Indian Army Vacuum Pump Tender 2026 Department Of Military Affairs India - 1 Year Warranty, Service Center & Sample Clause
Bid Publish Date
09-Oct-2026, 8:02 pm
Bid End Date
19-Oct-2026, 9:00 pm
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks vacuum pump procurement with a flexible quantity clause and mandatory sample submission. Key terms include a 25% quantity option during contract, delivery time calculations based on original period, and a minimum 30-day extended window. A sample must reach the designated workshop prior to bid opening, failing which disqualification may occur. The contract anticipates on-site or carry-in warranty depending on product, with OEM warranty certificates due at delivery. Locations are consignees across India, requiring robust after-sales capability. This tender emphasizes post-sale support, sample validation, and adherence to delivery schedules.
Technical Specifications & Requirements
- Product category: VACUUM PUMP
- Warranty: 1 year from final acceptance or after commissioning, with on-site or carry-in depending on scope
- Service requirements include: functional service centers in each consignee state (within 30 days if not existing), dedicated toll-free service, and an escalation matrix
- Sample delivery requirement prior to bid opening; failure to provide sample leads to disqualification
- Sample validation and BOO/technical vetting by BOO and designated member
- Installation, commissioning, training, troubleshooting, and maintenance service capability within INDIA
- OEM warranty certificates must be submitted at delivery; installation/commissioning scope may impact timelines
- The option clause allows quantity adjustments up to 25% during and after contract; delivery time adjustments follow a computed formula with a minimum 30 days
Terms, Conditions & Eligibility
- Option Clause: Quantity may be increased up to 25% at contract rates; delivery period adjusted from last date of original delivery order
- Service Centers: Functional centers in the State of each consignee; 30 days to establish if not present, with documentary proof for payment release
- Support Contact: Dedicated toll-free service number and escalation matrix required
- Warranty: 1 year warranty; OEM warranty certificates due at delivery; after-sales service group must be well established in INDIA
- Sample Clause: Bidder must sample item/worksp to this workshop; non-submission results in disqualification
- ATC: Additional terms apply; bid submission hinges on sample receipt and approval by BOO and member
Key Specifications
-
- Product/service: VACUUM PUMP
-
- Quantity/scale: Not specified in BOQ; contract allows up to 25% quantity variation
-
- Estimated value: Not disclosed
-
- Standards/certifications: Not specified
-
- Delivery/installation: Contingent on delivery order dates; installation included if within scope
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- Experience: Requires OEM-related service capability in INDIA; service centers to be established if absent
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- Warranty: 1 year from final acceptance or post-installation testing
Terms & Conditions
-
Option clause allowing up to 25% quantity variation with corresponding delivery-time calculations
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Mandatory sample submission to workshop before bid opening to avoid disqualification
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OEM warranty certificates required at delivery; 1-year warranty with local installation and service support
Important Clauses
Payment Terms
Payment linked to submission of OEM warranty certificates and evidence of functional service center; terms not explicitly defined in data provided
Delivery Schedule
Delivery period starts from last date of original delivery order; extended-time formula: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; typical terms may apply per Indian Army procurement norms
Bidder Eligibility
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Demonstrated experience in supplying vacuum pumps or similar equipment to government entities
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Ability to establish or demonstrate existing service centers in each consignee state
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Compliance with OEM warranty and after-sales service requirements within INDIA
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Submit sample item to workshop prior to bid opening
Tender Data
Bid Details
Quantity
2
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
VACUUM PUMP
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kargil
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kargil | Kargil | - | - | 2 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10013764.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar vacuum pump supply)
Financial statements (last 2-3 years)
EMD or Security Deposit documentation
Technical bid documents
OEM authorization/c авторization certificates
Proof of functional Service Centre (or plan to establish within 30 days)
Warranty certificates from OEM
Service centre details near consignee destinations
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid on the vacuum pump tender in India for the Indian Army?
Bidders must submit GST, PAN, experience certificates, financials, EMD, technical bid, and OEM authorizations. Ensure sample is delivered to the specified workshop before bid opening and comply with the 25% quantity option and service-center requirements across consignees.
What documents are required for the vacuum pump procurement in India?
Required documents include GST certificate, PAN card, experience certificates for similar pumps, financial statements, EMD documentation, technical bid, OEM authorization, and proof of functional service centers or plans to establish within 30 days, plus OEM warranty certificates.
What are the delivery and quantity terms for this vacuum pump tender?
Delivery terms allow a 25% increase in quantity at contract rates; delivery period is measured from the last date of the original order, with extended time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.
What warranty and after-sales support are required for the vacuum pump supply?
A 1 year warranty from final acceptance or after commissioning, with OEM warranty certificates due at delivery; after-sales service must be available nationwide with installation, commissioning, and maintenance teams in India.
Are sample submissions mandatory for the vacuum pump bid in India?
Yes. The bidder must sample the item to the workshop before bid opening; failure to submit a sample results in automatic disqualification per ATC clauses.
What standards or certifications are required for the vacuum pump tender?
The tender requires OEM warranties and service capabilities; while specific standards are not listed, evidence of service centers and ISO/industry practices should be demonstrated via certificates and documentation.
How is service support organized for this vacuum pump procurement?
Bidders must provide a dedicated toll-free service number and an escalation matrix; functional service centers must exist in each consignee state or be established within 30 days of award, with proof required for payment release.
What happens if the sample is not approved for the vacuum pump tender?
If the workshop does not approve the sample, the bidder is likely to be disqualified; ensure timely submission, compliance with technical vetting, and alignment with BOO approvals to avoid rejection.