Directorate Of Social Welfare Smartphone (V2) Tender Nagaland – 25% Quantity Option, 15‑Day Warranty, ₹100,890 EMD 2025
Progress
Tender Overview
The Directorate Of Social Welfare in Nagaland invites bids for the supply of smartphones (V2) under the Social Welfare Department. The tender specifies an EMD of ₹100,890 and a scope limited to the delivery of goods (no services). A notable feature is the option clause permitting a 25% quantity increase at contracted rates during or after the initial delivery period. Buyers should anticipate installation-less delivery and a warranty framework mandating prompt service inside 15 days of defect notification, with penalties if delayed. This procurement targets reliable mobile devices to support welfare program operations with a flexible quantity framework and vendor performance safeguards.
Technical Specifications & Requirements
- Product category: Smartphones (V2) for government procurement, no BOQ items reported
- Quantity flexibility: Up to 25% additional quantity at contracted rates; delivery period adjustments based on last delivery date; minimum extension time set to the greater of 30 days or calculated duration
- Warranty & penalties: Service/rectification within 15 days; penalty 0.5% of unit price per week of delay; cumulative penalties capped at 10% of total contract value; option to recover penalties via PBG or via alternate sourcing at seller’s cost
- Financials & turnover notes: EMD ₹100,890; bidder turnover criteria require evidence as per bid document; OEM turnover criteria apply to offered product
- Delivery terms: Delivery period alignment with original order dates; option-driven extensions follow defined formula; scope explicitly states “Only supply of Goods”
- Compliance expectations: No explicit technical standards listed in the data; bidders must align to generic government procurement standards and any further terms in the bid document
Terms, Conditions & Eligibility
- EMD: ₹100,890; payment as per standard bid security provisions
- Warranty/Service: 15-day rectification window post-notification; penalties apply for delays up to 10% contract value
- Delivery: Quantity adjustments up to 25%; delivery period adjustments based on last delivery order date
- Turnover requirements: Minimum average annual turnover in last 3 years as per bid document; audited balance sheets or CA certificates acceptable
- Bid scope: Only supply of goods; no installation or commissioning included unless specified in bid
- OEM considerations: OEM turnover criteria apply to the offered smartphone model
- Documentation: Standard bid submission documents to corroborate turnover, EMD, and compliance; detailed list to be drawn from the terms
Key Specifications
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Product: Smartphones (V2) for government procurement
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EMD: ₹100,890
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Quantity flexibility: up to 25% increase at contracted rates
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Warranty: 15 days for service/rectification post-notification
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Penalty: 0.5% of unit price per week of delay, max 10% of contract value
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Delivery: Based on last date of original delivery order; extended period governed by option clause
Terms & Conditions
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EMD amount and submission method must be clearly demonstrated with bid
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25% quantity option to be exercised at contract rates during currency
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15-day defect rectification window with weekly penalties and PBG security implications
Important Clauses
Payment Terms
Payment terms aligned to standard government procurement; EMD required; penalties payable via PBG or direct deposit as per contract
Delivery Schedule
Delivery period to commence from last date of original delivery order; extension calculations: (Increased quantity / Original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
0.5% per week delay on unit price; cumulative cap 10% of total contract value; alternate sourcing at seller’s risk/cost if penalties exceed cap
Bidder Eligibility
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Minimum turnover: average annual turnover for last 3 years as per bid document
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OEM authorization for offered smartphone model
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Evidence of compliance with submission documents (GST, PAN, audits)
Tender Data
Bid Details
Quantity
1710
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
50
OEM Avg. Turnover
100
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Smartphone (V2) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8747098.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
06-Jan-2026, 7:30 am
Opening Date
06-Jan-2026, 8:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate indicating turnover for last 3 years
EMD submission proof (online or DD as applicable)
Technical bid documents confirming product eligibility (smartphones, V2)
OEM authorization letter for the offered smartphone model
Experience certificates for similar smartphone supply (if required)
Frequently Asked Questions
Key insights about NAGALAND tender market
How to bid for smartphone tender in Nagaland 2025 with EMD?
Bidders must submit GST, PAN, audited turnover certificates, EMD of ₹100,890, and OEM authorization for the Smartphone (V2). Ensure turnover meets the bid document requirement and provide warranty terms acceptance. Follow the option clause for quantity adjustments and provide delivery timelines accordingly.
What documents are required for the Nagaland Social Welfare smartphone bid 2025?
Submit GST certificate, PAN, turnover proof (audited or CA certificate), EMD receipt, OEM authorization letter, and technical bid for Smartphone (V2). Include any experience certificates proving supply of similar devices and ensure compliance with standard bid submission formats.
What are the key delivery and warranty terms for the smartphone tender?
Delivery is governed by the original delivery order date; an option to increase quantity by 25% applies. Warranty requires defect rectification within 15 days of notification, with 0.5% weekly penalty capped at 10% of contract value. PBG can cover penalties.
How is quantity variation handled in the Nagaland smartphone tender?
Quantity may increase up to 25% of bid quantity at contracted rates; extended delivery time uses the formula (Increased quantity / Original quantity) × Original delivery period, minimum 30 days, and up to original delivery period during extension.
What turnover evidence is acceptable for eligibility in this bid?
Acceptable turnover evidence includes certified Audited Balance Sheets for the last 3 years or CA/Cost Accountant certificates showing turnover, with consideration for new entities per the bid document.
Are there any OEM-specific requirements for the smartphone bid in Nagaland?
Yes, OEM turnover criteria apply to the offered smartphone model; bidders must provide OEM authorization and demonstrate the OEM’s financial standing as part of eligibility.
When does the bid for the smartphone procurement close in Nagaland 2025?
The tender's start and end dates are not listed here; bidders should monitor the procurement portal for the official closing date and ensure submission of all required documents and EMD before the deadline.
What are the penalties for delayed service in the smartphone contract?
Penalties amount to 0.5% of the unit price per week of delay, with a maximum cumulative cap of 10% of the total contract value; unresolved penalties may trigger alternative sourcing by the buyer at seller’s cost.