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Indian Army Department Of Military Affairs Engine Spare Parts Tender India 2025: ISI/AAA-TRTL Components Supply

Bid Publish Date

26-Dec-2025, 10:04 am

Bid End Date

13-Jan-2026, 11:00 am

Value

₹18,000

Location

DARJEELING , WEST BENGAL

Latest Corrigendum Available

Progress

Issue26-Dec-2025, 10:04 am
Corrigendum10-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

17

Category

PINION

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: none stated beyond standard certificates
  • • Technical certifications: mandatory certificates for bid submission; pre-dispatch inspection regime
  • • Special clauses: option to increase/decrease quantity up to 25%; extended delivery periods with a formula
  • • Important eligibility criteria: compliance with inspection process, certificate uploads, and supplier capability for eight components
  • • Warranty/AMC: not specified in the tender data
  • • Penalty/Performance bonds: not specified; standard rejection rights and LD implications implied by inspection clause
  • • Delivery/Installation: delivery starts after original delivery order; 30+ day minimum extension logic
  • • Procurement focus: automotive spare parts for PINION to HEAD LIGHT BULB used by Indian Army

Categories 10

ELECTROMAGNET BEAM IRRADIATION FAN ACCELERATOR CABLE CABLE BULB FLEXIBLE PIPE AIR COOLED ENGINE GEAR BEARINGS BUSHINGS AND GEARS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a multi-item supply tender covering eight engine and vehicle components: PINION, FAN BELT, CLUTCH RELEASE BEARING, FUEL FLEXIBLE PIPE, SPARK PLUG, ACCELERATOR CABLE, SOLENOID SWITCH, and HEAD LIGHT BULB. Estimated value is ₹18,000, with unspecified start/end dates and locations. The scope centers on procurement of basic automotive replacements to support standard military vehicles. Key differentiators include a stringent pre-dispatch inspection regime and mandatory certificate uploads to avoid rejection. The option clause allows quantity adjustments up to 25% during or after contract placement, with delivery timing linked to the original period. Emphasis on compliance with inspection procedures and certificate submission sets the bid apart.

Technical Specifications & Requirements

  • Product categories: vehicle spare parts for PINION, FAN BELT, CLUTCH RELEASE BEARING, FUEL FLEXIBLE PIPE, SPARK PLUG, ACCELERATOR CABLE, SOLENOID SWITCH, HEAD LIGHT BULB
  • Inspection: pre-dispatch inspection at seller premises; external labs may be used; buyer bears external testing charges; 7 days lead time for inspection notice; rejection rights preserved; sample submission timelines apply
  • Certificates: mandatory upload of required bid documents; bidder may be rejected for missing documents
  • No detailed technical standards provided; emphasis on authenticity of components and eligibility certificates; BOQ items listed as N/A in quantity/units

Terms, Conditions & Eligibility

  • EMD: not specified in tender data
  • Delivery terms: option to modify quantity by up to 25%; additional delivery time calculated with minimum 30 days; delivery starts from last date of original delivery order
  • Payment terms: not specified; pre-dispatch inspection fees borne by buyer for external agency; internal testing facilities provided by seller
  • Documentation: mandatory certificates/documents as per bid; GST, PAN, experience and financials required by standard tender rules; OEM authorizations may be required
  • Penalties: standard LD terms not detailed; inspection and rejection rights retained by consignee; extended timelines subject to conditions
  • Eligibility: compliance with inspection, certificate uploads, and supply capability for eight listed components; no product quantity estimates provided

Key Specifications

  • Product/service names: PINION, FAN BELT, CLUTCH RELEASE BEARING, FUEL FLEXIBLE PIPE, SPARK PLUG, ACCELERATOR CABLE, SOLENOID SWITCH, HEAD LIGHT BULB

  • Quantities: not specified (BOQ items listed as N/A)

  • Estimated value: ₹18,000

  • Experience: general supplier capability for automotive spare parts

  • Quality/standards: certificates and pre-dispatch inspection; no specific IS/ISO numbers provided

  • Delivery: option-based quantity adjustment up to 25%; minimum 30 days extension if needed

  • Testing: external lab testing may be charged to buyer; in-house testing facilities provided by seller

Terms & Conditions

  • Option to adjust quantity by up to 25% during/after contract with corresponding delivery extension

  • Pre-dispatch inspection at seller premises; buyer or nominated agency may conduct testing; external charges borne by buyer

  • Mandatory submission of certificates/documents; non-submission may lead to bid rejection

Important Clauses

Payment Terms

Payment terms not explicitly stated; inspection charges for external labs borne by buyer; internal testing facilities available with seller

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time computed as (increased quantity / original quantity) × original duration, min 30 days

Penalties/Liquidated Damages

Not explicitly defined; buyer reserves rights on inspection outcomes and potential rejection; liquidated damages not detailed

Bidder Eligibility

  • Proven experience supplying automotive spare parts or similar goods to government bodies

  • Valid GST registration and PAN

  • Ability to meet pre-dispatch inspection and certificate submission requirements

