TABLE GLASS 8MM 67X36 INCH, KEYBOX, SD CARD 32 GB, CURTAIN ROD 4FT WITH CLAMPS, and CURTAIN 4X3 FT.
When is advance sample submission required for this tender?
After contract award, the successful bidder must obtain advance sample approval from the buyer before bulk manufacturing begins; this ensures conformity with contract specifications and acceptance criteria.
What are the delivery risk factors for the DMAs 2026 procurement?
Risks include quantity fluctuation up to 25%, potential inspection delays up to seven days, and extended delivery periods if the option clause is exercised; bidders should plan for coordinated multi-item shipment and inspection scheduling.
Are there any specific brand or OEM requirements for the items?
The tender data does not specify brand names; bidders should verify OEM authorizations where applicable and ensure all items meet standard procurement conformity through supplier certifications and product documentation.
What standards or certifications are required for the refrigerator and clock items?
No explicit standards are listed in the provided data; bidders should verify IS/ISO certifications during bidding and attach compliance documents, along with any internal QA/QC procedures for multi-item orders.
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Documents 4
GeM-Bidding-9641858.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS