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Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited Lubricants Tender Jhansi UP 2026

Bid Publish Date

24-Feb-2026, 7:40 pm

Bid End Date

11-Mar-2026, 8:00 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue24-Feb-2026, 7:40 pm
AwardPending
Explore all 3 tabs to view complete tender details

Quantity

12292

Key Highlights

  • • Brand/OEM requirements: Refer to ATC for any specified OEM authorizations or brand constraints
  • • Technical certifications: Confirm IS/ISO standards or OEM approvals in ATC
  • • Special clauses: Option to modify quantity by ±25% during contract and extended delivery calculations
  • • Eligibility: Demonstrate capability to supply a multi-category lubricant portfolio to a power/energy utility
  • • Warranty/AMC: Check ATC for warranty terms or post-delivery support requirements
  • • Penalties: Review LD clauses or performance-based penalties in ATC
  • • Delivery: Jhansi, Uttar Pradesh supply location with delivery period rules under option clause
  • • Submission: Ensure GST, PAN, financials, experience, and OEM authorizations are ready as per T&C

Categories 14

ENGINE OIL TURBINE OIL ENGINE GREASES HYDRAULIC MOBIL OIL GEAR LUBRICATING OILS MACHINE OIL LUBRICANT LUBE OIL CONING OIL LUBRICANT PRODUCT GEAR OIL

Tender Overview

Organization: Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited (uprvunl) Lucknow, under the Energy Department of Uttar Pradesh. Product/Service: Procurement of a multi-category lubricant portfolio including 2305 15W40 ENGINE OIL, HYD AND CIRCULATING OIL 32, ENGINE OIL 20W40, GREASE 3, HYDRAULIC AND CIRCULATING OIL 320, GEAR OIL 320, 2310 GREASE EP2, SERVO COAT 140, 2302 HYDRAULIC AND CIRCULATING OIL, 68, HYDRAULIC AND CIRCULATING OIL 46. Location: Jhansi, Uttar Pradesh 284001. Quantity/Value: No explicit quantities or estimated value provided in the data; tender includes 10 BOQ items with N/A quantities. Context: Letting a supply contract via government procurement to cover a broad range of lubricant types for energy operations. Differentiator: Scope covers multiple lubricant categories under a single tender, with a contractual option clause for quantity adjustments. Unique aspects: Buyer-added terms include an option to increase/decrease quantity by up to 25% and adjusted delivery timelines.

Technical Specifications & Requirements

  • Scope includes diverse lubricant categories across engine, hydraulic, gear oils, and greases: 15W40, 20W40, 32, 46, 68 grades, EP2 grease, and Servo Coat.
  • Delivery terms: Option clause allows ±25% quantity adjustment; delivery timeline recalculation uses a formula based on original and increased quantities with a minimum of 30 days.
  • BoQ items: 10 total items; however, item-level quantities are not disclosed in the data provided.
  • Standards/Certifications: No explicit standards appear in the provided data; bidders should verify IS/IS0 or OEM requirements via ATC.
  • Experience: Not specified; bidders should prepare to demonstrate capability to supply a broad range of lubricants to a utility-scale buyer.
  • Delivery location: Jhansi, Uttar Pradesh.
  • Other terms: The ATC document is uploaded by the buyer; bidders should review for any OEM authorizations or product-specific approvals.

Terms, Conditions & Eligibility

  • EMD/Deposit: Not specified in the accessible data; bidders must check the Terms and Conditions (ATC) for exact EMD details.
  • Delivery: Extended delivery time rules apply under the option clause; time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Quantity flexibility: Up to ±25% quantity at contract; additional time may be required during extended period.
  • Documents: Review ATC for mandatory submissions (GST, PAN, experience certificates, financials, OEM authorizations).
  • Payment terms: Not explicitly stated in the provided data; verify in ATC.
  • Warranty/penalties: Not specified in the provided data; check ATC for LD/VOCs.

