Western Coalfields Limited Repair Services for LHD Machines 811 Pench Area Madhya Pradesh 2026
Bid Publish Date
30-Sep-2026, 11:41 am
Bid End Date
10-Oct-2026, 12:00 pm
Value
₹28,97,986
Location
Progress
Key Highlights
- • Specific OEM/model focus: EE (I) Make, Model 811 LHD machines
- • Location-specific site: Mahadeopuri UG mine, Pench Area, CHHINDWARA, MP 480000
- • Flexible scope clause: quantity/duration can adjust up to 25% at issuance and post-award
- • EMD/PBG options: DD in favor of WESTERN COALFIELDS LIMITED, PENCH AREA; online RTGS/IB options
- • Payment security options: online transfer details provided; DD/FDR accepted as performance security
- • No BOQ items; precise service categories limited to electrical, brake, and hub reduction repairs
- • Underground maintenance context implies adherence to safety and reliability requirements
Tender Overview
Organization: Western Coalfields Limited • Product/Service: Repairing of Electrical Systems, Brake Systems and Hub Reduction Assemblies for 3 LHD Machines (EE (I) Make, Model 811) at Mahadeopuri UG mine, Pench Area, CHHINDWARA, MP 480000. Estimated value: ₹2,897,985.60. Scope covers maintenance and repair services for electrical and brake systems and hub reductions on three LHD units. Unique aspect: work at underground mine site with OEM-equivalent EE (I) model 811 machines; selective repairs may be required to restore performance and safe operation. Tender supports quantity/duration flexibility up to 25% at issue and post-award, facilitating scope adjustments. This procurement emphasizes on-site, specialized mechanical-electrical repair cadence under Western Coalfields Limited’s Pench Area oversight.
Technical Specifications & Requirements
- Product/Service names: Repair of Electrical Systems, Brake Systems, and Hub Reduction Assemblies for EE (I) make, Model 811 LHD units.
- Quantities: 3 LHD machines; no BOQ lines available for additional components.
- Estimated value: ₹2,897,985.60; implies scope for parts, labor, and after-service support within underground operations.
- Delivery/Service location: Underground mine site at Mahadeopuri UG mine, Pench Area; onsite maintenance likely required.
- Standards/quality: Not specified in data; bidders should infer safety-compliant maintenance practices suitable for underground LHDs.
- Experience/eligibility context: Demonstrated capability in underground equipment repair and experience with EE (I) Model 811 machinery is implied.
Terms, Conditions & Eligibility
- EMD/PBG options: May be submitted via Account Payee Demand Draft in favor of WESTERN COALFIELDS LIMITED, PENCH AREA or via online RTGS/IB. Online transfer details: SBIN0007358, account 11220095093, bank State Bank of India, branch PARASIA. Hard copies must reach within 5 days of bid end/opening; online proof within 15 days post-award.
- Bid quantity/duration flexibility: Up to 25% modifications allowed at contract issue and post-award; lumpsum work may adjust value with service-provider consent.
- Payment terms: Not explicitly stated; EMD/secure payment process outlined; successful bidder must provide DD or online payment as performance security if applicable.
- Documentation/compliance: Submit scanned DD proof, and hard copies to Buyer; ensure compliance with GeM terms and any ATC filed by buyer.
- Warranty/penalties: Not specified; bidders should seek clarity on post-service warranty and LDs in ATC.
- Delivery expectations: Service cadence and spare parts provisioning aligned to underground maintenance operations; specifics not provided.
