Gujarat Legal Department Multifunction Machine MFM (V2) Tender 2025 Sabarkantha Gujarat - MFM Standards & Quantity Flexibility
Bid Publish Date
09-Dec-2025, 4:17 pm
Bid End Date
19-Dec-2025, 5:00 pm
Location
Progress
Key Highlights
- • OEM/Authorized Seller requirement for imported MFM units with India service presence
- • 25% quantity variation rights during contract and currency period
- • Delivery period calculations tied to original delivery date with minimum 30 days extension
- • Mandatory certificate uploads to avoid bid rejection under ATC/ Corrigendum
- • No BOQ items published; procurement appears focused on core MFM functionality and service
- • IS/standards not explicitly listed in available data; respond with standard-compliant documentation
Tender Overview
The opportunity is issued by the Gujarat Legal Department for a Multifunction Machine MFM (V2) (Q2) located in Sabarkantha, Gujarat 383001. The tender implies a flexible quantity clause allowing up to a 25% increase at contracted rates and a delivery timeline tied to the original delivery period, with extension rules. Bidders must ensure compliance with OEM support requirements for imported products, including in-country service capability. The scope centers on a single MFM solution, with no BOQ items available, signaling a potentially streamlined procurement focused on core functionality and post-sales support.
- Organization: Gujarat Legal Department
- Location: Sabarkantha, Gujarat 383001
- Product category: Multifunction Machine MFM (V2) - Q2
- Quantity flexibility: up to 25% additional quantity; delivery extensions calculated as (Additional quantity / Original quantity) × Original delivery period
- Delivery timing: linked to original delivery order date; minimum extension logic applies
- OEM/After-sales: mandatory for imported products with registered India presence for service
- Key differentiator: ATC-compliant submission and certificate uploads as part of bid compliance
Technical Specifications & Requirements
- Product: Multifunction Machine MFM (V2) per tender category; no explicit performance specs published in the BOQ
- Standards/Certifications: not specified in the available data; bidders must infer from ATC and bidder certificates
- Delivery/Installation: not detailed; delivery period adjusts as per option clause; extension method defined in terms
- OEM/Support: for imported products, must have an Indian registered office of the OEM or Authorized Seller with after-sales service capability
- Documentation readiness: bidders must upload required certificates and compliance documents to avoid rejection
- Compliance: adherence to Buyer Added Bid Specific Terms and ATC is mandatory for bid validity
Terms, Conditions & Eligibility
- Quantity option clause: bidder must honor up to 25% increase/decrease in bid quantity at contracted rates
- Delivery extension rule: additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- OEM requirement: imported products must have a registered Indian presence for after-sales service
- Documentation: failure to upload required certificates/documents may lead to bid rejection
- Compliance: bidders must adhere to all ATC and Corrigendum terms; non-compliance triggers rejection
- Risk/penalty: no explicit LD/penalty details provided in available data; ensure strict adherence to terms
- Important note: no BOQ items available; project scope appears focused on core MFM functionality and support
Key Specifications
-
Product/service names: Multifunction Machine MFM (V2)
-
Category: Q2 equipment (office automation/printing/scanning functionality implied)
-
Quantity: not specified in BOQ; bidding requires capability to handle up to 25% quantity increase
-
EMD/Value: not disclosed in available data; bidders should prepare to meet ATC requirements
-
Experience: prior supply/installation of MFM devices or similar equipment recommended
-
Quality/Compliance: upload required certificates; OEM/Authorized Seller presence for imported items
-
Delivery/Support: Indian registered office for after-sales service if imported
Terms & Conditions
-
Delivery terms include option to adjust quantity by up to 25% with corresponding time adjustments
-
Imported MFM must have OEM/Authorized Seller in India for service support
-
Bid must include required certificates; non-submission leads to rejection
Important Clauses
Payment Terms
Not specified in data; ensure to verify in ATC and bid documents
Delivery Schedule
Delivery period begins after original delivery order; option clause governs extended time with minimum 30 days
Penalties/Liquidated Damages
Not disclosed in available tender data; verify in official ATC
Bidder Eligibility
-
Proven experience in supplying or implementing Multifunction Machine devices or similar office automation equipment
-
Ability to meet OEM/Authorized Seller service requirements for imported equipment
-
Compliance with upload of required certificates as per ATC and Corrigendum
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
7
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Multifunction Machine MFM (V2) (Q2)
Authority Records
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Documents 4
GeM-Bidding-8689183.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFM supply/installation
Financial statements (last 2-3 years) or turnover proof
Payment of EMD/ Security deposit details (amount not specified in data, prepare per ATC)
Technical bid document showing specification conformity
OEM authorization/authorisation letter (for imported equipment)
Any other certificates requested in Bid/ATC documents
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the MFM tender in Sabarkantha Gujarat 2025?
Bidders should prepare GST, PAN, experience proofs, and financial documents; ensure OEM authorization for imported MFM devices and upload all certificates to fulfill ATC requirements. The tender allows up to 25% quantity variation and requires compliance with the option delivery terms. Verify term details in the ATC.
What documents are required for the Gujarat Legal Department MFM bid 2025?
Submit GST registration, PAN, up-to-date financial statements, experience certificates for similar MFM projects, OEM authorization for imported units, and technical bid documents showing conformity to the MFM (V2) specifications. Upload all mandatory certificates to avoid rejection.
What is the delivery extension rule for MFM procurement in Gujarat?
Delivery extensions follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If the original period is under 30 days, extension equals the original period. The Purchaser may extend further up to the original period.
What OEM requirements apply to imported MFM devices in this tender?
Imported MFM devices must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service; submit the certificate proving India-based service capability as part of bid compliance.
Are there any BOQ items published for this tender in Gujarat?
No BOQ items are published in the available data; the procurement appears to focus on core MFM functionality and associated service requirements. Bidders should assume a single-unit supply with service commitments and price at contract rates.
What certificates are mandatory to avoid bid rejection for this MFM tender?
Mandatory certificates include GST, PAN, experience certificates, financials, OEM authorization for imported equipment, and technical compliance documents. Upload these with the bid and ensure alignment with ATC and Corrigendum terms to avoid rejection.
What is the scope and category of the MFM device in this tender?
The device is categorized as Multifunction Machine MFM (V2) under Q2, implying a multifunction office device. The tender emphasizes compliance, service readiness, and quantity flexibility rather than detailed performance specs in the available data.