GEM

Chhattisgarh Police Prison Van Tender Raipur 492001 - ISI/AAA/TRTL Grade Vehicle Standards 2025

Posted

28 Oct 2025, 05:29 pm

Deadline

27 Nov 2025, 12:00 pm

EMD

₹68,000

Location

RAIPUR , CHHATTISGARH

Progress

Issue28 Oct 2025, 05:29 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 2

POLICE VEHICLES VAN

Tender Overview

Organization: Chhattisgarh Police (Home Department, Raipur, Chhattisgarh 492001) seeks a Prison Van Police Vehicle (V2) with comprehensive fabrication for prisoner and guard compartments. Estimated value not disclosed; EMD: ₹68,000. Scope includes supply, installation, testing, commissioning, and operator training per Buyer terms. Mandatory data sheet submission and OEM/authorized distributor details are required. Key differentiators include alignment to specific vehicle category and a stringent 3-year government supply track record. This tender emphasizes compliance with integrity pact, data sheet alignment with technical parameters, and delivery flexibility under an option clause up to 25% quantity. The procurement aims at a turnkey police vehicle solution tailored to Raipur urban and peri-urban operation contexts.

Technical Specifications & Requirements

  • Vehicle category: Prison van with rear prisoner compartment and guard compartments; seating capacity details provided in fabrication notes.
  • Powertrain basics: Engine displacement (cc), maximum engine BHP, number of cylinders, transmission type, number of forward gears, and clutch type to be defined in the attached drawings.
  • Chassis & body: Type of vehicle body, chassis category, axle configuration, front/rear suspension systems, wheelbase, ground clearance, overall length/width/height, and tyre specifications.
  • Dimensions & capacity: Overall dimensions and rear cabin flooring, door for unloading/loading, prisoner compartment door, and seating capacity for both rear prisoners and guards.
  • Equipment & features: Air conditioning, GPS, security surveillance system, battery warranty period, and standard warranty; additional features to be per drawing attached by Buyer.
  • Compliance & docs: Data Sheet alignment with BOM, IS or BIS certifications if specified, and ISI/AAA/TRTL alignment to security equipment standards as applicable.
  • Install & support: Scope includes installation, testing, commissioning, and operator training; data sheet comparison mandatory to avoid rejection.

Terms, Conditions & Eligibility

  • EMD/price terms: EMD ₹68,000; GST as per actuals or applicable rates; reimbursement not guaranteed beyond quoted rates.
  • Integrity Pact: Must upload signed integrity pact per Organization policy.
  • Experience requirement: Bidder or OEM must have 3 years of regular manufacturing/supply of similar category products to central/state govt/PSU with contract copies for each year.
  • Authorization: OEM authorization required if bidding via authorized distributors; include authorization form with full distributor/OEM details.
  • Option clause: Purchaser may increase/decrease quantity by up to 25% at contract rates; delivery period adjusted using the specified formula with a minimum of 30 days.
  • GST invoicing: GST invoice and GST portal payment confirmation must be uploaded during GeM invoice generation.
  • Documentation: Data Sheet of products, compliance with attached drawings, and all bid documents required for bid validity and verification.

Key Specifications

  • Vehicle category: Prison Van (V2) with separate prisoner and guard compartments

  • Engine/Power: Specify engine displacement (cc), maximum BHP, number of cylinders

  • Transmission: Type and number of forward gears, clutch type

  • Chassis/Body: Vehicle body type, axle configuration, front/rear suspension

  • Dimensions: Overall length, width, height; ground clearance; minimum wheelbase

  • Caps/Seating: Seating capacity for prisoners and guards in rear compartments; flooring design

  • Dimensions for rear cabin flooring and doors for unloading/loading

  • Equipment: Air conditioning, GPS, security surveillance system, battery warranty period

  • Warranty: Warranty period for vehicle and components; service intervals

  • Compliance: Data Sheet matching with drawings; IS/BIS/ISI certifications as applicable

Terms & Conditions

  • EMD ₹68,000; GST as applicable; data sheet alignment mandatory

  • 3 years Govt/PSU supply experience; OEM authorization if using distributors

  • Up to 25% quantity variation; delivery period recalculated with minimum 30 days

Important Clauses

Payment Terms

GST invoice upload and GST portal payment confirmation required during GeM invoicing; GST refunds as per actuals

Delivery Schedule

Delivery period subject to option clause; extension mechanism via formula with minimum 30 days

Penalties/Liquidated Damages

Penalty terms not specified; clause to be read with standard government procurement penalties and contract terms