Key Specifications
-
Repair scope includes Electrical Systems, Brake Systems, and Hub Reduction Assemblies
-
Machine model: EE (I) Make, Model 811 LHDs
-
Quantity: 3 units
-
Location: Mahadeopuri UG mine, Pench Area
-
Estimated contract value: ₹2,897,985.60
-
Delivery context: underground maintenance; on-site work implied
-
EMD/PS options: DD or online RTGS/IB with proof and hard copy submissions
Terms & Conditions
-
25% contract quantity/duration flexibility at issue and post-award
-
EMD/Performance security via DD or online payment; proof required
-
Delivery/onsite maintenance at Mahadeopuri UG mine; underground safety considerations
Important Clauses
Payment Terms
EMD/Performance security can be submitted via DD or online RTGS; proof and hard copies within 5-15 days post-award
Delivery Schedule
Underground site repair work; scope adjustable up to 25% with consent; no fixed dates provided
Penalties/Liquidated Damages
Not explicitly specified; bidders should seek ATC clarity on LDs or penalties
Bidder Eligibility
-
Demonstrated underground LHD repair experience, specifically electrical and brake systems
-
Capability to service EE (I) Model 811 machines
-
Financial viability and compliance with GST/PAN requirements
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | GLOBAL ENGINEERING Under PMA | 03-10-2026 17:09:36 | |
| 2 | KARIM ENTERPRISES Under PMA | 05-10-2026 11:51:24 | |
| 3 | NAVIKA ENTERPRISES Under PMA | 06-10-2026 16:28:44 | |
| 4 | SHARDA ELECTROTECH PRIVATE LIMITED Under PMA | 10-10-2026 11:36:14 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KARIM ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Repairing of Electrical Systems, Brake Systems and Hub Reduction Assembli | |
| L2 | GLOBAL ENGINEERING( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Repairing of Electrical Systems, Brake Systems and Hub Reduction Assembli |
Tender Data
Bid Details
Quantity
1
Similar Category
Repair and Overhauling Service
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Repairing of Electrical Systems, Brake Systems and Hub Reduction Assemblies of 3 nos of LHD Machines of EE (I) Make, Model 811, at Mahadeopuri UG mine, Pench Area
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480447
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dhruv Chand | 480447,Regional Stores, WCL Pench Area P.O CHANDAMETA Distt. Chhindwara, M.P 480447 GSTN: 23AAACW1578L1Z4 | Chhindwara | Madhya Pradesh | 480447 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 9
GeM-Bidding-9966795.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
Required Documents
GST registration certificate
PAN card
Experience certificates showing relevant underground LHD repair capability
Financial statements and turnover details
EMD submission proof (DD or online payment receipt)
Technical bid documents and certifications relevant to electrical/brake systems
OEM authorizations or service capabilities for EE (I) Make, Model 811
Any ATC acknowledgments or additional buyer-specified documents
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for repair services tender in Madhya Pradesh
Bidders should prequalify with GST, PAN, and experience certificates showing underground LHD maintenance. Submit EMD via DD or online transfer to Western Coalfields Limited, Pench Area, with hard copies within 5 days. Ensure capability for EE I Model 811 repairs and provide OEM authorizations if required.
What documents are required for this Western Coalfields LHD repair tender
Required documents include GST certificate, PAN card, experience certificates for underground LHD repairs, financial statements, EMD proof (DD or online), technical bid materials, and OEM authorizations for EE I Model 811. Ensure delivery of hard copies as per ATC terms.
What is the estimated contract value and scope of work for LHD repairs
Estimated value is ₹2,897,985.60 for repairing electrical systems, brake systems and hub reduction assemblies on 3 LHD machines (EE I Make, Model 811) at Mahadeopuri UG mine, Pench Area. Scope includes on-site underground repair with potential spare parts provisioning.
What are the payment terms and security deposits for this bid
Bidders may submit EMD/PS via DD or online RTGS. Online payment: SBIN0007358, account 11220095093, Parasia branch. Hard copies to Buyer within 15 days post-award; ensure contract number and seller name in transfer details.
What about contract scope adjustments under the ATC for this tender
Under ATC, the buyer may increase scope by up to 25% in contract value or duration at issuance and after award, with service-provider consent for lumpsum repairs, enabling flexibility to address underground maintenance demands.
What are the key eligibility criteria for supplying LHD repair services in Pench Area
Eligibility requires demonstrated underground LHD repair capability, experience with electrical and brake systems, EE I Model 811 familiarity, and compliant documents (GST, PAN, financials). Adequate workshop capability and safety compliance for underground missions are essential.