Indian Army Department of Military Affairs Automotive Spare Parts Tender 2026India – Engine Packing Kit, Clutch, Filters & Gaskets

Tender Overview

The Indian Army (Department Of Military Affairs) seeks procurement of automotive spare parts across 15 items, including engine packing kit, clutch plate, pressure plate, filters, hoses, gaskets, and related components. Scope targets general vehicle maintenance for tractors and allied equipment, with a separate BOQ listing 15 items (references absent). The contract allows quantity adjustments up to 25% during initial and ongoing periods, with delivery timelines linked to the original delivery period and adjusted based on quantity changes. A functional service center requirement is imposed for carry-in warranties, or on-site warranty if applicable. The tender emphasizes sample approval prior to bulk production and a defined escalation matrix for service support. The opportunity requires OEM/ Bidder readiness to establish service infrastructure within 30 days if not existing.

Technical Specifications & Requirements

• Total items: 15 (BOQ mentions 15 items but specific item details are not disclosed)
• Categories mentioned in tender field: HOURS METER, RADIATOR HOSE, PUSH BUTTON, ENGINE PACKING KIT, HEAD GASKET, SHIMS, CLUTCH PLATE ACE TRACTOR, PRESSURE PLATE ACE TRACTOR, FUEL FILTER, OIL FILTER, FUEL PIPE, CLOTH FILTER, HOSE PIPE
• No explicit performance standards or brand specifications are provided in the data
• Service & support requirements include a dedicated toll-free number, escalation matrix, and on-site/ carry-in warranty service coverage
• Advance sample approvals are required within 5 days of award; modification lists to be provided within 5 days
• The tender includes a generic option clause for quantity adjustment and delivery timeline calculations

Terms, Conditions & Eligibility

• Option Clause: Quantity can be increased or decreased by up to 25%; extended delivery time follows a calculated formula, with minimum 30 days
• Service Center Requirement: Functional service center in each consignee state for carry-in warranty; 30 days to establish if not present
• Dedicated Service Support: Toll-free number and escalation matrix required
• Advance Sample: Submit 2 advance samples within 5 days of contract award; approval or modification list within 5 days; bulk supply per approved sample
• Payment & Delivery: Delivery period tied to contract schedule; LD penalties not specified in data; actual payment terms not disclosed
• Documentation: GST, PAN, Experience certificates, Financial statements, EMD documents, OEM authorizations are typical expectations implied by T&Cs, though explicit list is not provided