Banaras Locomotive Works Label Printer Tender Varansi Uttar Pradesh IS 550 Compliant 2026
Bid Publish Date
31-Aug-2026, 10:43 am
Bid End Date
10-Sep-2026, 11:00 am
Value
₹56,125
Location
Progress
Key Highlights
- • Brand/OEM authorization required from original equipment manufacturer
- • 1 year government/PSU supply experience criterion
- • 25% quantity variation rights during order and currency of contract
- • IS/ISO standard compliance and IP rating considerations
- • Delivery address specific to BLW Varanasi Central Hospital
- • Past performance documents acceptable as proof of work
- • GeM IP address policy enforcement
- • Supply-only scope with no installation included
Tender Overview
Banaras Locomotive Works of the Indian Railways invites offers for Label Printer / Barcode Printer supply at BLW Varanasi, Uttar Pradesh. Estimated value is ₹56,125 with scope limited to the supply of goods (no installation included). The procurement concentrates on print technology, resolution, speed, media handling, connectivity, battery capacity, and IP rating, aligned with railway-grade durability. The address for delivery/handover is BLW Central Hospital, Varanasi. The tender emphasizes verification of supplier credentials, OEM authorization, and compliance with government procurement norms. A key differentiator is the inclusion of delivery flexibility up to 25% quantity and possible schedule shifts while retaining contracted rates.
- Organization: Banaras Locomotive Works (Indian Railways)
- Location: Varanasi, Uttar Pradesh
- Product: Label Printer / Barcode Printer
- Estimated value: ₹56,125
- Delivery scope: Supply of Goods only
- Special terms: 25% quantity variation rights, OEM authorization required
- Delivery address: BLW Varanasi Central Hospital
- Compliance: Documentation and certificates per ATC/corrigendum
- Unique context: Government procurement with past-performance evidence for similar govt supply work
Technical Specifications & Requirements
- Product category: Label Printer / Barcode Printer with specification disclosures including:
- Printing Technology and Minimum Resolution (dpi)
- Minimum Print Speed (mm/sec) and Maximum Print Width
- Ribbon Support and Media Support details
- Connectivity/Interface options and Power provisions
- Battery Capacity (mAh) for mobile/field use
- IP Rating for rugged railway environments
- Emphasized data points: accurate model/brand, ISI/ISO certifications if any, and compatibility with labelling standards used in railway stores
- Delivery/installation expectations: supply-only, delivery to BLW Varansi
- Eligibility: bidder must show 1 year prior govt/non-govt supply of similar printers with contract copies
- Documentation: OEM authorization and certificate uploads as per ATC
- Compliance: Adherence to Indian public procurement norms
Terms & Eligibility
- EMD: Not explicitly stated; bidders should verify in ATC/Corrigendum
- Experience: Must have supplied similar category products to government/PSU for at least 1 year prior to bid opening, supported by contracts
- Authorization: OEM/authorised distributor authorization form required with bidder details
- Delivery: Goods supply with potential quantity variation up to 25%, delivery period aligned with original contract terms
- Payment Terms: Not specified in summary; bidders should confirm in terms document
- Submission: Upload all required certificates/documents per ATC
- Past Performance: Evidence acceptable through contracts/murchase orders
- IP Address Rule: GeM IP address policy applies to bids
Key Specifications
-
Label Printer / Barcode Printer
-
Printing Technology: specified in tender
-
Minimum Resolution: specified in dpi
-
Minimum Print Speed: specified in mm/sec
-
Maximum Print Width: specified
-
Ribbon Support: specified
-
Media Support: specified
-
Connectivity Interface: USB/Ethernet/Wi‑Fi (as applicable)
-
Power: external adapter or battery option
-
Battery Capacity: specified mAh
-
IP Rating: specified (e.g., IP54/IP65)
Terms & Conditions
-
Delivery may be increased by 25% and price remains fixed
-
Upload all required certificates per ATC/Corrigendum
-
Supply-only scope; installation not guaranteed unless covered
Important Clauses
Payment Terms
Not specified in summary; verify in ATC. Expect standard govt terms and potential advance or milestone payments
Delivery Schedule
Delivery period linked to original order with option for increased quantity; minimum 30 days extension if needed
Penalties/Liquidated Damages
LD/penalties to be defined in contract; confirm percentage and caps in ATC
Bidder Eligibility
-
1 year of supplying similar printers to government or PSU
-
OEM authorization for brand/model proposed
-
No IP address conflicts as per GeM policy