Key Specifications

  • Product/service names: 2305 15W40 ENGINE OIL, HYD AND CIRCULATING OIL 32, ENGINE OIL 20W40

  • Quantities: Not disclosed in BOQ (10 items, N/A quantities)

  • Estimated value: Not provided

  • Experience: Not specified in data; submit capability to supply multi-category lubricants

  • Standards: Verify IS/ISO or OEM approvals via ATC

  • Delivery: Location Jhansi, UP with option-based quantity adjustments up to 25%

Terms & Conditions

  • Option to increase/decrease quantity by 25% during contract

  • Delivery period recalculation method with minimum 30 days

  • Delivery to Jhansi, UP; multiple lubricant categories in one tender

  • ATC contains mandatory submission requirements and potential EMD amount

Important Clauses

Payment Terms

Payment terms to be defined in ATC; bidder must confirm after bidder submits compliant bid

Delivery Schedule

Delivery time is adjusted by (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties/LDs to be specified in ATC; bidders should prepare for performance-based penalties

Bidder Eligibility

  • Experience in supplying lubricants to large energy/utility sectors

  • Ability to meet multi-category lubricant requirements (engine, hydraulic, gear oils, greases)

  • Compliance with GST and tax regulations; GST registration valid

Documents 5

GeM-Bidding-9018783.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 2305 15W40 ENGINE OIL 15W40 ENGINE OIL 630 l ee_pd1_parichha 30
2 HYD AND CIRCULATING OIL 32 HP ENKLO 32/SERVO SYSTEM 32/HYDROL 32/MAK HYDROL AW 32 2,730 l ee_pd1_parichha 30
3 ENGINE OIL 20W40 LUBRICANT OIL 20W40 210 l ee_pd1_parichha 30
4 Grease 3 BHARAT MP-3/SERVOGEM 3/HP LITHON 3 182 kg ee_pd1_parichha 30
5 HYDRAULIC AND CIRCULATING OIL 320 SERVO SYSTEM 320/ENKLO 320/HYDROL 320 210 l ee_pd1_parichha 30
6 GEAR OIL 320 SERVOMESH SP 320/PARTHAN EP 320/AMOCAM 320 3,360 l ee_pd1_parichha 30
7 2310 GREASE EP2 GREASE EP2 728 kg ee_pd1_parichha 30
8 SERVO COAT 140 SERVO COAT 140 1,092 l ee_pd1_parichha 30
9 2302 HYDRAULIC AND CIRCULATING OIL 68 Servo System 68/HP ENKLO 68/MAK HYDROL 68 2,940 l ee_pd1_parichha 30
10 HYDRAULIC AND CIRCULATING OIL 46 HP ENKLO 46/SERVO SYSTEM 46/HYDROL 46/MAK HYDROL AW 46 210 l ee_pd1_parichha 30

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Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar lubricant supply

4

Financial statements (audited or bank-certified)

5

EMD/Security deposit (as per ATC)

6

Technical bid documents demonstrating product range and compliance

7

OEM authorizations or dealership certificates (if required by ATC)

8

Any product-specific conformity certificates requested in ATC

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for lubricant tender in Jhansi Uttar Pradesh 2026

Bidders must review the ATC for the exact EMD amount, submit GST and PAN, provide experience certificates for similar lubricant supply, and include OEM authorizations if required. Ensure multi-category lubricant coverage (engine oils, hydraulic oils, greases) and comply with option-quantity terms up to 25%.

What documents are required for Uttar Pradesh lubricants tender

Submit GST certificate, PAN card, audited financial statements, experience certificates for similar supply, EMD as per ATC, technical bid, and OEM authorization if mandated. Include product catalogs showing SKUs for 15W40, 20W40, 32, 46, 68 grades and EP2 greases.

What are the delivery terms for the Jhansi lubricant procurement

Delivery to Jhansi, UP is governed by the option clause allowing ±25% quantity change. The updated delivery period uses a minimum 30-day base when additional quantity is ordered, with extension allowed within the contract framework.

What standards or certifications are required for lubricants tender

ATC requires confirmation of relevant standards; bidders should verify IS, ISO, or OEM approvals for engine oil, hydraulic oil, and grease products to ensure compliance and eligibility for award.

How is the quantity adjustment handled in this tender

Quantity can be increased or decreased by up to 25% at contract placement; during currency, additional time is calculated as (Increased/Original) × Original delivery period, with a 30-day minimum.

What is the scope of lubricant categories covered in the tender

Scope includes ENGINE OIL grades 15W40 and 20W40, HYDRAULIC/OIL grades 32, 46, 68, GEAR OIL 320, various GREASE EP2, and SERVO COAT 140 across 10 items in the BOQ.

What is required for OEM authorizations in this tender

If ATC mandates OEM authorizations, bidders must present dealership or authorization letters from OEMs for each lubricant category provided, ensuring product authenticity and support availability.

When can bidders expect payment terms to be clarified

Payment terms appear in the ATC; bidders should await the final terms post bid submission, ensuring alignment with supply milestones and acceptance criteria.