District Rural Development Agency Surat Bus Hiring Service Tender 24x7 Deluxe 300 KM x 14 HRS Gujarat 2026
Progress
Key Highlights
- • Specific brand requirements: None listed; focus is on DLX bus category and 24x7 local service.
- • Technical certifications: Certificates must be uploaded; no explicit standard numbers provided.
- • Special clauses: 50% quantity/duration adjustment permitted by buyer; 2-year rate contract potential.
- • Eligibility: Office in Gujarat required; dedicated service support line and escalation matrix mandatory.
- • Warranty/AMC: Not specified in data; ensure service commitments and escalation timelines are clear.
- • Penalties: Not detailed; refer to ATC for performance expectations and potential LD norms.
Tender Overview
The District Rural Development Agency (DRDA) Surat in Gujarat invites bids for a short-term Bus Hiring Service with 24x7 local coverage, covering 300 KM per day over 14 hours per vehicle in Surat, Gujarat 394101. The scope includes Deluxe (DLX) category transport, with a defined per-vehicle per-day rate and a potential 2-year rate contract. Bidders must establish a local service presence in Gujarat and comply with the buyer-attributed terms for service support, documentation, and rate quote structure. The tender emphasizes quantity flexibility up to 50% and a requirement to adhere to ATC clauses attached to the bid. Unique features include a dedicated service support line and an escalation matrix for service issues.
Technical Specifications & Requirements
- Service category: Bus Hiring, Short Term, Local 24x7; 49-52; Deluxe (DLX) per day.
- Coverage: 300 KM x 14 HRS per vehicle per day (as a typical deployment profile).
- Rate contract: 2-year validity from contract date; quote rate per vehicle per day.
- Location: Surat, Gujarat; consignee state-based office requirement for service provider.
- Documentation: Upload certificates as per bid ATC/ATC amendments; performance security options include PBG, DD or Fixed Deposit Receipt (FDR).
- Service support: Dedicated toll-free number and escalation matrix required.
- CT/ATC items: Rate contract terms; quantity/duration flexibility up to 50% permitted by buyer.
- EMD/Bid security: Not disclosed in data; bidders should prepare standard security deposits per GeM guidance.
Terms, Conditions & Eligibility
- Quantity/duration flexibility: Up to 50% increase before award and after contract issue.
- Office requirement: Service provider must maintain an office in Gujarat (consignee state).
- Certificates: All required certificates must be uploaded; no submission could lead to rejection.
- Payment security: Performance security acceptable as PBG, DD in favour of DIRECTOR DRDA SURAT, or FDR; original documents to be delivered within 15 days of award.
- Support commitments: A dedicated toll-free service line and an escalation matrix must be provided by the bidder.
- ATC terms: Bidder must adhere to all ATC clauses and rate terms as attached.
- Warranty/penalties: Not explicitly stated; ensure compliance with escalation and service levels as per ATC.
- Experience: Not explicitly specified; bidders must satisfy standard service capability and local presence.
Key Specifications
-
Bus category: Deluxe (DLX) seating for local 24x7 operations
-
Coverage profile: 300 KM per day, 14 hours per vehicle
-
Rate contract duration: 2 years from contract date
-
Delivery location: Surat, Gujarat; service presence in state
-
Support: Dedicated toll-free number and escalation matrix
-
Documentation: Certificates uploaded per ATC; compliance with bid terms
-
Security: PBG/DD/FDR accepted as performance security
Terms & Conditions
-
50% contract quantity/duration adjustment allowed by buyer
-
Office must be located within Gujarat state
-
Submit all required certificates; non-submission leads to rejection
-
Rate per vehicle per day to be quoted; 2-year rate contract potential
-
Payment security via PBG, DD, or FDR; original documents to be delivered within 15 days
Important Clauses
Payment Terms
Performance security may be provided as PBG, DD in favour of DIRECTOR DRDA SURAT, or FDR; scanned copy upload allowed post-award with hard copy delivery within 15 days.
Delivery Schedule
Delivery/activation occurs upon contract award; rate per vehicle per day to be quoted; 50% scope flexibility permitted by buyer.
Penalties/Liquidated Damages
Not explicitly detailed; penalties governed by ATC attachment and service levels; escalate for service failures per matrix.
Bidder Eligibility
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Must have an office in Gujarat (state of consignee) with documentary proof
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Submit all required bid certificates and certificates per ATC/ corrigendum
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Provide dedicated toll-free service line and escalation matrix
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Bus Hiring Service - Short Term - Local 24*7; 49-52; Deluxe (DLX); 300 KM X 14 HRS
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395009
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nirav Kiran Shah | 395009,District Rural Development Agency, Opp. Shreeji Arcade, Near Mahan Terrace, Laxmi Krupa Society, Muktanand Nagar, Adajan. | Surat | Gujarat | 395009 | 1 | - | Number of Days during Contract Period for which service is required : 1 |
Authority Records
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Documents 5
GeM-Bidding-9822187.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar bus hiring services
Financial statements or turnover evidence
EMD/Performance security documents (PBG, DD, or FDR as allowed)
Technical bid documents
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the bus hiring tender in Surat Gujarat 2026?
Bidders must ensure local Gujarat presence, submit all required certificates, and quote a per-vehicle per-day rate for the 24x7 DLX bus service. Prepare EMD/SEC as per ATC and provide a toll-free support line with escalation matrix. Non-submission leads to rejection.
What documents are required for the Surat DRDA bus tender submission?
Required documents include GST registration, PAN, experience certificates for similar services, financial statements, EMD/Performance security documents (PBG/DD/FDR), technical bid materials, and OEM authorizations if applicable; upload per ATC conditions.
What are the technical specifications for the 24x7 DLX bus service in Surat?
Service category specifies Deluxe (DLX) buses under short-term local 24x7, with an indicative load of 300 KM per day over 14 hours per vehicle. Quote rate per vehicle per day; maintain Gujarat service presence and adheres to ATC terms.
What is the duration and flexibility for contract quantities in this tender?
The buyer may increase contract quantity or duration up to 50% before award and again up to 50% after issue. This enables scale-up or extension tied to contract performance and ATC approvals.
What are the payment security options for successful bidders in Surat DRDA tender?
Payment security can be provided as a PBG, a Demand Draft in favour of DIRECTOR DRDA SURAT, or an FDR. The successful bidder must deliver the original security document within 15 days of award.
What are the service support requirements for bidders in this tender?
Bidders must provide a dedicated toll-free service line and a documented escalation matrix for after-sales support, ensuring timely resolution of issues encountered during the 24x7 service window.
When is the rate contract valid for this Surat bus tender 2026?
The bidder offers a rate per vehicle per day for a 2-year period from the date of contract signing, with potential adjustments as per ATC clauses and 50% scope flexibility.
What is the significance of the 50% quantity/duration clause in the Surat tender?
This clause allows the buyer to adjust the contract scope by up to 50% before award and after award, ensuring adaptability to demand fluctuations while maintaining the agreed rate terms.