Union Public Service Commission Scanner (V3) Tender Central Delhi 2026 – ADF, DPI, On‑Site Warranty
Bid Publish Date
28-Aug-2026, 5:35 pm
Bid End Date
07-Sep-2026, 6:00 pm
EMD
₹12,000
Location
Progress
Tender Overview
The Union Public Service Commission (UPSC) invites bids for a Scanner (V3) under the Department of Personnel and Training in Central Delhi, Delhi 110002. The procurement includes a high‑end document scanner with document feeder capabilities, mandatory ADF compatibility, and on‑site warranty. Estimated value is not disclosed; the EMD is ₹12,000. The contract allows a 25% quantity variation at the bid and contracted rates, with delivery timelines linked to the original/extended delivery period. This tender emphasizes on‑site service and adherence to the purchaser’s ATCs. The unique aspect is the option to scale quantity within contracted rates during the currency of the contract, ensuring flexibility for UPSC procurement needs.
Technical Specifications & Requirements
- Scanner Type: Document scanner with Document Feeder capability
- Scanning Technology: Colour scanning; duplex capability
- Maximum Scan Size: Not specified
- Maximum Optical Resolution: Not specified
- Simplex Colour Scan Speed at 200 dpi (ppm): Not specified
- Duplex Colour Scan Speed (ipm): Not specified
- Daily Duty Cycle: Not specified
- Duplex Scanning: Yes/Supported
- Automatic Document Feeder (ADF) Tray Capacity (75 GSM): Not specified
- On Site Warranty: As per clause, duration to be defined in bid docs
Terms, Conditions & Eligibility
- EMD: ₹12,000 (prescribed in bid terms)
- Delivery Terms: Option to increase quantity by up to 25% during contract and extended period with proportional time; delivery period starts from last date of original delivery order
- Certification: Bidders must upload all certificates/documents sought in Bid document/ATC/Corrigendum
- ATC Compliance: Adhere to additional technical specifications in bid document
- Eligibility: Compliance with tender ATCs and required documentation; no BOQ items present
- Warranty & Penalty: On‑site warranty terms requested; penalties/LD to be defined in bid docs
Key Specifications
-
Scanner with Document Feeder and duplex colour scanning
-
ADF tray capacity (75 GSM) to be specified in final BOQ
-
On-site warranty duration to be defined in bid documents
-
Delivery terms allow up to 25% quantity variation
Terms & Conditions
-
Quantity variation up to 25% at contract placement and during currency
-
Delivery period may extend with extended quantity; calculated time formula
-
Mandatory upload of all certificates/documents as per Bid doc/ATC/Corrigendum
-
Compliance with additional technical specifications in bid documents
-
EMD amount fixed at ₹12,000; payment terms to be defined in contract
Important Clauses
Payment Terms
Details to be provided in final bid documents; EMD ₹12,000 required with bid submission; terms may include advance and milestone payments per UPSC policy
Delivery Schedule
Delivery window linked to original delivery order date; extended delivery time proportional to quantity variation with minimum 30 days
Penalties/Liquidated Damages
LD clauses to be defined in ATC/Contract; likely include delay penalties for non‑compliance with delivery schedule
Bidder Eligibility
-
Experience in supplying/servicing document scanners with ADF functionality
-
Demonstrated capability to meet UPSC ATCs and additional technical specifications
-
Financial stability evidenced by audited statements and GST/PAN compliance
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
29
OEM Avg. Turnover
23
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Scanner (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
26
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110069
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sominlal John Touthang | 110069,UPSC, Dholpur House, Shahjahan Road, New Delhi | New Delhi | Delhi | 110069 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9719605.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for previous scanner supply/installation
Financial statements (audited if available)
EMD submission proof (₹12,000)
Technical bid documents and compliance certificates
OEM authorization (if applicable)
Any other documents specified in the ATC/Corrigendum
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Scanner Type | Sheet Fed |
| Generic | Scanning Technology | Contact Image Sensor (CIS) |
| Generic | Maximum Scan Size | A4, Legal and A3, A4, Legal, A3 and A3+ Or higher |
| Performance | Maximum Optical Resolution (in Dpi) | 600, 1200, 2400, 4800 Or higher |
| Performance | Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder | 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher |
| Performance | Duplex Colour Scan Speed for document (in ipm) for Document Feeder | 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher |
| Document Handling | Daily Duty Cycle (Number of Pages) | 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher |
| Document Handling | Duplex Scanning | Yes Or higher |
| Document Handling | Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) | 201 to 300, 301 to 500 Or higher |
| Certification | On Site Warranty (in Years) | 2, 3 Or higher |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the UPSC scanner tender in Central Delhi 2026?
Bidders must submit the required documents listed in the Terms & Conditions, include an EMD of ₹12,000, and comply with the additional technical specifications. Ensure OEM authorizations if applicable, and prepare a detailed technical bid showing ADF, duplex, and warranty terms. Delivery schedule follows original order date with possible 25% quantity variation.
What documents are required for the UPSC scanner procurement in Delhi?
Submit GST certificate, PAN card, experience certificates of similar scanner supply, audited financial statements, EMD proof of ₹12,000, technical bid and compliance certificates, and OEM authorizations if required. Ensure all ATC and Corrigendum certificates are uploaded with bid.
What are the technical specifications for the UPSC scanner tender in Central Delhi?
Tender specifies a Scanner with Document Feeder and duplex colour scanning. Maximum scan size and optical resolution are not disclosed in the available data; bidders must reference the bid document for exact DPI, ppm/ipm, and ADF sheet capacity requirements.
What is the EMD for the UPSC scanner procurement in Delhi and payment terms?
The EMD is ₹12,000. Payment terms are defined in the contract and ATC; typically include submission of EMD with bid, followed by payment milestones as per UPSC policy. Verify final payment schedule in the bid document and contract clauses.
When is the delivery deadline for the UPSC scanner tender in Delhi 2026?
Delivery schedule is linked to the last date of the original delivery order; quantity increases up to 25% may extend the delivery period proportionally, with a minimum 30 days; exact dates to be confirmed in the contract and delivery order.
What certifications and compliance are required for this UPSC scanner bid in Delhi?
Submit all certificates required by the Bid Document/ATC/Corrigendum. Ensure compliance with any OEM authorizations and technical specification requirements stated in the tender. On‑site warranty terms should be specified in the final bid and contract.
What is the scope of the 25% quantity variation clause in this UPSC tender?
The purchaser may increase or decrease the bid quantity up to 25% at contract placement and during currency, with delivery time adjusted by the specified formula. The additional time calculation is: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What is required in the on-site warranty for the UPSC scanner tender?
The tender requires an on-site warranty term; the exact duration and coverage will be clarified in the bid documents. Vendors should plan for on-site service support and spare parts availability within the warranty period.