Indian Coast Guard AC Compressor 12 TR Tender Visakhapatnam Andhra Pradesh 2026 – 12TR Air Conditioning Procurement
Bid Publish Date
04-Sep-2026, 2:06 pm
Bid End Date
14-Sep-2026, 3:00 pm
Location
Progress
Key Highlights
- • OEM Authorization required for non-OEM distributors
- • ±25% quantity variation at contract stage with prorated delivery timing
- • Delivery location: ICGS C-451, MALKAPURAM, Visakhapatnam, AP-530011
- • Data Sheet must match offered product specifications
- • Scope limited to supply of goods for 12 TR AC compressor
- • Bank-certified EFT mandate and GST/PAN documentation required
- • Joint and several liability for Seller and sub-contractors
- • No explicit installation scope unless specified in subsequent orders
Tender Overview
The Indian Coast Guard, Department of Defence, seeks the supply of a 12 TR air conditioning compressor for installation at the Visakhapatnam air station. The scope is limited to the supply of goods with freight/installation not explicitly included. Delivery and installation locations are specified as THE COMMANDING OFFICER, ICGS C-451, MALKAPURAM, VISAKHAPATNAM, AP-530011. An option clause allows a ±25% quantity change at contracted rates, with delivery time recalculated accordingly. Data sheets and OEM authorizations are mandatory; bidders must ensure data-sheet conformity with offered products and verify technical parameters. The tender requires bidders to meet organizational and financial safeguards and to comply with standard procurement practices as outlined in the buyer terms.
Technical Specifications & Requirements
- Scope of supply: Only supply of Goods for a 12 TR AC compressor project; no BOQ items.
- Delivery address: Commanding Officer, ICGS C-451, C/O CGDHQ-6, Malkapuram, Visakhapatnam, AP-530011.
- Documentation: Upload Product Data Sheet; if mismatch occurs, bid may be rejected.
- Authorization: If bid is from an authorized distributor, include OEM authorization with name, designation, address, email, and phone.
- Contract terms: Purchaser may alter quantity by ±25% during and after order; identical contract rates apply; assignment/sub-contract require prior buyer consent. Scope explicitly notes final delivery/installation, if included, occurs at the stated address.
- Regulatory/compliance notes: No technical specifications or IS/ISO standards specified in the data; bidders must ensure conformity with procurement norms and OEM capabilities.
Terms, Conditions & Eligibility
- EMD/ Bid security: Not disclosed in the provided terms; bidders must prepare standard security as per organization policy.
- Eligibility criteria: Bidders must not be under liquidation or bankrupt; upload an undertaking confirming financial standing.
- Submission documents: PAN Card, GSTIN, cancelled cheque, EFT mandate (certified by bank), Data Sheet, OEM authorization when required.
- Delivery & installation: Delivery period aligns with original order and may extend; installation (if scope) at CG location per buyer directions.
- Liability & compliance: Supplier remains liable jointly with assignee/sub-contractor; no subcontracting without buyer consent.
- Warranty & penalties: Not specified in the data; bidders should assume standard warranty terms per OEM and applicable LD penalties if contract terms apply.
Key Specifications
-
Product category: 12 TR AC compressor
-
Scope: supply of goods only
-
Delivery address: ICGS C-451, MALKAPURAM, Visakhapatnam, AP-530011
-
Documentation: Data Sheet required; mismatch may lead to bid rejection
-
Authorization: OEM authorization from original manufacturer if bidder is distributor
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% at contract rates
-
Delivery period recalculated based on extended quantity and original period
-
Mandatory Data Sheet alignment; OEM authorization for non-OEM bidders
Important Clauses
Payment Terms
Not specified in data; bidders should verify with issuing authority and prepare standard banking/payment terms per organization policy
Delivery Schedule
Delivery period commences from last date of original delivery order; additional time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided terms; bidders should inquire about LDs/penalties in final bid documents
Bidder Eligibility
-
Not under liquidation or court proceedings
-
Adequate financial standing as evidenced by undertakings
-
OEM authorization where applicable
-
Compliance with data sheet and supplier documentation
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
9
OEM Avg. Turnover
7
Past Performance
10 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
AC COMPRESSOR 12 TR
Pre-Bid & Qualification
Pre-Bid Date
09-09-2026 10:00:00
Pre-Bid Venue
The Commanding Officer, ICGS C-451, C/o CGDHQ-6, Malkapuram, Visakhapatnam. Contact No. 8275485753
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Visakhapatnam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Visakhapatnam | Visakhapatnam | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9831320.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered product
OEM Authorization if bidding through authorized distributor
Undertaking of non-liquidity/bankruptcy status
Vendor code related documents as per bid
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for AC compressor 12TR tender in Visakhapatnam
To bid, provide the Data Sheet of the 12 TR AC compressor, PAN, GSTIN, cancelled cheque, and EFT mandate. If bidding via an authorized distributor, include OEM authorization with contact details. Ensure compliance with the option clause allowing ±25% quantity changes and delivery terms.
What documents are required for ICGS compressor procurement in Visakhapatnam
Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank certified), and the Data Sheet. Include OEM authorization if the bid is from a distributor. Provide an undertaking of non-liquidity and ensure product data matches offered specifications.
What are the delivery terms for 12 TR AC compressor supply
Delivery terms specify the delivery address at Visakhapatnam, with extension rules: quantity changes up to 25% at contract rates and time calculated by (increased/original quantity) × original delivery period, minimum 30 days from order extension.
What is the scope of supply for the 12TR AC compressor tender
The scope is strictly the supply of goods; installation/commissioning is only as per future orders if included. No BOQ items are listed, and data-sheet alignment is required to avoid rejection.
What are the OEM authorization requirements for bidders
If bidding through an authorized distributor, submit OEM authorization with the manufacturer’s name, designation, address, email, and phone. This ensures traceability and compliance with original equipment manufacturing standards.
Is there any specified warranty or penalties in this tender
Warranty terms and LD/penalties are not detailed in the provided data; bidders should confirm with the issuing authority and reference OEM warranty terms during final bid submission.
What is the submission process for the data sheet in the bid
Upload the Data Sheet alongside the bid; any mismatch between data sheet and supplied product can lead to rejection. Ensure all product specifications match exactly what is offered.
What are the eligibility criteria for vendors in this Visakhapatnam tender
Eligibility requires financial stability (non-liquidity), valid PAN/GST, and bank-certified EFT mandate. Provide undertaking of non-bankruptcy status and ensure compliance with supplier terms, including data-sheet conformity and OEM authorization if applicable.