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GEM

Indian Navy Event Management & Catering for Change of Command Karwar Karnataka 2026

Bid Publish Date

15-Jul-2026, 7:12 pm

Bid End Date

18-Jul-2026, 9:00 am

Location

UTTARA KANNADA , KARNATAKA
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Progress

Issue15-Jul-2026, 7:12 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory site visit with Site Visit Certificate signed by authorized ship staff
  • • 3D venue design layout submission via GeM for better understanding of work
  • • DD payable to The Commanding Officer, INS Vikrant as an alternative to PBG; hard copy within 15 days
  • • No advance payment; payment processed post-supply through CDA (Karwar)
  • • Office of service provider must be located in Karnataka (consignee state)

Categories 4

RESTAURANT SERVICE SERVICES HOSPITALITY SERVICE FOOD AND BEVERAGES

Tender Overview

The Indian Navy, Department of Military Affairs, invites bids for event management services including venue preparation and catering for a Change of Command ceremony at Naval Base, Karwar, Karnataka. The scope targets on-site event coordination, food distribution planning, and monitoring of catering counters for a high-profile military turnover. A mandatory site visit ensures accurate layout and flow planning, with a 3D venue layout to be submitted via GeM. Payment terms specify post-supply settlement through CDA Karwar and no advance payment. The engagement requires an office presence in the consignee state and strict adherence to bid terms, with a DD or PBG option for performance security.

  • Location: Karwar, Karnataka 581121
  • Organization: Indian Navy (Department of Military Affairs)
  • Service category: Event/Se​minar/Exhibition management; venue preparation and catering for Change of Command
  • Key differentiator: Mandatory site visit with Site Visit Certificate; 3D design layout submission; no advance payment
  • Unique aspects: GeM-based submission, performance security via DD payable to The Commanding Officer, INS Vikrant

Technical Specifications & Requirements

  • Service scope includes venue setup, food distribution counter planning, and supply chain modality for event-day catering
  • Deliverables: 3D venue layout, on-site logistics management, and food service execution aligned with event timings
  • Compliance: Site-specific planning required; office of service provider must be located within the same state as consignee; acceptance of scope on bidder letterhead
  • Documentation: Site Visit Certificate signed by authorized ship staff; bid acceptance of scope of work; non-liability for assignment or subcontracting
  • Payment: No advance; payment post-supply through CDA Karwar; DD/PBG options permitted after award
  • Mandatory requirements: Notary-attested declaration of no liquidation or bankruptcy; site readiness and resource planning suitability

Terms, Conditions & Eligibility

  • EMD/Performance Security: DD payable to The Commanding Officer, INS Vikrant; DD to be uploaded and original hard copy delivered within 15 days of award
  • Payment terms: No advance payment; payment on completion through CDA Karwar
  • Site compliance: Mandatory site visit; Site Visit Certificate to be submitted with technical bid
  • Sub-contracting: Prohibited without prior written consent; seller remains liable for performance
  • Documentation: Upload all certificates/documents sought in bid; notary declaration of non-bankruptcy or litigation
  • Liability: Bidder to maintain ongoing liability with assignee/sub-contractor for contract performance
  • Eligibility: Office presence in the consignee state; no dates or location disclosure required in bid materials

Key Specifications

  • Event management for Change of Command ceremony at Naval Base, Karwar

  • Venue preparation including food distribution counters and flow management

  • 3D venue layout design required

  • No advance payment; post-supply payment via CDA Karwar

  • DD payable to The Commanding Officer, INS Vikrant as performance security

Terms & Conditions

  • No advance payment; payment after service delivery via CDA Karwar

  • Mandatory site visit with certificate

  • DD/PBG acceptable for performance security; original DD within 15 days

Important Clauses

Payment Terms

No advance payment; payment post-supply through CDA Karwar; DD acceptable as performance security with 15-day hard copy delivery

Delivery Schedule

Site visit certificate mandatory; 3D venue layout submission; delivery of catering services aligned with Change of Command event timing

Penalties/Liquidated Damages

Not explicitly stated in provided terms; fidelity to contract performance implied through security deposits and site compliance

Bidder Eligibility

  • Bidder must have an office in Karnataka (consignee state)

  • No liquidation, bankruptcy, or court receivership; notary declaration required

  • Submission of all demanded certificates and documents

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SERVICES FOR VENUE PREPARATION AND CATERING SERVICES FOR CHANGE OF COMMAND EVENTS AT KARWAR; SERVICES FOR VENUE PREPARATION AND CATERING SERVICES FOR CHANGE OF COMMAND ..

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

4

Delivery Details

Delivery Locations

1

Delivery Cities

Uttara Kannada

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-Uttara KannadaUttara Kannada--1--

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN NAVY

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Documents 4

GeM-Bidding-9522655.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar event management and catering services

4

Financial statements establishing financial stability

5

EMD/Performance security documents (DD or PBG as applicable)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if required) and site visit certificate

8

Notarized declaration of no liquidation/bankruptcy or active court cases

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the Indian Navy event management tender in Karwar 2026?

Bidders must submit all mandated certificates, include GST, PAN, financial statements, and experience certificates. Provide a Site Visit Certificate, 3D venue layout, and accept scope on bidder letterhead. No advance payment; post-supply payment via CDA Karwar; DD/ PBG options allowed.

What documents are required for the Karwar Change of Command catering tender?

Submit GST registration, PAN, experience certificates for similar events, financial statements, EMD security, technical compliance certificates, OEM authorizations if needed, and a notary declaration asserting no liquidation or active cases.

What are the key technical requirements for venue preparation in Karwar?

Key requirements include 3D venue layout design, food distribution counter planning, on-site logistics management, and alignment with event timings. An office in Karnataka is mandatory; site visit is required with certificate signed by authorized ship staff.

When is payment processed for this Karwar catering contract?

Payment is not advanced; processing occurs post-supply through the CDA Karwar. A Demand Draft may substitute PBG and the original DD must be delivered within 15 days after award.

What are the eligibility criteria to participate in this Navy tender in Karnataka?

Eligibility requires a Karnataka-based office, a clean financial and legal record (no liquidation or court cases), submission of all specified documents, and acceptance of the scope of work and terms on the bidder’s letterhead.

What is required for site visit documentation in the Karwar event bid?

Bidders must obtain and submit a Site Visit Certificate signed by authorized ship staff, outlining awareness of food distribution routes, space, and supply chain modalities for the event.

What is the role of the 3D venue layout in this GeM bid?

The 3D layout provides a precise visualization of venue setup, food counters, and movement flow. It must be submitted via GeM to aid technical qualification and planning for Change of Command ceremonies.

Are there any penalties for non-performance in this Karnataka Navy tender?

Explicit LD or penalty clauses are not detailed; however, performance security via DD/PBG and compliance with site/contract terms imply penalties through security forfeiture and contractual remedies for non-performance.

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