  • Financial capacity to handle small-scale procurement valued around ₹18,000

Past Similar Tenders (Historical Results)

5 found

Clutch Cable,Spark Plug,AC Filter,Relay Solenoid,Clutch Lining,Release Brg,Alternative Rep Kit

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BARAMULLA, JAMMU & KASHMIR

Posted: 31 May 2025
Closed: 25 June 2025
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FUEL FILTER,AIR FILTER,IGNITION COIL,SPARK PLUG,SPIDER BRG,TIMING BELT,CLUTCH CABLE,BRAKE SHOE,CLUT

Indian Army

Posted: 4 November 2024
Closed: 26 November 2024
GEM

Rear Wheel Brg,Spider Brg,Spark Plug,Fan Belt,Main Relay,Fuel Relay,Clutch Release Brg,Wheel Cyl Re

Indian Army

Sri Ganganagar, RAJASTHAN

Posted: 4 January 2025
Closed: 1 February 2025
GEM

Solenoid Switch,Self Pinion,Speedometer Cable,Air Pressure pipe,Clutch Plate Assy,Greasing Pipe,Rot

Indian Army

DARJEELING, WEST BENGAL

Posted: 15 February 2025
Closed: 8 March 2025
GEM

Head Light Assy,Rear Propellent Shaft,Fuel Feed Pump,Bulb 24V 21W,Spark Plug,Clutch Disc,Fuel Water

Indian Army

LEH, JAMMU & KASHMIR

Posted: 18 December 2024
Closed: 8 January 2025
GEM

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PINION PINION 1 nos smbehera 15
2 FAN BELT FAN BELT 1 nos smbehera 15
3 CLUTCH RELEASE BRG CLUTCH RELEASE BRG 1 nos smbehera 15
4 FUEL FLEXIBLE PIPE FUEL FLEXIBLE PIPE 4 nos smbehera 15
5 SPARK PLUG SPARK PLUG 4 nos smbehera 15
6 ACCELERATOR CABLE ACCELERATOR CABLE 1 nos smbehera 15
7 SOLENOID SWITCH SOLENOID SWITCH 2 nos smbehera 15
8 HEAD LIGHT BULB HEAD LIGHT BULB 3 nos smbehera 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar supply (vehicle spare parts)

4

Financial statements demonstrating capability to bid

5

EMD/Security deposit documentation (as applicable per tender)

6

Technical bid documents and certificate uploads

7

OEM authorization letters (if required by terms)

8

Any certificates validating compliance with inspection requirements

Corrigendum Updates

2 Updates
#1

Update

10-Jan-2026

Extended Deadline

13-Jan-2026, 11:00 am

Opening Date

13-Jan-2026, 11:30 am

#2

Update

07-Jan-2026

Extended Deadline

10-Jan-2026, 11:00 am

Opening Date

10-Jan-2026, 11:30 am

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid in the Indian Army engine parts tender for 2025?

Bidders must submit GST, PAN, experience certificates, and financials along with technical documents. Ensure pre-dispatch inspection readiness and certificate uploads. The tender allows quantity variation up to 25%; comply with inspection timetable and provide OEM authorizations if required by the terms.

What documents are required for the India Army vehicle spare parts bid 2025?

Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD documentation, OEM authorizations (if applicable), and technical bid documents. Ensure all certificates are uploaded before bid submission to avoid rejection per terms.

What are the technical specifications for engine parts in this tender?

Specific part names are PINION, FAN BELT, CLUTCH RELEASE BEARING, FUEL FLEXIBLE PIPE, SPARK PLUG, ACCELERATOR CABLE, SOLENOID SWITCH, and HEAD LIGHT BULB. No explicit performance numbers or standards are listed; focus on certificate uploads and pre-dispatch inspection readiness.

When is the delivery period for the Indian Army parts tender?

Delivery starts after the last date of the original delivery order. If the quantity increases, the extended period is calculated as (increased quantity/original quantity) × original duration, with a minimum of 30 days; the purchaser may extend within the contracted rates.

What is the EMD requirement for the Army procurement of spare parts?

EMD details are not specified in the tender data provided. Bidders should look for EMD requirements in the official bid document and prepare to submit as per the standard government procurement guidelines.

What are the inspection procedures for pre-dispatch in this tender?

Pre-dispatch inspection may be conducted at the seller’s premises or via nominated external agencies. The buyer bears external testing charges; the seller provides in-house testing facilities; the buyer’s representative must schedule inspection within 7 days of notification.

What certificates must be uploaded to avoid bid rejection by the Army?

Bidders must upload all certificates sought in the bid document, including GST, PAN, experience, financials, and any OEM authorizations. Failure to provide required certificates can lead to rejection as per the Bid Specific Terms.

What is the typical contract quantity adjustment allowed in military tenders?

The purchaser reserves the right to increase or decrease the quantity up to 25% of the bid quantity at contract placement and during the currency of the contract, with corresponding delivery time adjustments and original rate protections.