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AA AND COMPANY Under PMA | Make : TVS Model : LP 443 Gold | 09-09-2026 20:17:00 | |
| 2 | Barscan Technologies Under PMA | Make : BluPrints Model : Unnati TT 300 DPI USB Enabled | 08-09-2026 21:30:09 | |
| 3 | Technosoft Sales And Services Under PMA | Make : Brady Model : Brady-i3300 | 04-09-2026 09:23:43 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AA AND COMPANY Under PMA | Item Categories : Label Printer / Barcode Printer | |
| L2 | Barscan Technologies Under PMA | Item Categories : Label Printer / Barcode Printer | |
| L3 | Technosoft Sales And Services Under PMA | Item Categories : Label Printer / Barcode Printer |
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Label Printer / Barcode Printer (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Santosh Kumar Maurya | 221004,Office of the PCMO, DLW Central Hospital, DLW | Varanasi | Uttar Pradesh | 221004 | 5 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9823775.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of prior govt/PSU supply
Financial statements or solvency proof
EMD submission document (if applicable in ATC)
Technical bid documents
OEM authorization/certificate for authorised distributors
Product specifications and compliance certificates
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Description of Store | Lable printer/ barcode printer with Power adapter, Sample Roll and connecting cable with standard 1 year warranty |
| Specification | Type | Desktop Based / Through AC Adapter |
| Specification | Printing Technology | Thermal Transfer, Direct Thermal |
| Specification | Minimum Resolution (in dpi) | 300 |
| Specification | Minimum Print Speed (in mm/sec) | 151 to 200, 201 to 300 Or higher |
| Specification | Maximum Print Width | Up to 4 Inch |
| Media Support | Ribbon Support | Yes |
| Media Support | Connectivity and Interface | Universal Serial Bus (USB) |
| Power | Battery Capacity (mAh) | Not Applicable Or higher |
| Certification | IP Rating | Not Applicable |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the label printer tender in Varanasi?
Bidders must submit GST, PAN, experience certificates, financial statements, OEM authorization, and technical compliance docs. Ensure OEM authorization and government/PSU past performance evidence. Verify ATC terms for EMD, delivery, and 25% quantity variation, and provide model-specific specifications and IP rating.
What documents are required for tenders in Banaras Locomotive Works?
Required documents include GST certificate, PAN, experience contracts with govt/PSU, financial solvency proof, OEM authorization, technical bid, and product spec sheets. Upload certificates per ATC/Corrigendum; ensure past performance contracts are available for submission.
What are the technical specifications for the barcode printer?
The tender specifies printing technology, minimum resolution in dpi, minimum print speed in mm/sec, maximum print width, ribbon and media support, connectivity options, power, battery capacity, and IP rating. Exact model/specs must be IS/ISO compliant and supplier must provide compliance certificates.
What is the expected delivery scope for this procurement?
Scope is strictly the supply of goods for Banaras Locomotive Works, with delivery to BLW Varanasi Central Hospital. Installation, if any, is not guaranteed unless explicitly included; delivery lead times will depend on the contract and may be adjusted with a 25% quantity variation.
Are there any penalties for late delivery in this tender?
Penalties are defined in the contract as Liquidated Damages; the ATC will specify the percentage and cap. Bidder should prepare to meet delivery milestones and be prepared for LD if timelines slip beyond the agreed schedule.
What past performance evidence is acceptable for eligibility?
Acceptable evidence includes contracts showing supply of similar printers to govt/PSUs for at least 1 year prior to bid opening. In case of bundles, the highest-value item must meet the criterion; provide copies of relevant contracts with quantities delivered.
What brand/ OEM authorization is required for submission?
Submit OEM authorization forms with supplier name, designation, address, e-mail, and phone. If bidding via an authorised distributor, include the distributor certification and OEM relationship proof to ensure eligibility and compliance with procurement norms.
What is the procurement location and organization for this tender?
The procurement is organized by Banaras Locomotive Works, Indian Railways, located in Varanasi, Uttar Pradesh. Bidders should address all bid submissions and delivery to BLW Varanasi Central Hospital as specified in the ATC.