Bidder Eligibility

  • 3 years of government/PSU supply experience in similar vehicle category

  • OEM authorization for disbursed partnerships if bidding through distributors

  • Financial stability demonstrated by annual turnover and audit statements

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Description Drawing and Technical Specifications (attached by the Buyer) No
Generic Parameters Vehicle Category M
Generic Parameters Vehicle Engine Capacity (cc) 2000 to 3000, 3000 to 4000
Generic Parameters Type of Fuel Diesel
Generic Parameters Vehicle Emission Compliance BS VI
Generic Parameters Number of Cylinder in Engine (Nos) 4
Generic Parameters Maximum Engine BHP 90 to 120
Generic Parameters Type of Vehicle Body Monocoque
Generic Parameters Category of Vehicle for which Chassis is to be used Light Commercial Vehicle
Generic Parameters Overall Length of Vehicle (mm) 6200 to 6500, >6500
Generic Parameters Overall Width of Vehicle (mm) 1900 to 2000, >2200
Generic Parameters Overall Height of Vehicle (mm) 2500 to 2600, 2600 to 2700
Generic Parameters Ground Clearance (mm) 160 to 200, 200 to 240
Generic Parameters Minimum Wheel Base (mm) 3600 to 4000, 4000 to 4400
Generic Parameters Type of Tyre and Tube (for both front and rear) BIS marked Pneumatic Tubeless tyres
Generic Parameters Front Vehicle Brake Disc Brake
Generic Parameters Rear Vehicle Brake Disc Brake
Generic Parameters Vehicle Transmission System Manual
Generic Parameters Type of Steering Power
Generic Parameters Numbers of Forward Gears 5
Generic Parameters Vehicle Air Intake System Turbocharge
Generic Parameters Type of Clutch Single plate dry clutch
Generic Parameters Axle Configuration 4 X 2
Generic Parameters Front Axle Suspension System Semi-elliptical leaf
Generic Parameters Rear Axle Suspension System Semi-elliptical leaf
Generic Parameters Vehicle Additional Features PA System, Seat with Armrest & Seatbelt for Guards, Tilt & Telescopic steering, DRL Headlamps
Generic Parameters Air Conditioning No
Generic Parameters GPS to be provided Yes
Generic Parameters Security Surveillance System Yes, No
Generic Parameters Warranty Period 3 Years or 3 lakh kms. Whichever is earlier
Generic Parameters Battery Warranty (Month) 12, 24, 36 Or higher
Generic Parameters Number Of Free Service (Nos) 6 Or higher
Fabrication and Constructional Parameters Seating Capacity Rear Compartment for Prisoners (Nos) <=8, >8
Fabrication and Constructional Parameters Seating Capacity Rear Compartment for Guards (Nos) 4
Fabrication and Constructional Parameters Flooring for Rear cabin Plywood with Aluminium Chequered Plate
Fabrication and Constructional Parameters Door for unloading/loading Half, Full
Fabrication and Constructional Parameters Prisoner Compartment Door Steel with wire Mesh

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar Govt/PSU supply (3 years ongoing track record)

4

Financial statements to demonstrate turnover and stability

5

EMD payment receipt or online remittance proof

6

Technical bid documents and Data Sheet aligned to buyer drawings

7

OEM authorization or Manufacturer Authorization Certificate

8

Signed Integrity Pact

9

Product data sheets and manufacturer specifications

10

GST invoice generation screen capture and GST portal payment confirmation

Frequently Asked Questions

How to bid for Raipur prison van tender in Chhattisgarh 2025

Bidders must meet 3-year govt/PSU supply experience, submit OEM authorization if using distributors, provide the product data sheet aligned to buyer drawings, and attach signed Integrity Pact. EMD is ₹68,000; GST as applicable. Include scope: supply, installation, testing, commissioning, operator training, and GPS/security systems per attached drawings.

What documents are required for this Chhattisgarh prison vehicle tender

Submit GST certificate, PAN card, experience certificates (3 years govt/PSU), financial statements, EMD proof, OEM authorization, data sheet matching the drawings, signed Integrity Pact, and GST invoice portal payment confirmation. Data sheet must align with buyer specifications and attached drawings.

What are the technical standards for the Raipur prison van bid

Specifications require alignment with vehicle category and attached drawings; certifications such as ISI/BIS may be applicable per data sheet; ensure compliance with IS/AAA/TRTL standards where specified, and provide system details for GPS and security surveillance as part of the bid.

When is the delivery period and option clause for this tender

Delivery is governed by an option clause allowing ±25% quantity changes; delivery period is calculated using: (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days; extended delivery may occur during contract currency.

What is the EMD amount and payment terms for this tender

EMD is ₹68,000; GST invoicing must be uploaded on GeM with GST portal payment confirmation; GST rate is either actuals or as per applicable rates; payment terms align with government procurement norms post-acceptance and inspection.

What are the scope and installation requirements for the prison van

Scope includes supply, installation, testing, commissioning, and operator training; data sheet must be uploaded and matched with product specs; installation of GPS and security surveillance is mandatory as per buyer drawings; data sheet alignment is critical to avoid rejection.

What is required for OEM authorization in this bid

Authorisation Form/Certificate from OEM must accompany bid if submitted via authorized distributor/service provider; include distributor name, designation, address, email, and phone number; ensure product data and warranties align with OEM terms.

What permanent documentation proves eligibility and experience

Provide copies of relevant government/PSU contracts showing 3-year regular supply of similar vehicles; include yearly order details, contract numbers, and performance references; ensure primary product meets the value criterion in bunch bids.